SR 07-26-2011 3Gc7
~;tYof City Council Report
Santa Moniea
City Council Meeting: July 26, 2011
Agenda Item:
To: Mayor and City Council
From: Stephanie Negriff, Director of Transit Services
Subject: Cleaning Products for Transit Coaches
Recommended Action
Staff recommends that City Council authorize the City Manager to amend Purchase
Order No. 18014 with Superco, aCalifornia-based company, for the purchase and
delivery of transit coach cleaning products for Fiscal Year 2010-11, in the amount of
$29,444. The total purchase order will be $115,354.
Executive Summary
The Big Blue Bus uses non-hazardous products to clean the interior and exterior of
transit coaches. The cleaning products are used to clean transit coach floors, windows,
seats, sidewalls, stanchions and ceilings. In FY 2010-11, a significant effort was made
to increase the cleanliness of transit coaches. For this reason, the Big Blue Bus
exceeded available funds in Purchase Order No. 18014 by $29,444.
Background
In FY 2010-11, the Big Blue Bus established Purchase Order No. 18014 with Superco
to purchase and deliver cleaning products for transit coaches in the amount of $85,910.
The estimated expenditure was based on past years' usage. However, usage of the
cleaning solution has increased due to an effort to increase cleanliness on buses.
Discussion
Due to heavy usage, Big Blue Bus transit coaches require interior cleaning on a daily
basis. Floors, windows, stanchions and dashes must be cleaned with high quality
cleaning products that disinfect and neutralize bacteria and other harmful elements
found on transit coaches. In the latter part of FY 2010-11, the Big Blue Bus embarked
on an extensive campaign to enhance the interior cleanliness of transit coaches. Staff
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overlooked the fact that the budget authority in Blanket Purchase Order No. 18014 for
cleaning solution was exceeded by $29,444. The new total purchase order will be
$115,354, which exceeds the $100,000 threshold required for Council's approval.
Although the City's fiscal year ended on June 30, 2011, the City's fiscal year-end
processing will allow payment of invoices for FY 2010-11. In FY 11-12 BBB staff and
Purchasing Division will conduct a formal competitive bid process for future purchases.
Financial Impacts & Budget Actions
The total expenditure to pay for invoices currently due to Superco is $29,444. There are
sufficient funds within the Big Blue Bus' FY 2010-11 operating budget to pay for this
expenditure that will be paid from account 41651.544193. All monies used for this
purchase come from funding sources specifically dedicated for transit uses.
Prepared by: Ralph Merced, Transit Maintenance Manager
Approved:
Forwarded to Council:
~~~h ie Negriff Rod Gould ~
ector of Transit Services City Manager
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