sr-062811-3lCity Council Meeting: June 28, 2011
Agenda Item: 3~
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Purchase of Rebuilt Main and Side Broom Segments for Mobile Sweepers
Recommended Action
Staff recommends that the City Council award Bid #3030 to United Rotary Brush
Corporation, aKansas-based company, for the purchase and delivery of rebuilt main
and side broom segments for mobile sweepers for athree-year term, for a total amount
of $150,000.
Executive Summary
Staff recommends award of bid to United Rotary Brush Corporation for the purchase
and delivery of rebuilt main and side broom segments for mobile sweepers at specified
unit prices plus applicable sales tax. The replacement of mobile sweeper broom
segments is necessary as a normal part of wear and tear throughout the useful life of a
mobile sweeper. The total expenditure for the three-year term is $1.50,000.
Discussion
Mobile sweepers are used on a daily basis to clean debris from curbs and gutters in the
City of Santa Monica. As a result of being used in daily operations, the broom
segments on the mobile sweepers deteriorate and eventually are no longer effective.
The Fleet Management division maintains and furnishes replacement sweeper broom
segments as part of the City's Fleet Maintenance operation and replaces the broom
segment once it has reached the end of its useful Iifecycle.
Vendor Selection
In April 2011, the City published Notices Inviting Bids to furnish and deliver rebuilt main
and side broom segments for mobile sweepers as required by the Fleet Management
division in accordance with City specifications. The bid was posted on the City's on-line
1
bidding site and notices were advertised in the Santa Monica Daily Press in accordance
with City Charter and Municipal Code provisions. Three bids were received and publicly
opened on April 26, 2011 per Attachment A.
Bids were evaluated based on the ability to meet specifications, competitive pricing, and
quality of the equipment. West Coast Equipment, Inc.'s bid did not include pricing on all
of the items as specified in the bid and provided pricing on disposable broom segments
instead of the specified segments. The bid submitted by United Rotary Brush
Corporation was complete and met all specifications. Based on these criteria, United
Rotary Brush Corporation is recommended as the best bidder.
Financial Impacts & Budget Actions
The amount of the purchase order to be awarded to United Rotary Brush Corporation
for the three year term is $150,000. Funds are included in 54559.522920 in the
proposed FY 2011-13 budget submitted to Council for review and approval. Funding for
subsequent years will be requested in each biennial budget cycle for Council approval.
Prepared by: Kimberlie Nimori, Acting Purchasing Agent
Approved:
Forwarded to Council:
4
~~ ~~~ ~
Carol Swindell Rod Gould
Director of Finance City Manager
Attachments: Attachment A -Pricing
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ATTACHMENT A
BID #: 3030
BID CLOSE DATE: 04/26/11
West Coast Equipment, Ina 'I HaakerEquipment Company United RotaryBrush Corp
Glendale, AZ La Verne, CA Lenexa, KS
PR ICING:
(
1 PERIOD 1 (07/01/11-06/30/12(
- __
-_. ___ _-
_ _ _..
__..
__.
_.
ANN. ALTERNATE ALTERNATE ANN.
; DESCRIPTION EST. QTY PRODUCT _. UNIT PRICE E%TENDED PRICE PRODUCT EST. qTV UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE
ELGIN EAGLE CABLE WRAP ELGIN OEM DlsaosgBLE
MAIN BROOM MATERIAL KIT 30 TUBE srvLE MAIN 30
_. __ _____ _
___- - _
._
~~~ _ _ $ 20000 $ 6,000.00 BROOM PART k7S732o2 $ 38500 $ _. .11,550.00 $ 201.54 $ 6,046.20
- --
~ ELGIN OEM TUBE STYLE
1 ----
ELGIN EAGLE CABLE WRAP 30 $ 115.OOj$ 3
450
00 REUSABLE BaaoM CORE 1 $ 405
63
MAIN BROOM RECONDITIONING ,
. TEACH NEEDED PEa . $ 149.89
_... __._.. - ___.. ______ _.______
----
_._-
_ _ _.
_. MACHINE I $ 4D5.63
496.7D
$ 4
NEW MODECEDD SIDE BROOM ~ __ - _. ,
_.
MODEL #6O0 DISPO918LE TO 4SEGMENT SET, I
MATERIAL KIT
221 INCW DE BOTH $ 92,00 $ 20,332.00 DISPOSABLE 221 i
$ 125.00
$
53.58
MATEreIAL rcIr AND T
ICBLOCK, WIRE I
-- --
__... _ RECONDITIDNING __.___ ____ ~~
O
I ~ $ 27,625.00
11
841
18
MODEL#600 -
__ _ __
,
.
RECONDITIONING 221 SEE ABOVE
~_ _. __- __. __. _ - __. _. __.___- ______ _.__- __. ___- __ _ __ _ $. 45.16 $ 9,9.8.0_.36
TOTAL
$
29
781
00
$
39,580.63
____. ____.
__. _. __.. - ____- _
___
____ ,
. $ 32,369.44
DELIVER ITEM WITHIN ONE WEEK AFTER ORDER IS PLACED CAN COMPLY
_ CAN COM PLV CAN COMPLY
UNT OFF OF MANF. LIST PRICE ON I TEMS NOT LISTED _
ABOVEO 2000% TO 3000% 0.00% TO 500% n/a TO n/a
INCLUDED INCLUDED INCLUDED
ADDITIONAL INFORMATION: SEE BELOW
RE NEWAL OPTIONS: _. ____ _ __ _. ___ __.__ __. _._ _._ __.. _.___
PERIOD2(07/01/12-06/30/13: 2%INCREASE 4%INCREA6E 5%-15%INCREASE
PERIOD3(07/01/13-06/30/14): 2%INCREASE 4%INCREASE 5%-16%INCREASE