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City of City Council Report
Santa Monica
City Council Meeting: November 8, 2011
Agenda Item: 3 -E
To: Mayor and City Council
From: David Martin, Director of Planning and Community Development
Subject: 1 -10 Freeway Signage Improvements Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with RBF
Consulting, a California -based company, for an amount not to exceed $136,000,
to provide project design services for the preparation of plans, specifications, and
estimates for the 1 -10 Freeway Signage Improvements Project.
2. Authorize the City Traffic Engineer to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
This project will prepare construction documents to improve the signage along the State
of California Department of Transportation (Caltrans) highway facilities within the City of
Santa Monica limits. This will prevent last minute weaving at ramps, improve lane
assignments, and reduce congestion through efficient lane use. Wherever possible, the
existing sign structure or truss will be re -used. The contract amount to be awarded to
RBF Consulting is not to exceed $136,000.
Discussion
The signage along the Santa Monica Freeway (1 -10) both westbound and eastbound, as
well as other Caltrans facilities within the City limits has been found to be deficient by
City and Caltrans staff. At certain locations the deficient signage leads to incorrect lane
use by vehicles exiting or entering the freeway. This incorrect lane use then leads to
traffic congestion, on both 1 -10 and City streets.
In January 2011, City staff met with Caltrans District 7 regarding this project. Caltrans
advised that they will not be able to provide funding for these improvements. Funds
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were included in the adopted FY 11 -12 CIP budget for the design and construction of
the improvements, the City would be the lead throughout. Caltrans would provide
oversight to the design and will approve all construction documents and permits.
This project includes the installation of Highway Advisory Radio (HAR) signs along the
freeway. The HAR signs would display the City's radio station, KRSM 1680AM, as a
reference to local traffic and parking conditions.
The project would improve signage at the following locations:
Westbound Santa Monica Freeway (1 -10) -
Southbound Lincoln Boulevard between
at 14th Street Overcrossing
Colorado Avenue and 1 -10 On -Ramp
Westbound Santa Monica Freeway (1 -10)
Southbound Pacific Coast Highway
at 11th Street Overcrossing
(CA -1) at McClure Tunnel
Southbound Pacific Coast Highway
Westbound Santa Monica Freeway (1 -10)
(CA -1) between Montana Avenue
at Lincoln Boulevard Overcrossing
Pedestrian Overcrossing and California
Incline*
Westbound Santa Monica Freeway (1 -10)
Eastbound Santa Monica Freeway (1 -10)
at Centinela /Pico Exit*
approaching Centinela /Pico Exit
*HAR Location
Consultant Selection
On August 22, 2011, a Request for Proposal (RFP) with a preliminary scope of services
was posted on the City's electronic bidding website, Planet Bids, soliciting proposals to
design the 1 -10 Freeway Signage Improvements Project.
On September 15, 2011, three proposals were received from the following firms:
AECOM, Moffatt and Nichol, and RBF Consulting. A selection committee consisting of
staff from the Planning and Community Development Department reviewed the
proposals from all three firms based on selection criteria outlined in the RFP, which
included: project approach and understanding, the proposed project manager and team
experience, staffing capacity, the firm's ability to meet the project schedule, recent
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experience on projects of similar scope and size in comparable cities, and the firm's
ability to complete the job within the specified budget.
Based on the proposals, the selection committee recommends RBF Consulting to
provide design services for this project. The RBF team met or exceeded all of the
requirements and criteria. They demonstrated proficient skills and tools in managing a
project of this size and scope. RBF's past experience on similar projects highlighted an
attention to detail during all phases of the project. RBF's experience on similar projects
is extensive and includes several freeway improvement projects such as the Artesia
Freeway (SR -91) and Orange' Freeway (SR -57) projects. They also have the staff
resources and availability to complete the project within the City's schedule. Finally, the
proposed budget for the RBF team was relative to all other firms and adequate to
complete the job.
Financial Impacts & Budget Actions
The contract amount to be awarded to RBF Consulting is $136,000. Funds are included
in the FY2011 -13 budget at account 0017063.589000.
Prepared by: Andrew Maximous, P.E., T.E., Transportation Engineer
Approved:
David Martin, Director
Planning and Community Development
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Forwarded to Council:
Rod Gould
City Manager
Reference Contract No.
9504 (CCS)