SR 09-13-2011 3F~®
City of
Saui.a Monica
City Council Report
City Council Meeting: September 13, 2011
Agenda Item: 3-F
To: Mayor and City Council
From: David Martin, Acting Director, Planning and Community Development
Subject: Advanced TrafFic Management System, Phase 4c Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with Iteris, Inc., a
California based company, for an amount not to exceed $164,000, to provide
project design services for the preparation of plans, specifications, and estimates
for the installation of the communication infrastructure for the Advanced Traffic
Management System, Phase 4c (ATMs-4c).
2. Authorize the Principal Transportation Engineer to issue any necessary change
orders to complete additional work within budget authority.
Executive Summary
The City's Advanced Traffic Management System (ATMs) will provide centralized
control of the traffic signal controllers and all other Intelligent Transportation System
(ITS) devices used to manage traffic such as detection systems, transit priority system,
emergency vehicle preemption system, variable message signs, and traffic monitoring
cameras. Currently, the ATMs project is under construction on two sub-phases of the
fourth phase (Phases 4a and 4b), which includes upgrading the traffic signal system in
the Mid-City and Office District areas. This third sub-phase of the fourth phase (Phase
4c) will upgrade the traffic signal system along the Ocean Park Boulevard, Neilson Way,
and Main Street corridors. A total of twenty-six (26) signalized intersections in the City
are included as part of the ATMs-4c project (see Attachment A). The contract amount
to be awarded to Iteris, Inc. is not to exceed $164,000.
Background
Previous Council Actions
At its September 14, 2004 meeting, the City Council authorized the purchase of an
Advanced Traffic Management System (ATMs) from Siemens Energy and Automation.
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The ATMS will provide the City with centralized control of the traffic signal controllers
and all other Intelligent Transportation System (ITS) devices used to manage traffic
such as detection systems, transit priority system, emergency vehicle preemption
system, variable message signs, and traffic monitoring cameras, on one integrated
system.
At its May 8, 2007 meeting, the City Council authorized a construction contract with
KDC, Inc., dba Dynalectric to construct the Advanced Traffic Management System,
Phase 2.
At its September 14, 2010 meeting, the City Council authorized a construction contract
with Flatiron, Inc. to construct the Advanced Traffic Management System, Phase 3.
At its July 26, 2011 meeting, the City Council authorized a construction contract with
Select Electric, Inc. to construct the Advanced Traffic Management System, Phases 4a
and 4b.
ATMS Project Status
The ATMS project consists of five (5) phases. The full benefits of the system will not be
realized until, at a minimum, the first three phases are complete. The following outlines
the status of all phases:
• Phase 1 -completed in 2006, upgraded traffic signal equipment and connected
the signals to fiber optic communications on 4th Street in the Downtown area.
Phase 2 -completed in October 2008, upgraded and connected 50 signals in the
Downtown area (with the exception of Arizona Avenue) and Lincoln Blvd. to the
i2TMS system (the City's centralized control system).
• Phase 3 -completed in September 2011, will bring fiber optics to 35 signals
along Wilshire, Santa Monica, and Pico Blvds. (all east of Lincoln Blvd). City
staff can monitor, control and make adjustments to the Downtown and transit
priority streets using the i2TMS software.
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• Phases 4a and 4b are currently under construction along the Arizona Avenue,
Office District, and Mid-City areas. Phases 4a and 4b will bring fiber optics to an
additional 38 signalized intersections. Construction is scheduled to be complete
by July 2012.
• Phase 5 includes Montana Ave. and San Vicente Blvd., to be connected via fiber
optic and/or wireless communications. Phase 5 received partial funding that will
cover the design portion. The construction portion is not fully funded. Design is
estimated to begin in early 2012. .
Discussion
The ATMS is fully implemented in the Downtown and is currently expanding citywide,
maintaining synchronized timing of the traffic signals on the system. It will provides
centralized control of the traffic signal controllers and all other Intelligent Transportation
System (ITS) devices used to manage traffic such as detection systems, transit priority
system, emergency vehicle preemption system, .variable message signs, and traffic
monitoring cameras, on one integrated system:
Implementation of the ATMS necessitates a major upgrade of the City's traffic signal
control system, including installation of fiber optic communication and other equipment
to facilitate detection, communication, coordinate traffic and accommodate remote
management. The City developed a Master Plan for upgrading the City signal system
to an Advanced Transportation Management System which covers development of the
construction drawings, bid package, cost estimates, and construction support to
implement ATMS-4c. A total of 26 signalized intersections in the City are included as
part of the ATMS-4c project. This project is funded through a Metro Grant and Los
Angeles County Proposition C local return funds.
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Contractor/Consultant Selection
On March 11, 2011, a Request for Proposal (RFP) with a preliminary scope of services
was posted on the City's electronic bidding website, Planet Bids, soliciting proposals to
design the ATMS-4c project.
On June 23, 2011, eight proposals were received from the following firms: Advantec
Consulting Engineers, Falcon Engineering, Iteris, Inc., Kimley-Horn and Associates,
KOA Corporation, Minagar 'and Associates, RBF and Associates, and Willdan
Engineering. A selection committee consisting of staff from the Planning and
Community Development Department reviewed the proposals. The selection committee
reviewed the proposals from.. all eight firms based on selection criteria outlined in the
RFP, which included: project approach and understanding, the proposed project
manager and team experience, staffing capacity, the ability of the firm to meet the
project schedule, recent experience on projects of similar scope and size in comparable
cities, and the firm's ability to complete the job within the specified budget.
Based on the proposals, the selection committee recommends Iteris Inc. to provide
design services for this project. The Iteris team met or exceeded all of the requirements
and criteria. They demonstrated proficient. skills and tools in managing a project of this
size and scope. Iteris' past experience on similar projects highlighted an attention to
detail during all phases of the' projects with a singular goal of developing design plans
which. minimize. construction change orders. They also have the staff resources and
availability to complete the project within the City's aggressive schedule, and have
extensive experience in reducing costs through the use of wireless technology. Finally,
the proposed budget for the Iteris team was relative to all other short-listed firms and
adequate to complete the job.
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Financial Impacts & Budget Actions
The contract amount to be awarded to Iteris, Inc. is $164,000. Funds are included in the
FY2011-13 budget at the following accounts:
M207009.589020 Signal Upgrades $117,000
0200407.589409 ATMS Phase 4c -
OP BLVD/MAIN ST (Metro Grant) $ 47,000
TOTAL $164, 000
Prepared by: Andrew Maximous, P.E., T.E., Transportation Engineer
Approved:
_ ~ c~ ~-°
David Martin
Acting Director, Planning and
Community Development
Forwarded to Council:
--a ~~~~
Rod Gould
City Manager
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Reference Contract No.
9462 (CCS)