SR-04-12-2011-3H~®
~,Yo, city council Report
Santa Monica"
City Council Meeting: April 12, 2011
Agenda Item: /"
To: Mayor and City Council
From: Eileen P. Fogarty, Director of Planning and Community Development
Subject: Modification of Agreement with Jones & Stokes Associates to Provide
Historic Resource Analysis
Recommended Action
Staff recommends that City Council authorize the City Manager to negotiate and
execute a. modification to professional services Agreement 1879 with Jones & Stokes
Associates, an international firm with a Los Angeles based office, in the amount of
$20,000 to provide professional services in the field of historic preservation. This will
result in a 1 '/z year contract for a total of $90,000.
Executive Summary
This report explains the need to increase the City's existing contract with Jones &
Stokes Associates to provide professional services in the field of historic preservation,
including evaluation of a property's eligibility when a structure of merit, landmark, or
historic district application is filed and analysis of proposed alterations to designated
historic structures. This work is necessary to continue to support the City's Historic
Preservation Program and Goals and Policies of the City Historic Preservation Element.
The $20,000 modification would bring the total contract amount to $90,000.
Background
On September 4, 2009, the City and Jones & Stokes entered into Agreement Number
1879 in the amount of $30,000 to provide professional services in the field of historic
resource preservation. These services include analysis of proposed alterations to
designated Landmark structures and non-designated structures that are considered to
be historic resources when a discretionary permit application is involved; evaluation of a
property's eligibility when a landmark, structure of merit or historic district application is
filed; and other research projects as required when requested by the Landmarks
Commission or staff. On March 2, 2010, a First Modification was entered into in order
to include additional services to be performed by the Consultant and to increase the
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total contract price by $35,000. On May 27, 2010, a Second Modification was entered
into to increase the contract price by $5,000 to reflect the cost of providing additional
historic preservation-related services. At these points, the agreement was below the
Council approval threshold.
Discussion
The City Council and the community have identified- protection of neighborhoods as one
of the City's highest priorities. The City's Landmarks Commission and Historic
Preservation Program actively support this mission through the evaluation of properties
for protection and designation as structures of merit, landmarks, or historic district
contributors. Further, alterations to designated properties require careful review to
ensure compliance with the Secretary of Interior Standards for Historic Preservation.
Additionally, historic resource evaluation is frequently required during the development
review process to ensure potential resources are caretully evaluated and are
appropriately protected or incorporated into new development projects as necessary to
minimize impact to the City's historic and architectural framework.
Jones & Stokes Associates has provided the City with thorough and timely analysis on
historic resources issues. Given the firm experience and knowledge of the City's
historic fabric and existing scope of work, staff recommends modifying the agreement to
allow for additional historic preservation services. The $20,000 modification will result in
a 1 '/z year contract for a total of $90,000.
Contractor/Consultant Selection
In February 2009, an RFO was sent to 11 firms that specialize in historic resource
evaluation. Responses were received from eight qualified firms. Jones & Stokes
Associates was selected based on their prior work experience and familiarity with the
City's historic resources.
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Financial Impacts & Budget Actions
Funds in the amount of $20,000 are available in the FY10/11 budget at account number
01266.555060.
Prepared by: Amanda Schachter, Planking Manager
Approved:
Forwarded to Council:
Eile n . Fogart
PI nning & Co unity Dev pment
Department
Rod Gould
City Manager
Reference Contract No.
9352 (CCS).