SR-04-12-2011-3I~~r
~;Ypf .City Council Report
Santa Monica
City Council Meeting: April 12, 2011
Agenda Item: J?I
To: Mayor and City Council
From: Eileen P. Fogarty, Director of Planning and Community Development
Subject: Modification of Agreement with PCR Services Corporation to provide
historic resource analysis
Recommended Action
Staff recommends that City Council authorize the City Manager to negotiate and
execute a modification to professional services Agreement 9225 with PCR Services
Corporation, a Santa Monica based firm, in the amount of $50,000 to provide
professional services in the field of historic preservation. This will result in a 3 year
contract for a total of $157,950.
Executive Summary
This report explains the need to increase the City's existing contract with PCR Services
Corporation to provide professional services in the field of historic preservation,
including ,evaluation of a property's eligibility when a structure of merit, landmark, or
historic district application is filed and analysis of proposed alterations to designated
historic structures. This work is necessary to continue to support the .City's Historic
Preservation Program and Goals and Policies of the City Historic Preservation Element.
The $50,000 modification would bring the total contract amount to $157,950.
Background
On September 4, 2009, the City and PCR Services entered into Agreement Number
1880 in the amount of $30,000 to provide professional services in the field of historic
resource analysis. These services include analysis of proposed alterations to
designated Landmark structures and non-designated structures that are considered to
be historic resources when a discretionary permit application is involved; evaluation of a
property's eligibility when a landmark, structure of merit or historic district application is
filed and, other research projects as required when requested by the Landmarks
Commission or staff. On November 23; 2009, a First Modification was entered into in
order to include additional services to be performed by Consultant and to increase the
1
total contract price by $30,000. On February 23, 2010, a Second Modification was
entered into to increase the contract price by $9,950 to reflect the cost of providing the
additional services. At these points, the agreement was below the Council approval
threshold. On June 8, 2010, Council approved an additional $38,000 for a new contract
total of $107,950.
Discussion
The City Council and the community have identified protection of neighborhoods as one
of the .City's highest priorities. The City's Landmarks Commission and Historic
Preservation Program actively support this mission through the evaluation of properties
for protection and designation as structures of merit, landmarks, or historic district
contributors. Further, alterations to designated properties require careful review to
ensure compliance with the Secretary of Interior Standards for Historic Preservation.
Additionally, historic resource evaluation is frequently required during the development
review process to ensure potential resources are carefully evaluated and are
appropriately protected or incorporated into new development projects as necessary to
minimize impact to the City's historic and architectural framework.
PCR Services Corporation has provided the City with thorough and timely analysis on
historic resources issues. Given the firm experience and knowledge of the City's
historic fabric and existing scope of work, staff recommends modifying the agreement to
allow for additional historic preservation services. The $50,000 modification will result in
a three year contract for a total of $157,950.
Contractor/Consultant Selection
In February 2009, an RFQ was sent to 11 firms that specialize in historic resource
evaluation. Responses were received from 8 qualified firms. PCR Services
Corporation was selected based on their prior work experience and familiarity with the
City's historic resources.
2
Financial Impacts & Budget Actions
The contract modification to be awarded to PCR is $50,000. Funds in the amount of
$50,000 are available in the FY10/11 budget at account number 01266.555060.
Prepared by: Amanda Schachter, Planning Manager
Approved: -~
Forwarded to Council:
~ r~~/~ ~
ileen P. Foga Rod Gould
Planning & Co unity evelop nt City Manager
Department
3
Reference Amendment
Contract No. 9225 (CCS).