sr-062811-3kCity Council Meeting: June 28, 2011
Agenda Item: .3 K
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Purchase of Water Treatment Chemicals
Recommended Action
Staff recommends that the City Council award the following bids to JCI Jones Chemical
Inc., aFlorida-based company:
1. Bid #3050 for the purchase and delivery of Sodium Bisulfite for athree-year
period, for a total amount of $344,000.
2. Bid #3051 for the purchase and delivery of Sodium Hydroxide for athree-year
term, for a total amount of $217,000.
3. Bid #3054 for the purchase and delivery of Sodium Hypochlorite for athree-year
term, for a total amount of $350,000.
Executive Summary
Staff recommends award of bid to JCI Jones Chemical Inc., for the purchase and
delivery of Sodium Bisulfite, Sodium Hydroxide and Sodium Hypochlorite used by the
Water Treatment Plant for- disinfection, softening, removal of iron, manganese,
contaminates and fluoridation of the City's water supply at specified unit prices plus
applicable tax. The total expenditure for the three-year term is $911,000.
Discussion
Water treatment chemicals are needed at the City's Charnock and Arcadia Treatment
facilities to remove contaminates from the groundwater and for the disinfection,
softening and fluoridation of the City's domestic water supply on an ongoing basis.
Sodium Bisulfite is used to dechlorinate water to be processed at various points during
treatment. Sodium hydroxide is used to increase the pH and alkalinity of the softened,
treated water and reduce corrosivity. Sodium Hypochlorite is used to aid in the removal
of iron and manganese and to disinfect the water.
1
Vendor Selection
In May 2011, the City published Notices Inviting Bids to provide Sodium Bisulfite,
Sodium Hydroxide and Sodium Hypochlorite as required by the Water Treatment Plant
in accordance with City specifications. The bids were posted on the City's on-line
bidding site and notices advertised in the Santa Monica Dailv Press in accordance with
City Charter and Municipal Code provisions. Bids were received and publicly opened
on May 26, 2011 per Attachment A. Bids were evaluated based on price and
compliancy with City specifications. Based on these criteria, JCI Jones Chemical, Inc.
is recommended as the best bidder.
Financial Impacts & Budget Actions
The purchase orders to be awarded to JCI Jones Chemical, Inc, for the three-year term
total $911,000. Funds are included in the FY 2011-13 proposed budget submitted for
review and approval in accounts 05672.544011 and 05673.544011. Funding for
subsequent years will be requested in each biennial budget cycle for Council approval.
Prepared by: Kellee Mac Donald, Senior Buyer
Approved:
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Carol Swindell
Director of Finance
Forwarded to Council:
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Rod Gould
City Manager
Attachments: Attachment A -Pricing
2
ATTACHMENT A
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RIO TITLE: PROVIDE SODIUM BISUffgTE ASREQUIREO BV THE WATER TREATMENT PIgNT
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ICING:
3TORgGE
ESTIMATED i CgPACIN PER
CON[ENTflgTION ANNUAL USAGE NUMBER OF TgNR DEIIVERY
