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City of
Santa Monica
City Council Report
City Council Meeting: June 14, 2011
Agenda Item: 3" Q
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Purchase of Plexiglas Window Guards
Recommended Action
Staff recommends that the City Council award Bid #3037 to Transit Products &
Services, aCalifornia-based company, for the .purchase and delivery of plexiglas
window guards for athree-year term, for a total amount of $250,000.
Executive Summary
Staff recommends award of bid to Transit Products & Services for the purchase and
delivery of plexiglas window guards protecting glass windows from graffiti at specified
unit prices plus applicable sales tax. The total expenditure for the three-year term is
$250,000.
Discussion
In an effort to avoid the cost of replacing expensive window glass that was damaged by
unsightly and sometimes graphic graffiti, the window glass on the City's transit buses
are equipped with an inexpensive window liner that is easily replaced. The liners are
made of a durable polycarbonate material that will not fade or crack. The purchase of
the replacement window liners enables the Big Blue Bus to remove unsightly graffiti on
a daily basis and provide a clean, comfortable environment to transit passengers that
rely on transit services.
Vendor Selection
In April 2011, the City published Notices Inviting Bids to provide. plexiglas window
guards as required by the Big Blue Bus in accordance with City specifications. The bid
was posted on the City's on-line bidding site, and notices were advertised in the Santa
Monica Daily Press in accordance with City Charter and Municipal Code provisions.
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Three bids were received and publicly opened on April 21, 2011 per Attachment A.
Bids were evaluated based on transit references, transit experience and
responsiveness. Based on these criteria, Transit Products & Services is recommended
as the best bidder.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Transit Products & Services, for the three-
year term is $250,000. Funds are included in the FY 2011-13 proposed budget
submitted for review and approval. Funding for subsequent years will be requested in
each biannual budget cycle for Council approval.
Prepared by: Kellee Mac Donald, Senior Buyer.
Approved:
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Carol Swindell
Director of Finance
Forwarded to Council:
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Rod Gould
City Manager
Attachments: Attachment A -Pricing
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Attachment A
BID#: 3037 BID CLOSE DATE: 4/21/2011
BID TITLE: FURNISH & DELIVER PLEXIGLASS WINDOW GUARDS FOR NEW FLYER & MCI
CLASSIC BUSES AS REQUIRED BV THE 816 BLUE BUS.
iGraRiti Guards :Transit Prdduds&Services T.Mr. Window '
Covina, CA .Banning, CA Lake Elsinore, CA
PRICING:
ESTIMATED UNIT EXTENDED UNIT . EXTENDED UNIT EXTENDED
PART#: SIZE DESCRIPTION ANNUAL USAGE COST COST COST COST COST COST
1. 4346.GH: 491/2x20 WINDOW GURARD,
SIDE BOTTOM 4000 $ 39.50 $ 158,000.00 $ 20.73 $ 82,920.00 $ 14.00 $ 56,000.00
2. 63484614344.GH: 471/2x20 WINDOW GUARD,
SIDE TOP 2000 $ 32.60 $ 65,200.00 $ 11.10 $ 22,200.00 $ 14.00 $ 28,000.00
3. 4340.GH: 481/4x26 WINDOW GUARD,
SIDE REAR L 1200 $ 51.00 $ 61,200.00 $ 10.00 $ 12,000.00 $ 16.00 . $ 19,200.00
4. 17221:93/4x191/4 WINDOW GUARD,
TRANSOM SIDE 600 $ 23.40 $ 14,040.00 $ 12.00 $ 7,200.00 $ 9.00 $ 5,400.00
5. 4150GH:40x 733/4 WINDOW GUARD,
SIDE WINDOW L 500 $ 115.40 $ 57,700.00 $ 6.00 $ 3,000.00 $ 32.00 $ 16,000.00
6. TG-45561:93/4x191/4 WINDOW GURARD,
REAR DOOR 300 $ 10.10 $ 3,030.00 $ 2.50 $ 750.00 $ 2.00 $ 600.00
7. 4762GH: 34x 17 WINDOW GUARD, ~
' EXIT DOOR UP 250 $ 21.55 $ 5,387.50 $ 12.41 $ 3,112.50 $ 5.00 $ 1,250.00
8. 4766.GH: 281/2 x81/2 WINDOW GUARD,
( SIDE BOTTOM 200 $ 11.25 $ 2,250.00 $ 3.50 $ 700.00 $ 2.00 $ 400.00
9. 439966:48x73/4 WINDOW GUARD,
LOWER 200 $ 14.20 $ 2,840.00 $ .4.50 $ -900.00 $ 3.00 $ 600.00
10. 414766: 19311/2 WINDOW GUARD,
SIDE UPPER 200 $ 51.00 $ 10,200.00 $ 27.00 $ 5,400.00 $ 17.00 $ 3,400.00-
11. 4766GH:281/2x191/2 WINDOW GUARD,
EXIT DOOR 300 $ 20.35 $ 6,105.00 $ 9.50 $ 2,850.00 $ 5.00 $ 1,500.00
12. TC-17251:73/4311/2 ( WINDOW GUARD
-10 $ 14.20 $ 142.00 $ 5.95 $ 59.50 $ 2.98 29.75
$ _
13. 476466:83/4x72 WINDOW GUARD, _
' #1 3 5 RO 10 $ 21.50 $ 215.00 $ 29.95 $ 299.50 $ 5.00 5 50.00
14. 407466: 393/4x 193/4 WINDOW GUARD,
#2 4 ROADS( SO $ 28.00 $ 280.00 $ 60.55 $ 605.50 $ 7.00 $ 70.00
15. 408160:293/4413/4 WINDOW GUARD, i
BOTTOM DEST. 10 $ 39.50 $ 395.00 $ 31.35 $ 313.50 $ 11.00 $ 110.00
16. 408166:29 3/4 x 41 3/4 I W INDO W GUARD,
SIDE PPER L 100 $ 39.50 $ 3,950.00 $ 22.35 $ 2,235.00 $ 11.00 $ 1,100.00
17. 311/4x483/4 WINDOW GUARD, '
LOWER 200 $ 51.00 $ 10,200.00 $ 15.00 ~ $ 3,000.00 $ 14.00 $ 2,800.00
SUBTOTAL: $ 401,134.50 $ 147,545.50 $ 136,509.75
SALES TAX )10.26%): $ 41,116.29 $ 15,123.41 $ 13,992.25
GRAND TOTAL: $ 442,250.79 $ 162,668.91 $ 150,502.00
% DISCOUNT OFF MANUFACTURER'S LIST PRICE ON ITEMS NOT LISTED: 1% TO ALL NOT LISTED 60% to 60% 0%
PAYMENT TERMS: NET 30 NET 30 NET 30
RE NEWAL OPTIONS:
SAME PRICE, TERMS, & SAME PRICE, TERMS, & SAME PRICE, TERMS, &
YEAR 2:
CONDITIONS CONDITIONS CONDITIONS
SAME PRICE, TERMS,& SAME PRICE, TERM6,&
YEAR 3: 10%INCREASE
CONDITIONS CONDITIONS