sr-110811-3d0
.Moo
City of
Santa Monien"
City Council Report
City Council Meeting: November 8, 2011
Agenda Item: 3 -D
To: Mayor and City Council
From: David Martin, Director of Planning and Community Development
Subject: Purchase of Traffic Signal Emergency Battery Backup Systems
Recommended Action
Staff recommends that the City Council award Bid #3063 for the purchase and installation
of 74 traffic signal emergency battery backup systems to C.T. & F., Inc., a California
based company, in the amount of $290,000 including a 10% contingency.
Executive Summary
Installing new emergency battery backup systems at all signalized intersections would
help reduce traffic congestion by ensuring that all signals continue to operate after
power failures, power spikes, or interruptions in service. This purchase would replace
74 systems as a part of a multi -year Capital Improvement Project at a cost of $290,000.
Background
The City's approximately 180 traffic signals require emergency battery backup systems
in order to ensure continuous operation during and after power failures or interruption.
Currently installed at 90 traffic signal controlled intersections within the City, the existing
emergency battery backup systems are over eight years old and many have surpassed
their useful life.
Discussion
The purchase of 74 traffic signal battery backup systems would replace emergency
batteries and equipment at the following locations:
Wilshire & Ocean
Wilshire & 6
Santa Monica & 7 th
Santa Monica & 6t
Santa Monica & 26 th
San Vicente & 7t
San Vicente & 26th
Pico & Ocean
Pico & 34th
Pico & 23`
1
Pennsylvania & 26 1h
Cloverfield & EB on -ramp
Arizona & Lincoln
Santa Monica & Lincoln
Santa Monica & 14 th
Pico & Lincoln
Olympic W/B & Lincoln
Michigan & Lincoln
Broadway & Lincoln
Wilshire & Lincoln
Wilshire & 7 1h
Wilshire & 51
Wilshire & 4 1h
Wilshire & 3`
Wilshire & 2 Id
Santa Monica & Yale
Santa Monica & Cloverfield
Santa Monica & Berkley
Santa Monica & 23d
Monica & 22"
Santa Monica & 20th
Santa Monica & 17th
Santa Monica & 11 1h
Pico & Main
Pico & 6 1h
Pearl & Lincoln
Olympic W/B & 4 1h
Olympic E/B & Lincoln
Olympic & 20'
Ocean Park & Lincoln
Ocean Park & Cloverfield
Ocean Park & 23rd
Marine & Lincoln
Colorado & Stewart
Colorado & 7 th
Colorado & 6 th
Broadway & 4 th
Broadway & 3`
Broadway & 2"
Ashland & Neilson
Ashland & Lincoln
Arizona & 3`
Arizona & 2 nd
Wilshire & Yale
Wilshire & Euclid
Wilshire & Berkley
Wilshire & 26h
Wilshire & 23`
Wilshire & 20th
Wilshire & 17'
Wilshire & 15
Wilshire & 14'
Wilshire.& 11 th
Pico & 33`
Pico & 28th
Pico & 26
Pico & 16 th
Colorado & Sears ped xing
Colorado & 2nd /Main
Arizona & 26`
Arizona & 20th
1432 4th ped.xing
1330 4th ped xing
1225 4th ped xing
Cost savings are estimated at $9,180.00 per year, based on average annual callback
rates due to equipment malfunctions. In addition, this project would reduce costs related
to Police/Traffic Services for traffic control at intersections where the traffic signal
equipment has malfunctioned. Furthermore, new systems would include Internet
Protocol (IP) addressable devices that would link into the City's traffic management
2
system which allows for remote notification of signal power failures, spikes, or
interruptions.
Staff would maintain these devices as part of an ongoing preventative maintenance
schedule.
Vendor Selection
On September 29 and 30, 2011, the City published a Notice Inviting Bids in the Santa
Monica Daily Press. The bid documents were posted on the City's online bidding
system, PlanetBids. Of the 40 perspective contractors that made requests for the bid
documents, 11 bids were received on October 19, 2011. The bid results are as follows:
Bidder
Bid Amount
Steiny and Co.
$308,058.00
Dynalectric
$329,983.00
Republic ITS
$271,315.20
Pelagic
$264,351.50
Econolite
$310,198.80
CT &F, Inc.
$262,838.60
A &R Telecom Inc.
$402,186.50
FSI Energy Services
$892,119.10
Macadee Electrical
$277,530.00
Freeway Electric
$427,495.20
JFL Electric
$346,064.70
All bids were evaluated on competitive pricing, understanding of the project's scope,
direct experience on similar projects, technical competence, and the ability to meet the
required time frames. Other criteria considered for contractor selection included
t
consistent accuracy in bidding, volume of projects that involve battery backup systems,
and exceptionally positive reference responses.
Staff recommends C.T. & F., Inc. based on price, quality of services offered, and
experience with similar projects. C.T. & F., Inc.'s price is within the City's estimate of
$350,000. C.T. & F., Inc.'s experience on similar projects is extensive and includes
projects with the Cities of Glendale, Monrovia, and Downey.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to C.T. & F., Inc. is $290,000 including
applicable taxes and 10% contingency. Funds are included in the FY2011 -13 budget at
account C017037.589000.
The cost of maintenance within the first year of installation is included through the
vendor. Ongoing time and material maintenance costs beyond the first year are
included in the FY2011 -13 budget at account 01416.566470. Budget authority for
subsequent years will be requested in each Maintenance of Effort (MOE) budget
submitted to Council for approval. Future funding is contingent upon Council approval.
Prepared by: Andrew Maximous, P.E., T.E., Transportation Engineer
Approved:
Forwarded to Council:
David Martin, Director Rod Gould
Planning and Community Development City Manager
12