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City of City Council Report
sauta Monier
City Council Meeting: December 13, 201111
Agenda Item: 3-N
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Award Contract for Engineering Consulting Services for Olympic Wells
Restoration Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a sole source professional
services contract with WorleyParsons, a California -based company, in an amount
not to exceed $106,273 (including a 10% contingency) for engineering consulting
services in the preparation of a Preliminary Design Report for the City's Olympic
groundwater basin.
2. Approve the budget changes outlined in the Financial Impacts and Budget
Actions section of this report.
Executive Summary
Remediation of the contamination in the Olympic Basin represents a continuation of the
City's efforts to restore full production of its groundwater resources at the expense of
the responsible parties. Staff has determined that the preparation of a Preliminary
Design Report (PDR), similar to the PDR prepared for the Arcadia and Charnock
Basins, is necessary at this time to address the Los Angeles Regional Water Quality
Control Board's requirements as well as to inform City decision making related to the
Olympic Basin. The City maintains an existing relationship with WorleyParsons
(formerly WorleyParsons Komex) as it has a thorough knowledge of the City's drinking
water fields and has provided extensive technical support services concerning many
contamination issues in the Arcadia and Charnock Basins to the City since 1996. In
2007 WorleyParsons prepared a PDR for the Arcadia and Charnock Basins, which
became the basis for the newly built treatment facilities. WorleyParsons principals and
staff continue to provide technical expertise and possess an institutional knowledge of
the City's water operations as well as background of the current situation. At this time,
a PDR needs to be expedited so the City can make appropriate decisions in regards to
the Olympic Basin in early 2012. Based on the foregoing, staff recommends utilizing
WorleyParsons as the most efficient and cost - effective approach in the preparation of a
PDR for the Olympic Basin in an amount not to exceed $106,273 (including a 10%
contingency).
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Discussion
The Olympic Well Field Restoration Project represents a continuation of the City's
efforts to restore full production of its contaminated groundwater resources at the
expense of the responsible parties. The Olympic Well Field, located within the median
of Olympic Boulevard near the eastern City boundary, has been impacted by VOC
releases to the groundwater over a period of more than 50 years. This is a result of
various manufacturing /commercial activities located in the vicinity of City water
production wells near Olympic Boulevard and 26th Street. The U.S. Environmental
Protection Agency and the Los Angeles Regional Water Quality Control Board
(Regional Board) have identified several Potentially Responsible Parties (PRPs) as
possible sources of the TCE contamination. In 2010 the City reached a settlement
agreement with Gillette and its parent company Proctor and Gamble. Under that
agreement and under the terms of an understanding with the Regional Board, the City
retained sole oversight and management of the restoration of the groundwater in the
Olympic Basin. The Regional Board terms and conditions address the City's objective
to design and construct a treatment facility for removal of VOCs. A PDR for the Olympic
Basin is a necessary component to establish the framework of an initial design for the
treatment facility.
WorleyParsons has provided services relative to MTBE contamination in the Arcadia
and Charnock well fields since the problem was discovered in 1996. WorleyParsons
principals and staff continue to provide technical expertise and have developed an
understanding of Santa Monica's unique hydro - geologic characteristics. In 2007
WorleyParsons prepared a PDR for the Arcadia and Charnock Basins that became the
basis for the newly built treatment facilities. Additionally, WorleyParsons possesses an
institutional knowledge of the City's water operations as well as background knowledge
of the current situation. For these reasons, staff has determined that the most efficient
and cost - effective approach is to continue utilizing WorleyParsons for technical support
in the preparation of a PDR for the Olympic Basin. WorleyParsons tasks will include
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site reconnaissance, design basis development, treatment technology evaluation, and
life -cycle cost evaluations. The work can be completed within 90 days at a cost of
$106,273, including a 10% contingency.
Financial Impact and Budget Actions
The contract amount to be awarded to WorleyParsons is $106,273. Award of the
contract requires an additional appropriation of $106,273 to account P019033.589000.
Revenues will be recognized as expenditures are made.
Prepared by: Gil Borboa, P.E., Water Resources Manager
roved: Forwarded to Council:
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Rod Gould,
City Manager
Reference Contract No.
9522 (CCS).