SR 07-26-2011 3CCity Council Meeting: July 26, 2011
Agenda Item: 3-C
To: Mayor and City Council
From: David Martin, Acting Director, Planning and Community Development
Subject: Construction Contracts for the Advanced Traffic Management System,
Phases 4A and 4B Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with Select
Electric, Inc., a California-based company, in the amount of $3,900,000
(including a 10% contingency) for the construction of the Advanced Traffic
Management System, Phases 4A and 4B Project;
2. Authorize the City Manager to negotiate and execute a Professional Services
Agreement with PSOMAS, a California-based company, in the amount of
$580,000 (including a 10% contingency) to provide construction management
and inspection services for the project; and
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
The Advanced Traffic Management System (ATMs), Phases 4A and 4B Project
consists of traffic signal upgrades and the installation of fiber optic communications
along Arizona Avenue, Office District, and Mid-City areas within the City. A total of 40
signalized intersections in the City are included as part of this project. Select Electric,
Inc. is recommended for the construction of the. project at a cost of $3,900,000.
PSOMAS is recommended for the construction management and inspection services at
a cost of $580,000, resulting in a total project cost of $4,480,000.
Background
On November 17. 2009, the Redevelopment Agency adopted its Five-Year
Implementation Plan for the period of FY 2009-10 through FY 2013-14, with established
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goals to support affordable housing, disaster prevention and mitigation, community
revitalization, commercial revitalization, and institutional revitalization. In particular, the
objectives for community and commercial revitalization include:
Improving Santa Monica's commercial corridors and boulevards with a focus on
streetscape improvements, parking, and transportation enhancements
Provide support for transit-oriented development and facilitate transit connections
as envisioned by the LUCE (Land Use and Circulation Element)
On August 10, 2010, the Redevelopment Agency and City entered into Cooperation
Agreement No. 9267 (CCS/RAs) and adopted resolutions 10519 (CCS) and 527 (RAs)
to ensure timely implementation and completion of the Agency's Five-Year
Implementation Projects. Under the terms of the Cooperation Agreement, the City
agreed to undertake the implementation of the Agency's projects including work
associated with Traffic Management System, Phases 4A and 4B Project.
Discussion
The Advanced Traffic Management System (ATMs) Phases 4A and 4B Project will
connect 40 signal-controlled intersections along Arizona Avenue, Office District, and
Mid-City areas to the City's centralized control system with fiber optic cables. This will
require installation of new conduit and modification of the existing interconnected
conduit system to accommodate fiber optic cable. Additional upgrades of traffic signal
infrastructure will range from a full replacement of all the traffic signal equipment to less
extensive upgrades such as the installation of new controller cabinet and video
detection and/or video surveillance cameras. The ATMs Phases 4A and 4B Project is
funded by a combination of Special Office District mitigation and Redevelopment funds.
In accordance with Cooperation Agreement No. 9267, the implementation of the
projects must comply with applicable federal, state and local laws. Improvements
located within the boundaries the Earthquake Recovery Redevelopment Project area
will be funded with redevelopment funds.
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The ATMS project has been divided into amulti-phased implementation plan, as
described below.
Phase 1 (Complete): Phase 1 included the downtown section of 4th Street and
extended between California Avenue and Olympic Drive. The project was completed in
June 2006.
Phase 2 (Complete): Phase 2 included traffic signal improvements in the Downtown
area bounded by, and including, Ocean Avenue, Wilshire Boulevard, Lincoln Boulevard
and Colorado Avenue. Phase 2 also incorporated Lincoln Boulevard from Downtown to
the southern City limit. Construction of Phase 2 was completed in 2008. Approximately
$1.4 million of the Metro grant were used for transit priority system infrastructure
improvements in the Downtown.
Phase 3 (90% Complete): This phase implements the Advanced Traffic Management
and bus priority system improvements along Wilshire Boulevard, Santa Monica
Boulevard, Pico Boulevard, the three other Rapid corridors. Construction will be
completed in August 2011.
Phases 4A and 4B (Current Phase):. Phase 4 condenses several future phases to
implement ATMS along Arizona Avenue, Office District, and Mid-City areas.
Construction is anticipated to be completed in July 2012.
