sr-022211-3eCity Council Meeting: February 22, 2011
Agenda Item: ~°
To: Mayor and City Council
From:, Martin Pastucha, Director of Public Works
Subject: Contract Modification with. CST Construction Company for the Reed Park Office
Improvements Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and execute
a first modification to Contract No. 9290 (CCS) with CST Construction Company, aCalifornia-
based company, in an amount not to exceed $19,500 for a total contract amount of $127,300
and an increase in the number of working days to provide for additional scope of work for the
Reed Park Office Improvements Project.
Executive Summary
In October 2010, Council approved a construction contract with CST Construction Company
(CST) in the amount of $107,800 for the Reed Park Office Improvements Project.
Unforeseen project conditions resulted in additional safety, electrical, plumbing, and data
room work that exceeded the original contract contingency. The project is approximately
60% complete. A contract modification with CST in the amount of $19,500 is necessary to
add the additional scope of services.
Discussion
Reed Park, located at 7th Street and Wilshire Boulevard, is a vital community gathering place
that includes Miles Playhouse, Joslyn Hall, tennis and basketball courts, a playground,
storage. buildings, and the existing CREST Youth Office. The Youth Office administers the
after-school CREST Program, as well as other weekend and summer recreation and sports
programs for elementary and middle school-age youth and their families. The Youth Office
currently receives approximately 9,000 youth registrations annually.
The Youth Office occupies 1,725 square feet of space within two buildings at Reed Park.
The eight program coordinators occupy both buildings with four coordinators in each building.
The office is regularly visited by the public and there is insufficient reception and counter
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space for computers used by the public to complete necessary online forms to register for
programs. This project creates an efficient space for City staff and the public.
On October 26, 2010, Council approved Contract No. 9290 CCS for the construction of Reed
Park Office Improvements with CST Construction Company
The original scope of the project includes consolidating the existing Youth Office with the
adjacent meeting/storage room to create one open space with an organized hierarchy of work
spaces. An existing covered clearstory window will be uncovered to add natural light. New
ducts, new carpet, and improved lighting will also be installed. By consolidating staff offices
into one building, a room in Joslyn Hall can be converted to amuch-needed meeting space.
The additional scope of services will include relocating a water line, installing electrical
circuits for exit signs and kitchenette, and running conduit for telephone copper and fiber
optic lines to a new network data room. Some of the utilities requirements were discovered
during construction, including the electrical work which had to be brought up to code. The
scope of work also includes painting and installing nevv carpet for a room in Joslyn Hall that
will be used for a future meeting space. The project is anticipated to be completed in spring
2011.
Financial lmpacts& Budget Actions
The contract modification to be awarded to CST Construction Company is $19,500. Funds
are included in the FY2010-2011 budget in account 0010598.589000, Reed Park Facility
Improvements.
Prepared by: Shawna Schlageter, Architectural Associate
Approved: Forwarded to Council:
C ~
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Martin Pastucha Rod Gould
Director of Public Works City Manager
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Reference Amended
Contract No. 9290 (CCS)