sr-121311-3hof City Council Report
City Santa Moniea°
City Council Meeting: December 13, 2011
Agenda Item:' 44
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Donation of City Vehicles and Equipment to the City of Bayou La Batre
Recommended Action
Staff recommends that the City Council authorize the City Manager, by transfer of title,
to donate previously loaned City vehicles and equipment to the City of Bayou La Batre,
Alabama.
Executive Summary
The City of Santa Monica loaned various municipal fleet vehicles and equipment to the
City of Bayou La Batre, Alabama shortly after Hurricane Katrina in August of 2005. The
agreement was structured to allow transfer of ownership at a later date, subject to
Council approval. All vehicles and equipment were near or at the end of their useful life
and some had already been replaced. The City of Bayou La Batre recently requested to
finalize the donation process. The donation will have no negative financial impact on
the City of Santa Monica. All required documents are in order and can be executed in a
timely fashion.
Discussion
In October 2005, the City approved an agreement to loan 24 municipal fleet vehicles
and equipment to the City of Bayou La Batre, Alabama to aid in the recovery process
from the devastating effects of Hurricane Katrina. At the time, all vehicles and
equipment were near or at the end of their useful life and some had already been
replaced. The loaned vehicles and equipment have no operational value to the Santa
Monica municipal fleet. The list of vehicles and equipment is attached.
The agreement between the City of Santa Monica and the City of Bayou La Batre
included a provision to transfer title of subject vehicles upon agreement from both
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parties. The City of Bayou La Batre recently requested to exercise this agreement. The
decision to loan rather than donate at the time was based on the ability to expedite the
process. The City of Bayou La Batre has indicated the vehicles are still serviceable for
their rural needs, yet Bayou La Batre is reluctant to spend municipal funds on needed
repairs to loaned equipment. After the titles are transferred, Bayou La Batre will make
needed repairs and extend the useful lives of the vehicles.
Financial Impacts & Budget Actions
The current value of the vehicles and equipment is estimated to be no more than
$70,000. The cost to ship the vehicles and equipment back to Santa Monica exceeds
their value. By transferring title of the vehicles and equipment to the City of Bayou La
Batre, the City of Santa Monica would not incur the cost of shipping, removal, and
disposal.
Prepared by: Rick Sikes, Fleet Management Superintendent
Approved:
Martin Pastucha
Director of Public Works
Forwarded to Council:
Rod Gould
City Manager
Attachment: 1 — List of Vehicles and Equipment
2
Attachment 1
Donation of City Vehicles /Equipment to the City of Bayou La Batre
Unit No
Year
Make
Description
Serial No
13817
1977
IHC
6 TON CRANE TRUCK
D1022GCA14403
14155
1982
GMC
12 TON CRANE TRUCK
1GDM7D1F7CV571155
14220
1983
FORD
F700 SERVICE TRUCK
1 FDXK74N7DVA33900
14438
1986
FORD
C700 SERVICE TRUCK
1FDWC70H4GVA36413
14840
1990
FORD
UTILITY TRUCK W/ CRANE
1FDKF37GXLKB21604
14907
1991
White /GMC
3 AX DUMP TRUCK
4V2DCFHCSMN643864
15353
1998
JCB
BACKHOE
SLP214TSWE0468001
15197
1996
FORD
F250 PICKUP TRUCK
1 FTHF25Z9TLC20339
15198
1996
FORD
F250 PICKUP TRUCK
1 FTHF25Z7TLC20338
15199
1996
FORD
F250 PICKUP TRUCK
1 FTHF25ZXTLC20799
15200
1996
FORD
F150 PICKUP TRUCK
1 FTEF15Z9TLC17163
15205
1996
FORD
F150 PICKUP TRUCK
1 FTEF15Z7TLC18537
15206
1996
FORD
F150 PICKUP TRUCK
1 FTEF15Z9TLC18538
15281
1997
ARMADILLO
SMALL SWEEPER
9328067
15282
1997
ARMADILLO
SMALL SWEEPER
9355077
15406
1993
JACOBSON
MOWER
6700902114
WEED WHACKERS 2
CHAIN SAWS (6