sr-011012-3dCity Council Meeting: January 10, 2012
Agenda Item: 3- D
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Street Lighting System Upgrade for Main Street
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a first modification to
Contract No. 9241 (CCS) in the amount of $165,000 (includes a 10%
contingency) with KDC Inc. dba Dynalectric (Dynalectric), a California -based
company, to upgrade the series street light system on Main Street between
Colorado Avenue and Pico Boulevard. This would result in a new contract
amount not to exceed $1,561,043.
2. Authorize the City Manager to negotiate and execute a first modification to
Contract No. 9242 (CCS) in the amount of $16,500 (includes a 10% contingency)
with TCM Group, a California -based company, to provide inspection of the street
light system upgrade. This would result in a new contract amount not to exceed
$190,740.
Executive Summary
The Palisades Garden Walk and Town Square project is currently in the final design
phase with construction expected to begin in May 2012. The design, which includes
installation of new street lighting on Main Street adjacent to both projects, cannot be
efficiently implemented and maintained unless the existing series street light system on
Main Street is upgraded with a modern 120/240 volt system. Staff recommends
Dynalectric, the City's contractor for the Annual Street and Park Lighting project, to
complete the street light upgrade on Main Street in the amount of $165,000, for a new
not to exceed amount of $1,561,043. Additionally, staff recommends TCM Group to
provide inspection of the street light upgrade in the amount of $16,500, for a new not to
exceed amount of $190,740.
Background
On July 27 2010, the City Council approved construction Contract No. 9241 (CCS) with
Dynalectric and a Professional Services Agreement, Contract No. 9242 (CCS) with
TCM Group for the Annual Street & Park Lighting Project to upgrade existing high-
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voltage series street light systems on several City streets to modern 120/240 systems.
The project is currently under construction and nearing completion
On June 14, 2011, Council approved the Palisades Garden Walk design development
plans. On October 25, 2011 staff updated Council on design elements, including
proposed street lighting enhancements for Main Street between the Main Street Bridge
and Olympic Drive South to enhance the connection between Palisades Garden Walk
and Town Square.
Discussion
The street lighting system on Main Street between Colorado Avenue and Pico
Boulevard is a high - voltage series system except for the portion in front of the Rand
Corporation, which was upgraded to a modern 120/240 volt system during construction
of the Rand building. However, because the series system is still operational for the
rest of Main Street, parallel conduits were installed in front of Rand to maintain
continuity of the series circuit.
Recently, staff updated Council on design elements for Palisades Garden Walk and
Town Square, which included new street lights on both sides of Main Street between
the Main Street Bridge and Olympic Drive South to enhance the connection between
Palisades Garden Walk and Town Square. The new street lights, consisting of an arc -
shaped pole with a double luminaire, would match the design of the pole lighting within
Palisades Garden Walk. The proposed street lights however, are not compatible with
the existing series system on Main Street, which would have to be upgraded to a
modern 120/240 volt system for construction efficiency and ease of maintenance.
In order to complete the street lighting upgrade on Main Street without impacting the
construction schedule for Palisades Garden Walk and Town Square, staff recommends
modifications to two existing contracts as opposed to soliciting bids for construction:
• A modification to Contract No. 9241 (CCS) in the amount of $165,000 with
Dynalectric to upgrade the series street light system on Main Street between
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Colorado Avenue and Pico Boulevard.
• A modification to Contract No. 9242 (CCS) in the amount of $16,500 with TCM
Group to provide inspection of the street light system upgrade.
Upgrading the street light system would also enable the City to abandon the conflicting
series street light conduit and allow the Rand Corporation to plant additional street trees
on Main Street.
Financial Impacts & Budget Actions
The contract modification to be awarded to Dynalectric is $165,000, for a new contract
total of $1,561,043. The contract modification to be awarded to TCM Group is $16,500,
for a new contract total of $190,740. Funds are included in the FY2011 -13 budget at
account 0010724.589000.
Prepared by: Allan Sheth, Civil Engineering Associate
Approved:
L� -
Martin Pastucha
Director of Public Works
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Forwarded to Council:
Rod Gould
City Manager
Reference Amended
Contract Nos. 9241 (CCS)
and
9242 (CCS)