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~,~Yo~ City Council Report
Santa Monlca~ -
City Council Meeting: June 28, 2011
Agenda Item: ~ °"~-
To: Mayor and City Council
From: David Martin, Acting Director of Planning & Community Development
Martin Pastucha, Director of Public Works
Subject: Preliminary Engineering of .Expo Light Rail Station Betterment
Components at Bergamot and Memorial Park/Mid-City Stations
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute an expenditure of an
amount not-to-exceed $245,000 to the Expo Construction Authority to perform
preliminary engineering services at Bergamot Station.
2. Authorize the City Manager to negotiate and execute an expenditure of an
amount not-to-exceed $120,000 to the Expo Construction Authority to perform
preliminary engineering services at Memorial Park/Mid-City Station.
3. Approve the budget changes as outlined in the Financial Impacts and Budget
Actions section of this report.
Executive Summary
On July 13, 2010 the City Council adopted a list of fundamental components for
integration of the Expo Light Rail stations into Santa Monica. At the Bergamot Station,
this included separate station platforms for east and west bound trains (side-loaded)
with full pedestrian track crossings at both ends of the station, subject to the California
Public Utilities Commission approval, and. entrances in the center of the platforms to
integrate the station with the adjacent Bergamot Art Center and the large ridership pool
north of Olympic Boulevard. At the Memorial Park/Mid-City Station, this included a
second entrance at the west end of the center platform and full pedestrian track
crossings at both ends of the station, also subject to California Public Utilities
Commission approval, and an off-street transfer area and bicycle facility. These
components encourage ridership by providing direct and convenient connections, and
integrating the system into the City fabric. They improve access to the stations from all
directions along with enabling critical connections between the Bergamot Station,.
Bergamot Arts Center, and Bergamot Transit Village district, and between the Memorial
Park/Mid-City Station, Santa Monica College, hospitals and major businesses.
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The Expo Construction Authority has completed the first stage of design (called Stage A
Preliminary Engineering) based on a single cehter-platform design for Bergamot
Station, and single entrances for both Bergamot and Memorial Park Stations. Stage A
represents up to 30 percent design of the train system components, utilizing the Metro
standard station design, layout, canopy details, landscape, and mechanical, structural
and electrical components from Expo Phase 1. On March 21, 2011 the City provided a
side platform conceptual. layout for Bergamot designed to meet Metro criteria. The City
has also consistently advocated for a second platform entrance and pedestrian crossing
at the Memorial Park/Mid-City Station. To move forward with the side platform
Bergamot components and second entrance Memorial Park/Mid-City station
components, 30 percent preliminary engineering design needs to be completed as soon
as possible to avoid delay of the project schedule. The Construction Authority identifies
these improvements as betterments to be funded by the City, and Skanska-Rados Joint
Venture prepared reduced cost estimates for the preliminary engineering of a not-to-
exceed amounts of $245,000 for Bergamot Station and $120,_000 for Memorial
Park/Mid-City Station following negotiations with City staff. The final expenditures.
amount will be identified through the negotiation process with the above not-to-exceed
amounts for the work on each station.
Background
The Exposition Light Rail line will connect from Downtown Los Angeles to Downtown
Santa Monica with. stations in Santa Monica at Bergamot Arts Center (Olympic/26t"
Street), Memorial Park/Mid-City (Colorado/17~" Street) and Dowritovvn (Colorado/4~"
Street). The first phase of the Expo line is 8.3 miles with a temporary terminus in Culver
City (Venice/Robertson), and is scheduled to begin passenger operations next year.
The second phase from Culver City to Santa Monica is approximately seven miles and
scheduled to be operational in 2015. The Expo line is projected to be one of the busiest
light rail lines in the country, with an estimated 64,000 daily hoardings. The Exposition
Metro Line Construction Authority is designing and building the line, and it will be turned
over to the Los Angeles County Metropolitan Transportation Authority (Metro) for
operation following completion and testing.
The Expo Construction Authority has completed the first stage of design (called Stage A
Preliminary Engineering) utilizing a competitive process between two design-build
teams to produce a 10-30% economical design to establish a cost for the baseline
project. The competitive process occurred from May to December 2010, and included
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City review and comment in October that generated a comprehensive set of comments
on each team's preliminary design. The Skanska-Rados Joint Venture (SRJV) team
was selected by the Expo Board on March 18, 2011 to design and construct the project,
and the team was given limited Notice to Proceed in May 2011.
On July 13, 2010 the City Council reviewed and adopted components for incorporation
irito the Expo Light Rail project in Santa Monica including:
• Bergamot Station: separate station platforms for east and west bound trains
(side-loaded) with pedestrian track crossings at both ends of the station, subject
to the California Public Utilities Commission approval, and entrances in the
center of the platforms to integrate the station with the adjacent Bergamot Art
Center and the large ridership pool north of Olympic Boulevard.
