sr-061411-3aCity Council Meeting: June 14, 2011
Agenda Item: 3- ~'
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Contract for Roof Replacement at Big Blue Bus Administration Building
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with Eberhard, a
.California-based firm, in an amount not to exceed $156,262 (includes a 10%
contingency) to replace the roof at the Big Blue Bus administration building.
2. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority:
Executive Summary
Various improvements are currently being made to the Big Blue Bus administration
building located at 1660 7th Street, which included planned repairs to the existing roof.
However, the existing roof has been found to be in such poor condition that repair's will
be inadequate and replacement is necessary. Eberhard is recommended to replace the
roof at a cost not to exceed $156,262.
Discussion
On August 10. 2010, Council approved a contract with Thomco Construction, Inc. to
perform tenant improvements to the Big Blue Bus administration building including
repairs and patching to the existing roof. Due to the poor condition of the roof,. it was
determined it should be replaced
The existing gravel-ballasted, built-up roofing system will be replaced with asingle-ply
polyvinyl chloride (PVC) membrane roofing system. This system was selected due to
its durability, high tensile strength, and long-term sustainability.
In April 2011, the City solicited bids for a roofing contractor and received four bids:
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Bidder Base Bid
Eberhard $142,056
Huffman Roof Company/GAF EvarGuard $148,175
Vance & Associates Roofing, Inc. $158,185
Huffman Roof Company/TREMCO TPA $198,578
All bids were evaluated on qualifications, experience, and pricing: Staff recommends
Eberhard as the best roofing contractor based on the quality of their services,
experience with similar projects and competitive pricing. Eberhard recently completed
roofing projects for Universal Studios, Paramount Studios, and the Los Angeles
International Airport. References were contacted and respondents reported that
Eberhard performed well on their projects. The California State Contractors License
Board verified that Eberhard's license is current and in good standing.
Financial Impacts. & Budget Actions
The contract to be awarded to Eberhard for roof replacement at the Big Blue Bus
administration building is $156,262 (includes a 10% contingency). Funds are included
in the FY2010-11 budget in account 0410104.589100, Campus Expansion. The
original cost to repair the roof will be credited back to the project account.
Prepared by: Karen Domerchie, Project Manager
Approved:
Forwarded to Council:
w ~/-~ ``
Martin Pastucha Rod Gould
Director of Public Works City Manager
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Reference Contract No.
9377 (CCS)