sr-041211-3gCity Council Meeting: April 12, 2011
Agenda Item: jCY
To: Mayor and City Council
From: Stephanie Negriff, Director of Transit Services
Subject: Increase Purchase Order for Big Blue Bus Security Service
Recommended Action
Staff recommends that the City Council authorize the City Manager to increase the
Purchase Order issued to U.S. Security Inc. (a Georgia-based company) for Big Blue
Bus security services in the amount of $200,000 for a new total of $671,903.
Executive Summary
The Big Blue Bus is currently in the process of selecting a new on-site security firm.
This report recommends that the City Council authorize an increase of $200,000 to
Purchase Order No. 16626-OF for a new total of $671,903 to pay its existing security
firm, U.S. Security Inc., for the remaining months of FY 2010-11 until a new firm is
selected.
Background
At its Mav 11, 2010 meeting, the Council approved an annual amount of $336,000 for
U.S. Security, Inc. to provide on-site security services. On January 11, 2011, the City
Council awarded an increase to Purchase Order Number 16626-OF in the amount of
$135,903 to cover costs relating to additional services .provided by U.S. Security, Inc.
due to the Campus Expansion Project.
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Discussion
In January 2011, the City published .Notices Inviting Bids to provide security .guard
services for the Big Blue Bus in accordance with City specifications. The bid was
posted on the City's on-line bidding site, Planet Bids, and notices were advertised in the
Santa Monica Daily Press in accordance with City Charter and Municipal Code
provisions.
Due to an overwhelming response to the bid process (40 bids were received and
publicly opened on February 10, 2011), delays have occurred in awarding a new vendor
to provide on-site security services. As a result, an additional $200,000 in budget
authority is needed to pay the existing vendor through the end of Fiscal Year 2010-11.
Recommendation for award df the bid will go to Council April 26.
Financial Impacts & Budget Actions
Purchase Order Number 16626-OF requires an additional amount of $200,000 to pay
for the cost of security coverage until June 30, 2011. Purchase Order Number 16626-
OF will be charged to Account #41670.555020. Big Blue Bus has sufficient Supplies
and, Expense budget to cover this expenditure.
Prepared by: AI Davis, Transit Safety and Security Officer
Approved: Forwarded to Council:
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~pha ie Negriff T
Director of Transit Services
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Rod Gould
City Manager
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