sr-061411-3eCity Council Meeting: June 14, 2011
Agenda Item: ~ "' ~
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Temporary Trailer Lease Extension for the Big Blue Bus Administrative
Building Construction Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a (ease extension with Design Space Modular, aCalifornia-based company, to
house Big Blue Bus staff on-site in temporary trailers during the administration building
construction for an additional amount of $56,800 (includes a 10% contingency). This
will result in a new contract amount of $309,800.
Executive Summary
On August 10, 2010, Council approved a contract with Design Space Modular in the
amount of $253,000 to lease temporary trailers to house Big Blue Bus staff while tenant
improvements were being made to the administration building. During construction,
unforeseen project conditions were discovered, which added additional scope of work to
the project and resulted in a four-month delay to the construction schedule. This
requires the temporary trailers (ease to be extended with an additional cost of $56,800,
for a total contract amount of $309,800.
Discussion
On August 10.2010, Council approved a construction contract with Thomco
Construction, Inc., to perform tenant improvements in the Big Blue Bus administration
building. Council also approved a contract in the amount of $253,000 with Design
Space Modular to lease temporary trailers to house Big Blue Bus staff during
construction.
The Big Blue Bus administration building construction began on December 20, 2010.
Upon interior demolition, unforeseen conditions were discovered, delaying the
completion of the project. These existing conditions include:
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• large holes were cut into the existing building steel beams and the holes need to
be repaired;
• Restroom plumbing piping was in very poor condition and drain lines did not
properly slope to the drains; and
• Existing fire rated walls needed to be reconstructed and much of the existing wall
framing needed to be brought up to current building and fire codes.
In order to address these unforeseen conditions, drawings and details were prepared
and re-submitted for plan check. Once the plan check process is complete, the repairs
can be made and inspected. Staff anticipates that the construction completion will be
delayed by approximately four months to finalize the design, plan check, and implement
the corrections. Therefore, Big Blue Bus staff will need to be housed in temporary
trailers for four additional months. Construction is scheduled to be completed fall 2011.
Financial Impacts & Budget Actions
The lease extension amount to be awarded to Design Space Modular is $56,800, for a
total lease contract of $309,800. Funds are included in the FY2010-11 budget in
account 0410104.589100, Campus Expansion.
Prepared by: Karen Domerchie, Project Manager
Approved:
Martin Pastucha
Director of Public Works
Forwarded to Council:
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Rod Gould
City Manager
2
Reference Amended
Contract No. 9260 (CCS)