sr-042611-3dCity Council Meeting: April 26, 2011
Agenda Item: ~~
To: Mayor and City Council
From: Martin Pastucha, Director of Public Works
Subject: Construction Contract for the Water Main Replacement Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with MNR
Construction, Inc., aCalifornia-based company, in an amount not to exceed
$2,429,735 (includes a 10% contingency) for the Water Main Replacement
Project.
2. Authorize the City Manager to negotiate and execute a contract with Black and
Veatch, aMissouri-based company, in an amount not to exceed $242,645
(includes a 10% contingency) for the construction management of the Water
Main Replacement Project.
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
Each year the City Council appropriates funds to replace water mains at various
locations throughout the City. Water mains identified for replacement or upgrades are
based on factors such as age, condition, and capacity demands. MNR Construction,
Inc. is recommended for the construction of this project in the amount of $2,429,735
(including 10% contingency). Black and Veatch is recommended to provide
construction management and inspection services in the amount of $242,645 (including
10% contingency).
Discussion
City staff identifies water mains to be replaced on factors including age, condition, and
capacity demands. Approximately 11,700 lineal feet of existing ductile iron water mains
will. be replaced with larger diameter ductile iron water pipes. The proposed
improvements will insure continuous and reliable water supply.
1
Contractor Selection
On February 8 and 12, 2011, the City published a Notice Inviting Bids in the Santa
Monica Daily Press and on the City's website. Sixty-five prospective contractors
requested bid packages. The. City Clerk's office received 13 sealed bids, which. were
publicly opened by the Deputy City Clerk on March 10, 2011. Bid results are as follows:
Bidder Bid Amount
1. MNR Construction, Inc. $2,208,850
2. Williams Pipeline Contractors, Inc. $2,251,555
3. Garcia, Juarez Construction, Inc. $2,256,845
4. John T. Malloy, Inc. $2,293,315
5. TBU Incorporated $2,300,100
6. Cedro Construction, Inc. $2,335,373
7. Fletcher Creamer & Son, Inc. $2,457,595
8. VCI Construction $2,462,120
9. Kana Pipeline, Inc. $2,551,000
10. Dominguez General Engineering, Inc. $2,577,400
11. Mike Bubalo Construction Co., Inc. $2,760,000
12. Blois Construction, Inc. $2,868,728
13. Vido Artukovich & Son, Inc/Vidmar Inc. $2,897,950
Engineer's Estimate: $2,500,000
All bids were evaluated on competitive pricing, understanding of the project's scope,
direct experience with similar projects, approach to the work, technical competence,
qualifications of the proposed staff, and the ability to meet the project schedule.
Additionally, references listed by contractors were contacted to ascertain past
performance on similar projects.
2
Staff recommends MNR Construction, Inc., aCalifornia-based company, as the lowest
responsible bidder based on their price, quality of services offered, and experience with
similar projects. Recent projects completed by MNR Construction, Inc. include various
utility projects for the cities of Los Angeles, Long Beach and Pasadena. Staff contacted
reference agencies and all respondents reported that work performed by MNR
Construction was completed in a timely and cost-effective manner while maintaining
consistent quality. Staff also verified with the California State Contractors License
Board that MNR Construction and its subcontractors' licenses are current, active, and in
good standing.
Construction Management
In August 2010, the City requested statements of qualifications for construction
management services. The request for Statements of Qualifications was advertised on
the City's website,and on Planet Bids. A total. of 31 firms submitted Statements of
Qualifications, which were reviewed and rated by Public Works staff. Selection criteria
included technical competence, staffing capability, project approach, past performance,
dispute resolution, quality control, cost control, best management practices, and
customer service. The top four firms were invited to interview with the City. Staff from
Public Works completed these interviews on March 1, 2011. Black and Veatch is
recommended as the best proposer to provide construction management and
construction inspection services. Their services would include construction
management and continuous inspection of the contractor's work. Black and Veatch
has a proven record of successful budget and schedule management, and supplied a
list of similar successful projects completed for the City of Santa Monica.
3
Financial Impacts & Budget Actions
The construction contract amount to be awarded to MNR Construction, Inc. is
$2,429,735: The construction management contract amount to be awarded to Black
and Veatch is $242,645. Funds are available in the FY2010-11 budget in account
0250136.589000, Water Main Replacement.
Prepared by: Spiros Lazaris, Civil Engineer
Approved:
Martin Pastucha
Director of Public Works
Forwarded to Council:
Rod Gould ~
City Manager
4
Reference Contract Nos.
9357 (CCS) and 9358
(ccs).