sr-062811-3dCity Council Meeting: June 28, 2011
Agenda Item: 3~
To: Mayor and City Council
From: Stephanie Negriff, Director of Transit Services
Subject: Towing Services for Transit Buses
Recommended Action
Staff recommends that the City Council award Bid No. 3039 to Tom John Towing, a
California-based company, to provide towing services for athree-year term, for a total
amount of $200,000.
Executive Summary
Staff recommends award of Bid No. 3039 to Tom John Towing, to provide vehicle
towing services for transit coaches and fire apparatus at specified unit prices plus
applicable sales tax. The total expenditure for the three-year term is $200,000.
Discussion
Transit buses and fire apparatus incorporate heavy duty components and sensitive
equipment. When components such as engines, transmissions, differentials and fuel
systems fail, a tow service is used to safely and carefully transport the vehicle. The tow
service includes proper clean-up and disposal of fluids spilled by the vehicle being
towed and applicable transport permits.
Vendor Selection
In April 2011, the City published Notices Inviting Bids to provide towing services as
required by the Big Blue Bus in accordance with City specifications. The bid was posted
on the City's on-line bidding site, and notices were advertised in the Santa Monica Daily
Press in accordance with City Charter and Municipal Code provisions. 265 potential
bidders were notified and 10 vendors downloaded the bid packet. There was one bidder
who appears qualified based on ability to meet the minimum qualifications. Tom John
1
Towing is a reputable company and owns the most up-to-date equipment available in
the towing industry.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Tom John Towing for the three-year term
is $200,000. Funds in the amounts of $66,667 for FY 2011-12 and $66,667 for FY
2012-13 have been included in the FY 2011-13 budgets, at account 41651.555011,
Outside Repairs -Buses. Future funding in the amount of $66,667 will be requested in
the FY 2013-14 budget, and will be contingent upon Council approval. All funds used
for this purchase come from funding sources specifically dedicated for transit uses.
Prepared by: Ralph Merced, Transit Maintenance Manager
Approved:
1 ~~--~~"
Sfe~hanie Negriff ~ ~%
Direc,~or of Transit Services
Forwarded to Council:
Rod Gould
City Manager
Attachments: Attachment A -Pricing
2
ATTACHMENT A
BID #: 3039 BID CLOSE DATE: 5/10/2011
BID TITLE: TOWING SERVICES FOR TRANSIT BUSES
Tom John Towing
SumValiey, CA'
P RICING:
BUS TOWING RATE WITHIN 10 MILES:
$ 125.50
PORTAL
BUS TOWING RATE WITHIN 25 MILES:
$ 125.50
PORTAL
BUS TOWING RATE WITHIN 7S MILES:
$ 125.50
PORTAL
FIRE APPARTUS RATE WITHIN 10 MILES:
$ 125.50
PORTAL
FIRE APPARTUS RATE WITHIN 25 MILES:
$ 125.50
PORTAL
FIRE APPARTUS RATE WITHIN 7S MILES:
$ 125.50
PORTAL
PAYMENT TERMS: 30 - 40 DAYS
__ -
RENEWAL OPTIONS:
-
YEAR 2: 10% INCREASE
YEAR 3: