sr-061411-3aaCity Council Meeting: June 14, 2011
Agenda Item: J"' ~~
To: Mayor and City Council
From: Dean Kubani, Office of Sustainability and the Environment
Subject: Building and Structure Pest Control Services
Recommended Action
Staff recommends that the City Council award Bid #3041 to Innovative Pest
Management, aCalifornia-based company, to provide building and structure pest
control services for athree-year term, for a total amount of $300,000.
Executive Summary
In 1996 an integrated pest management (IPM) program was developed and
implemented for City facilities. Where conventional pest control techniques rely heavily
on chemical pesticides, IPM provides a broad set of tools, such as monitoring,
preventative measures that reduce access to food, water and harborage and non-
chemical controls, with which to effectively manage pest populations. These pest control
methods are not only very effective, but also contribute to a safer community and
healthier environment due to a reduced dependence on harmful pesticides. The City's
pest control operator performs the majority of pest control for City buildings and
structures. The total expenditure City-wide for the three-year term is not to exceed
$300,000.
Discussion
The City of Santa Monica requires the services of a licensed pest control operator to
provide control of ants, rodents, flies, cockroaches and other pests associated with
buildings and structures as required by various divisions. The City began
implementation of an integrated pest management (IPM) program in 1996 to achieve
the goals of its toxics-use-reduction program and reduce the threat of pesticide
exposure to humans and the environment. The IPM program has been successful in
providing long term control of structural pests while reducing pest control costs.
Selection of a pest control operator with expertise in integrated pest management is
critical to the continued success of the City's IPM program. In previous years the City
1
has selected pest management contractors using an informal bid process because the
annual cost of pest control services has not exceeded the threshold for City Council
approval. This year staff conducted a formal bid process for these services because the
total cost of the services over the three year term of the contract was expected to
exceed the threshold for Council approval.
Contractor/Consultant Selection
On April 15, 2011, the City published Notices Inviting Bids to provide pest control
services as required by City divisions in accordance with City specifications. The bid
was posted on the City's on-line bidding site, Planet Bids, and notices were advertised
in the Santa Monica Daily Press in accordance with City Charter and Municipal Code
provisions. Nine bids were received and publicly opened on April 29, 2011, per
attachment A. Based upon their qualifications, experience with implementing integrated
pest management principles, and cost-effectiveness of their proposal, staff recommends
award of the bid to Innovative Pest Management. Although Innovative Pest
Management was not the lowest bidder based on estimated monthly costs, their direct
experience in effectively managing pests without toxic pesticides and previous
experience controlling pests in City facilities makes them the best bidder.
2
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Innovative Pest Management for the
three-year term is $300,000. Budget authority for this purchase will be requested by
various departments as part of their budgets submitted to Council for review and
approval.
Prepared by: Karl Bruskotter, Environmental Programs Analyst
Approved:
Dean Kubani
Director- Office of Sustainability and the
Environment
Forwarded to Council:
`~-~, ~.
Rod Gould
City Manager
Attachments: Attachment A -Pricing
3
ATTACHMENT A
PAGE 1 OF ]
BID%: 3041 BIO CLOSF DNR: 4/]9/20]]
BID TIi1F: PgOVIDE PEST CO NigOL PS PEDUIPED BY VPfl I0U5 OIV ISIO NS