SR 09-27-2011 3ECity of City Council Report
Santa Monica
City Council Meeting: September 27, 2011
Agenda Item: 33 =E
To: Mayor and City Council
From: Jory Wolf, Chief Information Officer
Subject: Second Amendment to Saddle Peak Antenna Site Lease Agreement
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a second amendment to agreement number 8377 (CCS) in the amount of
$214,890 with American Tower Corporation, a Delaware -based company, to extend an
existing antenna site lease for an additional five years. This will result in a new ten year
contract amount of $355,090.
Executive Summary
The City implemented an Advanced Fleet Management System (AFMS) for transit
vehicles that provides Computer Aided Dispatch /Automatic Vehicle Location (CAD /AVL)
data. In support of this system, the City entered into a lease with American Tower
Corporation on August 10, 2004 to install radio transponders at the Saddle Peak
antenna site. The City seeks approval to extend the lease agreement for continued use
of the antenna site for an additional five years through July 2016, an increase in costs of
$214,890 bringing the total contract amount to $355,090.
Background
Previous Council Actions
At its October 22, 2002 meeting, the City Council authorized the purchase of an
Advanced Fleet Management System (AFMS) from Trapeze ITS Corporation. As part of
the System, the City replaced radio transponders at Saddle Peak, an antenna site
owned and operated by American Tower Corporation.
At its August 10, 2004 meeting, the City Council authorized an amendment to the
License Agreement to extend the term of the site lease through July 2011 and
incorporate new equipment that was installed as part of the AFMS project.
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Discussion
The City is licensed to operate radio frequencies on select antenna sites within Los
Angeles County. The Saddle Peak antenna site currently houses transponders, which
supports the radio infrastructure needed for the AFMS, providing communication
between the Big Blue Bus (BBB) fleet of vehicles and the dispatch office. The BBB
utilizes these radio frequencies to communicate with vehicles, collect data to locate and
monitor those vehicles, and provide real time scheduling information to many other
transit agencies and systems. A lapse in this agreement could interrupt radio
communications, impacting services provided by BBB and other regional transit
operators. To continue to provide quality radio communications for the BBB staff
recommends that the City extend its lease with American Tower Corporation for the use
of the Saddle Peak antenna site for an additional five years.
Financial Impacts & Budget Actions
The second amendment to agreement number 8377 (CCS) with American Tower
Corporation is $214,890, for a new total contract amount of $355,090. Funds in the
amount of $214,890 are available in account Technology Equipment account at
C410373.589000.
Prepared by: Colin Probert, Systems Analyst — Transit.
Approved:
Forwarded to Council:
Rod Gould
Officer, Information City Manager
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Reference Amended
Lease No. 8377(CCS).