Phase 4C (Under Design): Two transit corridors along. Ocean Park Boulevard and
Main Street/Neilson Way will receive fiber optic communications and traffic signal
upgrades at 26 intersections. This phase is funded through a Metro grant and will begin
construction in early 2012.
Phase 5: Phase 5 will cover outlying areas such as San Vicente Boulevard and streets
north of Wilshire Boulevard as the final phase of the ATMS project.
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Contractor Selection
On May 11 and 12, 2011, the City published a Notice Inviting Bids in the Santa Monica
Daily Press. The bid documents were posted on the City's online bidding system,
PlanetBids. Thirty-eight perspective contractors made requests for the bid documents.
The City Clerk's Office received eleven formal bids that were publicly opened by the
Deputy City Clerk on June 6, 2011. The bid results are as follows:
Bidder Bid Amount
Comet Electric, Inc. $ 3,662,353
Select Electric, Inc. $ 3,276,871
J. Fletcher Creamer & Son, Inc. $ 4,113,687
C.T. & F, Inc. $ 3,883,461
Delmac $ 3,886,364
Steiny and Company, Inc. $ 3,555,225
Sully-Miller Contracting Co. $ 3,303,045
Flatiron Electric Group, Inc. $ 3,415,595
Dynalectric $ 3,662,898
Manual Bros., Inc. $ 4,137,557
Freeway Electric, Inc. $ 3,732,311
All bids were evaluated on competitive pricing, understanding of the project's scope,
direct experience on similar projects, approach to the work, technical competence,
qualifications of the proposed staff, and the ability to meet the required time frames.
Other criteria considered for contractor selection included consistent accuracy in
bidding, volume of projects that involve traffic signal and fiber optic improvements, and
exceptionally positive reference responses.
Staff recommends Select Electric, Inc. based on price, quality of services offered, and
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experience with similar projects. Select Electric, Inc.'s price is within the City's estimate.
Select Electric, Inc.'s experience on similar projects is extensive and includes
installation of traffic signals and fiber optics for Exposition Light Rail Line Phase 1, City
of San Diego, and Caltrans.
Staff contacted the reference agencies and all respondents reported that Select Electric,
Inc.'s work was completed in a timely and cost-efficient manner while maintaining
consistent quality. The Center for Contract Compliance verified that Select Electric, Inc.
is in good standing and capable of handling labor compliance issues. The State
Contractors' License Board confirmed that Select Electric, Inc.'s license is current,
active, and in good standing. Both Select Electric .and its subcontractors are
headquartered in California.
Construction Management and Inspection Services
In June 2011, the City issued a Request for Qualifications for construction management
and inspection services. These services include inspecting the contractor's work during
construction of traffic signal-upgrades, fiber optics and conduits, reporting field changes
and unforeseen conditions to construction manager, attending contractor's safety
meetings and periodic progress meetings, and maintaining all necessary inspection
documentation relevant to the work conducted during construction. Four firms
responded to the Request for Qualifications. Based on its experience and
qualifications, staff recommends PSOMAS. PSOMAS provided similar services for the
City during the construction of the ATMS Phase 2 project. The firm has experience with
previous traffic signal projects such as the Cal State Long Beach University Fiber Optic
Telecom Infrastructure Upgrade, City of Long Beach ADA improvements, EI Segundo
Traffic Signal Upgrade and Intersection Improvements. Staff verified references and all
respondents reported that PSOMAS Engineering provided quality inspection services.
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Financial Impacts & Budget Actions
The not to exceed contract amount to be awarded to Select Electric, Inc. is $3,900,000
(including 10% contingency). The not to exceed contract amount. to be awarded to
PSOMAS is $580,000 (including 10% contingency). The total project cost is $4,480,000.
Funds are included in the adopted budget for FY2011-13 at the following accounts:
0017024.589000 -ATMs Spec Off Dist-Phase 4 $2,000,000
0177026.589000 -Traffic Signal-Phase 4-MID CIT $2 480,000
TOTAL
$4,480,000
Prepared by: Andrew Maximous, P.E., T.E., Transportation Engineer
.Approved:
i
avid Martin
Acting Director, Planning and
Community Development
Forwarded to Council:
Rod Gould
City Manager
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Reference Contract Nos.
9432 (CCS) and 9433
(ccs)