SR 07-26-2011 3ICity Council Meeting: July 26, 2011
Agenda Item: ~J' 7
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Construction and Inspection Services Contracts for the Water Main
Replacement Project - 3rd Court (Broadway to Wilshire)
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with Williams
Pipeline Contractors, Inc., aCalifornia-based company, in an amount not to
exceed $922,784 (includes a 10% contingency) for the Water Main Replacement
Project - 3`d Court (Broadway to Wilshire).
2. Authorize the. City Manager to negotiate and execute a contract with SA
Associates, aCalifornia-based company, in an amount not to exceed $81,400
(includes a 10% contingency) for construction inspection services for the Water
Main Replacement Project - 3`d Court (Broadway to Wilshire).
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
Each year the City Council appropriates funds to replace water mains at various
locations throughout the City. Water mains are identified for replacement or upgrades
based on factors such as age, condition, and capacity demands. Williams Pipeline
Contractors, Inc. is recommended for the construction of this project in the amount of
$922,784. SA Associates is recommended to provide construction inspection services
in the amount of $81,400.
Discussion
City staff identifies water main replacement locations based on factors that include age,
condition, and capacity demands. Approximately 2,000 linear feet of cast iron water
main installed in the Downtown area on 3~d Court between Broadway Avenue and
Wilshire Boulevard will be removed and replaced with a larger diameter ductile iron
pipe. The proposed improvements will ensure a continuous and reliable water supply.
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Contractor Selection
On May 26t" and 28t", 2011, the City published a Notice Inviting Bids in the Santa
Monica Daily Press and on the City's website. Forty prospective contractors requested
bid packages. The City Clerk's office received seven sealed bids, which were publicly
opened by the Deputy City Clerk on June 13, 2011. Bid results are as follows:
Bidder Bid Amount
Williams Pipeline Contractors, Inc. $ 838,894
Cedro Construction, Inc. $ 986,095
J. Fletcher Creamer & Son, Inc. $ 1,055,510
Vido Samarzich, Inc. $ 1,078,000
Miramontes Construction Co., Inc. $ 1,100,040
Mike Bubalo Construction Co., Inc. $ 1,128,230
John T. Malloy, Inc. $ 1,143,050
All bids were evaluated on competitive pricing, understanding of the project's scope,
direct experience with similar projects, approach to the work, technical competence,
qualifications of the proposed staff, and the ability to meet the project schedule.
Additionally, references listed by contractors were contacted to ascertain past
performance on similar projects.
Staff recommends Williams Pipeline Contractors, Inc., aCalifornia-based company, as
the best bidder based on their price, quality of services offered, and experience with.
similar projects. Recent projects completed by Williams Pipeline Contractors, Inc.
include various utility projects for the cities of Beverly Hills, Huntington Beach and
Burbank. Staff contacted reference agencies and all respondents reported that the work
performed by Williams Pipeline Contractors, Inc., was completed in a timely and cost-
effective manner while maintaining consistent quality. Staff also verified with the
Contractors State License Board that Williams Pipeline Contractors, Inc.'s license is
current, active, and in good standing.
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Construction Manaaement and Inspection
Staff proposes to manage construction of the Water Main Replacement Project - 3`d
Court (Broadway to Wilshire) in-house. Inspection services would be contracted to
provide oversight and quality control of the project.
In August 2010, the City requested Statements of Qualifications for construction
management services including inspection services. The request for Statements of
Qualifications was advertised on the City's website and on Planet Bids. A total of 31
firms submitted Statements of Qualifications, which were reviewed and rated by Public
Works staff. Selection criteria included technical competence, staffing capability, project
approach, past performance, dispute resolution, quality control, cost control,
management services, and customer service. The top four firms were invited to
interview with Public Works staff. SA Associates is recommended as the best bidder to
provide construction inspection services for this project because of its familiarity with
these types of projects. SA Associates has extensive public works and water main
experience in the industry and will assist staff in maintaining quality control, cost control,
and customer service. SA Associates supplied the City with a list of successful water
main replacement projects completed in the greater Los Angeles area. SA Associates
has a proven record of successful construction inspection services.
Public Outreach
Public outreach for this project will be provided by Public Works staff, consisting of
public notifications to adjacent property owners and tenants and the surrounding
community on the scope of the project, potential impacts and schedule. Staff will also
provide periodic updates and contact information for inquiries throughout the
construction period to the community.
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Financial Impacts & Budget Actions
The construction contract amount to be awarded to Williams Pipeline Contractors, Inc.
is $922,784 (includes 10% contingency). The construction inspection services contract
amount to be awarded to SA Associates is $81,400 (includes a 10% contingency).
Funds are available in the FY2011-12 budget in account 0250136.589000, Water Main
Replacement.
Prepared by: Spiros Lazaris, Civil Engineer
Approved:
Martin Pastucha
Director of Public Works
Forwarded to Council:
Rod Gould
City Manager
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Reference Contract Nos.
9434 (CCS) and 9435
(ccs)