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Santa Monica
City Council Meeting: May 10, 2011
Agenda Item: 3-D
To: Mayor and City Council
From: Donna Peter, Director of Human Resources
Subject: Modification to a Professional Services Agreement with KL Executive
Search, LLC
Recommended Action
Staff recommends that City Council authorize the City Manager to negotiate and
execute a first modification to a professional services agreement with KL Executive
Search, LLC aMaryland-based firm, in the amount of $35,800 to provide executive
recruitment services in the nationwide search for a new Director of Transit Services for
the Big Blue Bus Department, for a new contract total of $75,000.
Executive Summary
The City currently has a contract with KL Executive Search, LLC to provide executive
recruitment services for the position of Chief Operations Officer at the Big Blue Bus
Department. Staff recommends that KL Executive Search, LLC also conduct the
recruitment for the Director of Transit Services at a cost of $35,800 and to provide
additional executive management recruitment services through the remainder of this
current fiscal year (FY10-11) and for FY 2011-12 for a total amount not to exceed
$75,000.
Discussion
The Human Resources Department contracts with executive search firms to assist with
the recruitment of high-level management vacancies. Hiring such firms provides for
industry specific professionals to conduct recruitments that are of a complex and/or
difficult to fill nature. The positions of Chief Operations Officer and Director of Transit
Services fall into these categories due to the intricate facets of the transit industry.
The initial contract with KL Executive Search, LLC for the position of Chief Operations
Officer at the Big Blue Bus Department was for a total amount not to exceed $39,000.
The proposed modification to the agreement with KL Executive Search, LLC, for the
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recruitment for the Director of Transit Services, is for an amount not to exceed $35,800.
The $75,000 total amount is now presented to Council for authorization.
Contractor/Consultant Selection
In October 2010, staff solicited informal proposals from three executive search firms
specializing in the transit industry for recruitment services for the position of Chief
Operations Officer. KL Executive Search, LLC was chosen based on availability,
experience, expertise and cost. During the initial solicitation process the City was not
aware of the need to provide recruitment services for the position of Director of Transit
Services. Additional services are now required for this recruitment. Based upon the
experience KL Executive Search, LLC has had with the City during the recruitment
process for the Chief Operations Officer, in addition to the discount offered for a second
recruitment; it is proposed that KL Executive Search, LLC also provide recruitment
services for the position of Director of Transit Services.
KL Executive Search's strength is in their experience and knowledge of the transit
industry. The firm is made up of former transit executives who have had successful
careers in the transit industry. KL Executive Search, LLC possesses a wealth of
knowledge of the industry, maintains a vast network of contacts, and has access to
industry databases and organizations.
Financial Impacts & Budget Actions
The modification to the contract amount to be awarded to K~ Executive Search, LLC will
not exceed $35,800, for a total amount of $75,000.
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Funds are included in the FY 2010-2011 budget at account number 41640.577064.
Budget authority for subsequent years will be requested in each biennial budget cycle
for Council approval.
Prepared by: Donna Peter, Director of Human Resources
Approved:
Donna Peter
Director of Human Resources
Forwarded to Council:
--~~. s~
Rod Gould
City Manager
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Reference Contract No.
9367 (CCS).