sr-061411-3k (2)City Council Meeting: June 14, 2011
Agenda Item: .3'r k-
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Pay-On-Foot Machines Installations and Transit Passes Integration
Project for City Parking Facilities
Recommended Action
Staff recommends that City Council authorize an increase to purchase order number
18310-OF with Sentry Control System Inc., aCalifornia-based company, by $50,000 for
a new amount of $1,230,000 for additional work related to installation of pay-on-foot
parking machines in the Civic Lot and Downtown parking structures.,
Executive Summary
The 2009 Walker Parking Study identified a series of improvements to downtown
parking operations to increase both the efficiency and effectiveness of the program
including the installation of automated payment equipment. The installation of
automated payment equipment in structures 7 and 8 resulted in reduced exit wait times,
additional revenue controls, and a more positive customer experience. The initial
purchase of additional automated payment equipment at a cost of $1,180,000 was
approved by Council on November 9. 2010. An additional $50,000 is necessary for
additional conduit work, shelters in the Civic Lot and to ensure full integration with the
Big Blue Bus transit passes authorized as part of the Downtown Interim Parking
Program.
Background
Currently, the City operates 12 off-street parking facilities in the downtown and Civic
Center area. Since 2000, the City has purchased a Ski Data payment system for
parking structures and the Civic Center lot. The use of the parking revenue and access
control systems provides Parking Operations staff the ability to consolidate reporting
and revenue control functions and implement related operations recommendations
found in the 2009 .Walker Parking Study. On November 9. 2010, Council approved the
purchase of equipment to automate parking operations in the downtown and Civic
Center. On March 8, 2011, Council directed staff to develop a combined monthly
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parking pass and monthly Big Blue Bus (BBB) Pass as part of the Downtown Interim
Parking Plan.
Discussion
The downtown parking structures and Civic Center parking locations are currently
equipped with Ski Data parking equipment being converted to Ski Data parking
equipment that will allow for the automated operation of these parking facilities. Through
the installation of the payment machines for Parking Structures 7&8, staff has
discovered that although the machines are water resistant, it reduces down-time and
machine maintenance to have them covered. In identifying payment machine locations,
it was determined that a cover should be built to shield a payment machine located in
the center of the lot in order to reduce down-time from water intrusion during heavy rain.
Additionally, the development of an integrated parking and transit pass card required
additional programming and equipment to ensure the full integration necessary for the
Downtown Interim Parking Program. Staff has used existing contract authority to
expedite completion of the integration and needs to increase the Purchase Order to
complete the full project.
Vendor Selection
The Ski Data system was selected as part of a competitive process in 2000. Sentry
Control Inc. is the exclusive Ski Data parking access and revenue control equipment
authorized distributor in West Coast. Ski Data System is a proprietary parking revenue
and access control system. The City currently has Ski Data systems and pay-on-foot
machines in 12 locations and only Ski Data parking control equipment are compatible
with existing equipment components. The system will also increase the efficiency of the
operations and maintenance of the equipment; parking operation staff will be able to
program and operate the machines remotely for all off-street parking facilities in a
centralized control office. This will ensure the public has a consistent parking
experience and allows the City to produce consolidated parking reports. Compatibility of
these new equipment components with existing inventory is of paramount consideration.
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Financial Impacts & Budget Actions
Sentry Control System's purchase order will be increased by $50,000 for a new total of
$1,230,000. Funds for the additional $50,000 are available in account
0774057.589000.
Prepared by: Frank Ching, Parking Coordinator
Approved: Forwarded to Council:
Caroh
Director of Finance
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Rod Gould
City Manager
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