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M-021311CITY OF SANTA MONICA CITY CouNCIL MIN1JTEs FEBRUARY 13, 2Q11 A special meeting of the Santa Monica City Council was called to order by Mayor Bloom at 1:07 p.m., on Smiday; February 13, 201 I, at 602 Santa Monica Boulevard, 2na Floor Multipurpose Room of the Main Public Library. Roll Call: Present: Mayor Richard Bloom Mayor Pro Gleam Davis Councilmember Robert T. Holbrook Councilmember Kevin McKeo~m Councilmember Pam O'Comior (arrived at 1:50 p.m.) Councilmember Terry O'Day Councilmember Shriver Also Present: City Manager Rod Gould City Attorney Marsha Jones Moutrie City Clerk Maria M. Stewart CONVENEfPLEDGE On order of the Mayor, the City Council convened at 1.07p.m., with Councilmember O'Connor absent. Mayor Bloom led the assemblage in the Pledge of AllegiancE. PUBLIC COMMENT PubIie comment for all items listed on the agenda was heard at the beginning of the special meeting. Members of the public Jerry Rubin, Joey Fullmer, Denise Barton, Richard Hilton and Catherine Eldridge commented on various agenda items and expressed their concerns. STUDY SESSION: On order of the Mayor, and with the consensus of Council, Items 4-A and 4-B were heard concurrently. INTRODUCTION 4-A: Introduction -purpose and goals o£ the workshop. 4-B: Discussion oI' proposed hvo-year budgeting and expenditure control budgeting. City Manager Rod Gould welcomed alI present and presented the agenda for the special meeting including discussions of process and budgeting. Discussion ensued relative to the two-year budgeting. Staff answered February 13, 20i 1 questions of Councilmembers and provided additional information. On order of the Mayor, the information was received and filed. EVALITATION PROCESS 4-C: Proposed annual evaluation process for City Manager, City Attorney, and City Clerk - recommendation to adopt the proposed process for conducting aamual performance evaluafions of the three Council-appointed employees, was presented. Discussion was held on the recommended date and the availability of Councilmembers for extra special meetings. Motion by Councilmember McKeown. seconded by Councilmember O'Day, to approve recommendation allowing flexibility on the date so that all Councilmembers may be able to attend. The motion was unanimously approved by voice vote, with Councilmember O'Connor absent. LIAISONS TO BOARDS 4-D: Legal issues relating to Councilmembers serving as Liaisons to AND COMMISSIONS Boards and Commissions - recommendation to consider modifying or eliminating the current system of Councilmembers serving as liaisons Cozmcilmemiier O'Connor to Boards and Commissions in order to address legal issues recently ar~•ived at I: 50 p. nz. identified in the California League of Cities' magazine, by City Attorney Mazsha Moutrie. Considerable discussion ensued relative to the benefits of having liaisons to boards and commissions and on the issues raised. during the presentation. Motion by Mayor Pro Team Davis, seconded by Councilmember O'Day, to designate a councilmember as a liaison, or point of contact, to the: Airport Cormnission, Architectural Review Board, Arts Commission, Commission for the Senior Community, Commission on the Status of ~~omen, Disabilities Commission, Housing Commission, Landmarks Commission, Planning Commission, Recreation and Parks Commission, Social Services, Bayside District Corporation, Convention and Visitors Bureau, Pier Restoration Corporation and Environmental Task Force. In addition to come up with a system for identifying a single point of contact or liaison, in accordance with the advice of the City Attorney, in the fixture liaisons remain available to Chair and Vice Chair of boardsleommissions, that liaisons do not sit on the dais or be an active participant in the discussion in any way, and that the appointment of one councilmember liaison does not preclude any other councilnembers fiom attending meetings as allowed by the Brown Act. Substitute motion by Councilmember Shriver. seconded by February 13, 2011 Councilmember O'Connor, that there be no formal policy of designa- ting liaisons to boards and commissions, and instead to direct staff to develop and return with a creative process to encourage cotmnunica- tion between councilmembers and commissioners; outlining what is appropilate behavior of councilmembers attending board and commission meetings; and clarifying that staff has the responsibility of interpreting board/conmiission direction at such meetings. The substitute motion was approved by the follovt~ing vote: AYES: councilmembers O'Day, Holbrook, O'Connor, Shriver, Mayor Bloom NOES: Councilmember McKeown, Mavor Pro Tem Davis ABSENT: None Councihnember McKeown stated, for the record, that his "no" vote reflects his belief that existing practice of appointing liaisons to boards and commissions has historically provided a tremendous community benefit by furthering communication and understanding in local governance and public process. EMERITiJS 4-E: Policy for the appointment of Emeritus Members to Cit3~ APPOINTMENTS $oards and Commissioms -recommendation to review the information provided in the report and take action to eliminate the practice of appointing Emeritus members to Council-appointed boards and commissions, was presented by City Clerk Maria Stewart. Discussion ensued an the benefits of appointing Emeritus members in order to make use of institutional memory, knowledge and experience, and. on other ways in which termed-out members can continue participating in the various boards and commissions. O'Connor, to eliminate the practice of appointing Emeritus positions to boards and commissions and allow the existing Emeritus members to serve out their terms; and, encourage members that are termed-out to continue to stay active inboards and cortunissions. The motion was approved by the fallowing vote: AYES: councilmembers O'Connor, O'Day, Mayor Pro Tem Davis, Mayor Bloom NOES: Councihnembers Shriver, Holbrook, McKeown ABSENT: None ANNUAL COUNCIL 4-F: Calendaring of City Council Annual Retreat date, was February 13, 2011 RETREAT presented by City Manager Rod Gould, suggesting the retreat date be the fourth Saturday of every January. Motion by Co~mcilmember Shriver. seconded by Mayor Bloom to approve recommendation, amended to include flexibility in selecting the date depending availability of Councilmembers. and with the goal of holding it on February 4, 2012. Motion by Councilmember McKeown, to add that the meeting be videotaped. The motion was accepted as friendly. The main motion, as amended, was unanimously approved by voice vote, with all members present. METHOD OF 4-G: Presentation of options for the process of selecting a Mayor SELECTING MAYOR -reconmlendation that Council review the information provided in the report and give direction to stafF, was presented. Councilnxember O'Connor was excused at 2:44 p. m. Considerable discussion ensued on the various methods presented in the report, on the current process and on the benefits and detriments of the various processes. Motion b~yor Pro Tem Davis, seconded by Mayor Bloom, to keep the current process of selecting a Mayor. Substitute motion by Couneilmember Shriver. seconded by Cotmciimember Holbrook, to direct the City Attorney to return with ballot language to select the 11~Iayor for atwo-year term using a process of the top vote getter, and include a provision for opting out of being selected as the Mayor. The substitute motion failed by the following vote: AYES: Councilmembers Sluiver. Holbrook NOES: Councilmembers O'Day, McKeown. Mayor Pro Tem Davis, Mayor Bloom ABSENT: Councilmember O'Cormor The main motion was tabled with the consensus of the maker and the seconder. PUBLIC INPUT: On order of the Mayor, the special City Council meeting was 4 February 13, 2011 adjourned at 3:32 p.m. ATTEST: Maria M. Ste~~art City Clerk APPROVED: ~~ Richard Bloom Mayor February 13, 2011