sr-062811-3tCity of City ~®~11\I'~ ~\~ip®, i..
Santa 6lonica9
City Council Meeting: June 28, 2011
Agenda Item: ~~T
Ta Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Painting Services for Water System Facilities
Recommended Action
Staff recommends that the City Council award Bid No. 3040 td DAVIAN, aCalifornia-
based company,. to provide painting services for water system facilities for three years in
an amount not to exceed $345,000.
Executive Summary
The City owns and maintains various meter vault lids, fire hydrants, pipes, pumps, and
water production and treatment buildings that must be painted on a periodic basis to
prevent deterioration of the structures. DAVIAN is recommended to provide painting
services for the City's water system facilities at specified labor rates for an amount not
to exceed- $345,000 for three years:
Discussion
The City owns and maintains various meter vault lids, fire hydrants, pipes, pumps, and
buildings at the Arcadia and Charnock water production and treatment plants. These
structures must be painted at least every ten years, or on an as-needed basis
depending on the structure, to prevent the corrosion and deterioration of the metal and
preserve the aesthetics of the City's infrastructure.
Staff recently identified a list, of buildings at the Arcadia and Charnock facilities that are
in need of painting services, which include:
Arcadia Water Production Plant
Original lab and storage garage
• Original air scrubber shed
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• Original storage shed
• Original carpenter shop
• Original administration building
• Original office and conference building
• Hydrogeneration building (not iri use}
• Two operator residences
• New electrical room and filter complex
• New reverse osmosis filtration building
• New Fluoride building
Charnock Water Treatment Facility
• Original control building
• Original chlorine building
• New control room and electrical building
• New chemical storage building
On an ongoing basis, painting services are required for existing and newly installed
hydrants, new meter vault plates, and existing pipes and pumps when the paint has
deteriorated.
Vendor Selection
In April 2011, the City issued Notices Inviting Bids to provide painting services for water
system facilities in accordance with City specifications. The notice was published in the
Santa Monica Daily Press and posted on the City's web site. The following three bids
were received and publicly opened on April 21, 2011:
2
Emergency (After
Bidder Hourly Rate Hours) Rate
DAVIAN $ 28.00 $ 28.00.
C.T. Georgiov Painting Co. $ 35.00 $ 60.00
SWL Painting $ 45.00 $ 60.00'
`Includes materials
DAVIAN is recommended as the best bidder based on hourly rate, quality of services
offered, and direct experience. DAVIAN has provided painting services for water
system facilities for the past 15 years.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to DAVIAN for athree-year term is
$345,000. Annual expenditures are estimated at $115,000. Funds in the amount of
$345,000 are included in the Proposed Budget for FY2011-12 and FY2012-13 in
account 25671.555010. Budget authority for subsequent years will be requested in
each biennial budget cycle for Council approval.
Prepared by: Gil Borboa, Water Resources Manager
Approved:
,1
\~ .'~
~. Martin Pastucha
Director of Public Works
Forwarded to Council:
~.
Rod Gould
City Manager
Attachments: A -Bid Summary
3
Attachment A
BID ri: 3040 BID CLOSE DATE: 4/21/2011
BID TITLE: PROVIDE PAINTING SERVICES AS REQUIRED BY VARIOUS DIVISIONS
-C.T. Georgiov PaintingCo
Wilmington, CA SWL Painting:
Los Angeles, CA Davian
-:Santa Monica, CA
PRICING: laca/preference
HOURLY LABOR RATE: $ 35.00 $ 45.00 includes materials $ 28:00 $ 27.72
EMERGENCY (AFTER HOURS) LABOR RATE: $ 60.00 $ 60.00 includes materials $ 25.00 $ 27.72
PAYMENT TERMS: NET 30 NET 30
RENEWAL OPTIONS:
YEAR 2: SAME PRICE, TERMS, & CONDITIONS 5% INCREASE SAME PRICE, TERMS, & CONDITIONS
YEAR 3: SAME PRICE, TERMS, & CONDITIONS S% INCREASE SAME PRICE, TERMS, & CONDITIONS