SR 09-13-2011 3GC7®
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City Council Meeting: September 13, 2011
Agenda Item:
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Agreement Modification for Corporation Yard Master Plan
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a first modification to Professional Services Agreement No. 9129 (CCS) with
RNL Interplan, Inc., aCalifornia-based company, in the amount of $41,435, for a total
agreement amount of $271,435, to provide additional scope of work to complete the
Corporation Yard Master Plan.
Executive Summary
In October 2009, Council approved an agreement with RNL Interplan, Inc. (RNL) for
$230,000 to update the 2002 Corporation Yard Master Plan. The update was
substantially completed in July 2010. Subsequently, new developments to program
components as well as the addition of adjacent City owned property to the plan area
necessitated further changes to the plan. Staff is requesting a modification of $41,435
to RNL's agreement to complete the Corporation Yard Master Plan.
Discussion
The Corporation Yard, a 10-acre site, has been owned and operated by the City since
the 1940's. It is located at 2500 Michigan, near the intersection of 24~h Street and
Michigan Avenue. The following City operations are located at the Corporation Yard:
• Fleet maintenance
• Street maintenance
• Facilities maintenance
• Solid waste transfer station and administrative/public offices
• Hazardous waste collection station facility
• Recycling center
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• Water and wastewater operations and maintenance
• Traffic operations
• Fire training tower and classrooms
• Central warehouse
• Materials stockpiles and aggregate production facility
By 2002, City operations at the Corporation Yard had outgrown the area, impairing. its
functional use due to space limitations and the condition of the existing facilities. To
address these issues, Council approved a professional services agreement with RNL to
prepare a Corporation Yard Master Plan that would address the physical reorganization,
renovation, and rehabilitation needs at that time.
Since 2002, user needs, updated regulatory requirements, spatial demands, and the
condition of the facilities at the Corporation Yard have continued to change, requiring
significant updates to the Corporation Yard Master Plan. On October 13 2009, Council
approved Professional Services Agreement No. 9129 with RNL, in the amount of
$230,000, to update the Corporate Yard Master Plan from 2002. The updated plan was
substantially completed in July 2010. However, two recent developments and factors
would need to be included before the Corporation Yard Master Plan can be finalized:
• The Resource Recovery Center site which is located at the Corporation Yard will
become available once the Resource Recovery and Recycling operations are
moved off site. The inclusion of this area allows for additional programming
components.
• The planned relocation of the Santa Monica Fire Department's training center
within the Corporation Yard and the addition of the public safety storage facility
into the Corporation Yard program.
A modification of $41,435 to Professional Services Agreement No. 9129 with RNL is
required to complete the Corporation Yard Master Plan. The additional scope of work
includes incorporating revisions to the configuration of the plan area, finalizing a
program for the new components, and identifying and adding two additional operations
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on the site. The phasing plan for; implementing the site improvements will also be
revised.
Financial Impacts & Budget Actions
The first modification to Professional Services Agreement No. 9129 (CCS) to be
awarded to RNL Interplan, Inc. is $41,435, for a total agreement amount of $271,435.
Funds are available in the FY2011-12 budget in account M310798.589000, City Yard
Master Plan.
Prepared by: Tom Afschar, Architect
Forwarded to Council:
_ c- ~ __
Rod Gould
City Manager
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Reference Amended
Contract No. 9129(CCS)