sr-011711-3c__
~r City Council Report
City of
Santa Monica
City Council Meeting: January 17, 2011
Agenda Item: ~~
To: Mayor and City Council
Chairperson and Redevelopment Agency
From: Martin Pastucha, Director of Public Works
Subject: First Modification with Beezley Management for Parking Structure No. 2
Seismic Retrofit Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a first modification to Contract 9189 (CCS) with Beezley Management in the
amount of $45,000, for a total contract amount not to exceed $237,500, for additional
construction management services for the seismic retrofit of Parking Structure No. 2, as
a result of unforeseen project conditions.
Executive Summary
In the first quarter of 2010, staff began work on Parking Structure No. 2 to seismically
retrofit the structure, which suffered damage as a result of the 1994 Northridge
Earthquake. During construction, unforeseen conditions necessitated the extension of
the construction schedule, including costs .for added scope of work. The existing
contract contingency is sufficient to cover costs associated with the construction
contract, but not the fees for additional construction management services. Staff is
requesting additional funds of $45,000 to cover required construction management
services to complete the project.
Discussion
On March 23, 2010, Council approved Contract 9189 (CCS) with Beezley Management
to provide construction management services for the seismic retrofit of Parking
Structure No. 2. The parking structure, which suffered damage from the 1994
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Northridge Earthquake, is located on the east side of 2"d Street between Wilshire
Boulevard and Arizona Avenue.
During the demolition phase of construction, the project encountered many unforeseen
conditions including incorrect as-built drawings, conditions on a neighboring property
that required revisions to the design, and obstructions found during excavation
activities. This resulted in delays requiring additional scope of work, costs and time for
the construction contractor. The original contingency encumbered for the construction
contract is adequate to cover the contractor's costs for the unforeseen conditions, but
not the fees for additional construction management services required to complete the
project. Staff is requesting additional funds to cover construction management costs,
including added inspection services, associated with the unforeseen conditions.
Construction of the seismic retrofit project is scheduled to be completed in February
2011.
Financial and Budget Actions
The contract modification amount to be awarded to Beezley Management is $45,000,
for a total contract amount not to exceed $237,500. Funds are included in the FY2010-
11 budget in account 0170621.589000, Seismic Retrofit-Downtown Parking.
Prepared by: Alex Parry, Architect
Approved:
Forwarded to Council:
ar in Pastucha Rod Gould
Director of Public Works City Manager
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Reference Amended
Contract No. 9189 (CCS).