• Memorial Park/Mid-City Station: entrances at both ends of the station platform,
subject to the California Public Utilities Commission approval, to facilitate
circulation, capacity and customer service, and an off-street transfer area to
accommodate surges in ridership and connections to bus, bike, and kiss-and-ride
in place of a dedicated long-term parking lot.
Discussion
The Expo Construction Authority has completed Stage A Preliminary Engineering for
Bergamot Station based on a single center-platform design, a single entry to the
platform from 26th Street and no track crossing east of the station; and Memorial
Park/Mid-City Station based on a single entry to the platform from 17th Street. The
design progression to date covers up to 30 percent design of the train system
components, utilizing the Metro standard station design, layout, canopy details,
landscape, and mechanical, structural and electrical components from Expo Phase 1.
To advance the Council endorsements for the stations; the City developed a side
platform conceptual layout for Bergamot and advocated for atwo-entry single platform
concept for Memorial Park/Mid-City: Both station concepts were designed to meet
Metro criteria; increase pedestrian access ahd safety, and comply with the Project
FEIR. The concepts increase functionality and access to the stations and integrate the
stations within the city fabric. The Bergamot Station concept integrates the station
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within the adjacent Bergamot Arts Center and proposed Bergamot Transit Village, and
closely coordinates the station with the regional Expo bike path and City facilities such
as sidewalks, crosswalks and bus stops. The Memorial Park/Mid-City Station second
entrance concept connects the station with Colorado Avenue businesses and Memorial
Park and accommodates the pedestrian and bike surges anticipated from Santa Monica
College and St. John's and UCLA hospitals. Preliminary engineering needs to be
completed for these components as soon as possible to avoid delay of the project
schedule. In additioh, the Authority will be establishing and presenting a bid price to the
City for the construction cost of the requested enhancements.
The SRJV team provided proposals for preliminary engineering of the Bergamot Station
side platform concept and Memorial Park/Mid-City Station covering engineering, station
design, landscape architecture, and systems design (traction power, OCS, track
alignment, etc.) with a total not-to-exceed of $429,000 for Bergamot Station and
$193,000 for Memorial Park/Mid-City Station. Primary work proposed to be done under
the agreements includes:
• Revise the track alignment to accommodate narrower track spacing at Bergamot
Station and wider track spacing at Memorial Park/Mid-City Station
• Validate operational characteristics of revised track alignments
• Prepare updated site plans that reflect revised platform configuration at
Bergamot Station using consistent Phase 1 station components with
rearrangement of ticketing areas, ramps, pedestrian crossings, .and revise
associated plan, section and elevation drawings
• Revise grading, drainage and composite utility plans
• Revise crossing plans to show side platforms at Bergamot Station and new
crossings at each station
Revise structural foundation and platform plans, with longitudinal sections and
structural sections and details.
The proposed preliminary engineering work modifies an estimated 40 sheets within the
design set to match the work done as part of Stage A and establishes a cost for the
construction work. Staff has reviewed the work tasks and preliminary engineering
proposal, and provided comments back to the Construction Authority and SRJV
regarding scope refinements that remove errors and redundancies and are calibrated to
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the level of detail commensurate with the Stage A drawings. Staff has negotiated a
revised estimate of $245,000 for the Bergamot Station work and $120,000 for the
Memorial Park/Mid-City work based on this analysis. The Expo Construction Authority
will submit to the City progress and final statements indicating actual work performed by
their contractor during their normal billing period (with direct and indirect costs of the
work directly associated with this City authorized work) within 120 days following the
commencement of the subject work. The City shall review all invoices and make
appropriate payments within forty (40) days of receipt of such statement.
Financial Impacts and Budget Actions
An amount not to exceed $245,000 will be paid to the Expo Authority to cover the cost
of preliminary engineering for Bergamot Station, and an amount not to exceed $120,000
will be paid to the Expo Authority to cover the cost of preliminary engineering for
Memorial Park/Mid-City Station. The expenditures require budget actions as follows:
Release $365,000 from Prop A Rail Reserve in account 20.341895 and appropriate
$245,000 to account 0200224.589100 Expo PE Bergamot Station and $120,000 to
account 0200224.589110. Expo PE Memorial Park/Mid-City Station.
Prepared by: Francie Stefan, Strategic & Transportation Planning Manager
Lee Swain, City Engineer
Approved: Approved:
Forwarded to Council:
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Rod Gould
City Manager
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Acting Planning & Community Development Public Works Director
Director