sr-011012-3h (2)s
City of City Council Report
Santa Monica
City Council Meeting: January 10, 2012
Agenda Item:3-14
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Purchase of Police Vehicles
Recommended Action
Staff recommends that City Council award a sole source purchase order to Wondries
Fleet Group, a California -based company, in an amount not to exceed $1,240,457 for
the purchase and delivery of 45 black and white police interceptors and five police
administrative vehicles.
Executive Summary
The Ford Crown Victoria Police Interceptor (CVPI) is the standard police vehicle used
by the Santa Monica Police Department for routine police duties and emergency
response. The CVPI has been discontinued and is no longer in production. The only
CVPI vehicles available at this time are from dealer stock. Wondries Fleet Group is the
only known regional supplier of CVPIs that meet the Santa Monica Police Department
specifications. Therefore, staff recommends Wondries Fleet Group for the purchase
and delivery of 45 black and white police interceptors and five administrative vehicles in
an amount not to exceed $1,240,457. This purchase will provide replacements of patrol
vehicles through the end of FY2012 -13.
Discussion
The Ford Crown Victoria Police Interceptor (CVPI) has been the U.S. law enforcement
industry standard for police vehicles and is used by the Santa Monica Police
Department for routine police duties and emergency response. The CVPI has been
discontinued, is no longer in production, and Ford is no longer accepting orders. The
only CVPI vehicles available at this time are from dealer stock. Staff recommends
purchasing 50 CVPIs to provide replacement vehicles for the Police Department
through the end of FY2012 -13. This is the most cost - effective option because the
existing equipment in the CVPIs to be replaced can be transferred to the new CVPIs.
The purchase of a different vehicle would require purchasing all new after - market
1
equipment, which can cost as much as $20,000 per vehicle. Staff will explore other
options for future police vehicle replacements.
Vendor Selection
In July 2011, the City published a Notice Inviting Bids on the City's online bidding site,
Planet Bids, for the purchase of three CVPI vehicles. A total of 222 vendors were
notified, eight vendors downloaded the bid packet, and only one response was received
from Wondries Fleet Group. Similarly, in May 2011, after a competitive bid process, the
Los Angeles County Sherriff's Department awarded a bid to Wondries Fleet Group to
provide 130 CVPI vehicles. Based on the two bids described above, it is evident that
Wondries Fleet Group is the only known regional supplier of CVPIs. For this reason,
staff recommends that a sole source purchase order be awarded to Wondries Fleet
Group for the purchase and delivery of 45 black and white police interceptors and five
police administrative vehicles in an amount not to exceed $1,240,457.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Wondries Fleet Group is $1,240,457.
Funds are available in the FY2011 -13 budget in account C540167.589200.
Prepared by: Rick Sikes, Superintendent Fleet Management
Approved: Forwarded to Council:
Martin Pastucha Rod Gould
Director of Public Works City Manager
2