CHEMICAL (%SOLUTION( (GALLON;) TANKS (GALLONS/TANN~ MODE
CHARNGCR SITE
113I3 WESTMINSTER PRICE PE0. PRICE PFR
GAILON GflANO TOTAL GRAND TOTAL PRICE PER GpLWN GRAND TOTAL
LOS ANGELES, CA 90066
GALLON
NaHS03 (SODIUM $ 15J $ ]0,650A0 $ 116 $ S6,T00.00 $ 1.596 $ J1,820.00
RI3U61TE) >3R 43000 1 5800 TANK TRUCK $ $ $
DELIVFRV FEE PEfl DELIVERY DELIVERY FEE PFR DEIIVERY DELIVERY FEE PER DELIVERY
gPCg01A SITE
12285 RUNDY Dft PRICE PER pRICE PER
. GALON GRAND TOTAL GRAND TDTgL PRICE PF0. GgllON GRAND TOTAL
LOS ANGELES, CA 90@5 _
GAILON
NaNS03 (SDDIpM $ 15J $ 4],100.Op $ 1.26 $ S6,J00.00 $ 1.596 $ ]1,820.00
BISULFITE( >3B 30000 1 5800 TANK TRUCK $ $ $
DELIVFflY FFF PER DEOVEflT DELIVERY FEE PEfl DELIVERY DENVEflY FEE PER DELIVERY
GPANO TOTAL: $ 11],]50.00 $ 113,400.00 $ 143
640.00
PROPOSED MgNVFACTUREft: VAflIOUS ICIIONES CHEMICALS, INC. ,
OCS
PAYMENT TfRM3: NFi 30 1Y JO NfT 30 NfT 30
flENEWAL OP DNS:
YEpR1 ---- 1NTE RESTED IN7tENEWM6 FOR YPi$&~~BDT-
NO 1D%INCREASE WOVLD LIKE TO pE VI51i PRI CING Ai METIME OF
RENEWAL iO CON SIDER CV RRENT MKi
YEAR 3: NO 30%INCREASE CoN OITIO NS pi TR AT TIME&MAKE SV RE PRI CIrvG
BID p: F3051
BID [LOSE GATE: 5/36/3013
BID TITLE: PBOVIOE SODIUM HYDRO%IDE AS HfOUIgED BY THE WATEO TREATMENT PLANT
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PRICING:
CHEMICAL [DNCENiRATION ESTIMATED NUMBFfl OF STORAGE DELIVEgY
ARCADIA SITE PgICE PER GRAND TOTAL PRICE PER GRAND TOTAL PRICE PER GRAND TOTAL PgICE PEfl GRAND TOTAL
N
OH
30DIOU $ 3.98 $ $ LJO $ $ 20J $ $ 109J $
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(
M
HYDRO%IDE) 50 35000 2 6J00 TANK TRUCK
INCLUDED $
$
$
- DELIVERY FEF PFR OEpVERY DENVEflY FEE PER DEpVERV DELIVERY FEF PER OENVERY DELIVERY FEE PER DELIVERY
PROPOSED MANUFACFURE R: MITSUBISHI-MICHLOR-AIKANI CANENAS
UNIVAfl USA
PAYMENT TERMS: NEF 30 DAYS 2%ZO NET 30 NET 30 NEi 3D DAYS
_
_
RENEW AL OPTIO N3: - _
- -_
-- _.
YEAfl2 _ NO 10%INCREASE NO
YEAR 3: NO SO%INCREASE NO
BIB p: F3054 BID CIOSE DgTE: S/26/d031
BID TITLE PROVIDE NSF CEBTIFlED SODIUM HVPOCHLOgDE AS gEQUIRED BV THE WATER TREATMENT PLANT.
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PR C NG:
CHEMICAL CONCENTRATON ESTIMATED NUMBER OF STORAGE OEL
IV
ER
Y
CHARNO[K SRE _
_
_ PRICE PER GALLON GflANO TOTAL PRICE PER GALLON GRAND TOTAL PgICE PER GALLON GRAND TOTAL PgICE PER GALLON GRANp TOTAL
$ 0.639 $ $ O.8J91 $ $ 1.05 $ $ 0.582] $
SODUM HYPOCHLORUE li.i 95D00 3 5300 TANK TflUCK
$ 0.639 $ $ _ $
pELIVERY FEF PER pEIIVERV DELIVERY FEE PER DELIVFRV pELIVERY FEE PF0. DELIVERY DELIVERY FFE PEq DEIIVERY
AR[gDIA SITE PRICE PER GALLON GRAND TOTAL PgICE PER GALLON GRAND TOipL PRICE PER GALLON GRAND TOTAL Pgl[E PER GALLON GRAND TOigI
SODIUM HYPOCHIORITE - $ 0.639 $ - $ O.W91 $ $ 1.05 $ $ O.SB3] $
12.5 65000 2 5800 TANKTRUCK MIN 4,000-Sp00 GAL;PEA pELIVERY $ $ $ _
_ DELIVERY FEE PE0.0ELIVERY DELIVERY FEE PER OENVEgY pELIVERY FE
E PEq pELIVERY DELIVEgV FEE PER DELIVFRV
GRANp TOTAL: $ $ _
$
PROPOSED MANUFACTURER: $
OLIN BCS VARIOUS ICI IONEF CHEMICALS, INC.
PAYMENT IERMY.
ryET 30 NET 30 pgY5 NEi 30 2%20 NFT 30 ppY5
RENEWAL OPTION;:
YEAR 2
'
YEAR 3: 0-1G%INCREASF UPON MUTVgL _ NO SO%INCREASE
0-1GM INCREASE-VPON MUTUAL NO 1D%INCREASE