sr-011711-3b~~
~~tY of
Santa Monica"
City Council Report
City Council Meeting: January 17, 2011.
Agenda Item: ~~
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Purchase of One Chipper Box Truck
Recommended Action
Staff recommends that the City Council authorize the City Manager to award Bid #3011
to Reynolds Buick, Inc. a company based in California, for the purchase and delivery of
one new and unused propane-fueled chipper box truck, in the amount of $131,622.
Executive Summary
In accordance with the City's vehicle replacement program, one vehicle currently being
used by the Public Landscape Division is due for replacement. Staff recommends that
a purchase order be issued to Reynolds Buick, Inc. to furnish and deliver one new and
unused propane-fueled chipper box truck in the amount of $131,622. Funds are
available in the Vehicle Management Fund.
Discussion
The proposed propane-fueled chipper box truck will be used by Public Landscape
Division personnel and will replace a vehicle that has reached the end of its useful life
and is scheduled for replacement at this time. Chipper box trucks have a large
enclosed box body that tips to dump and are used to haul leaves and wood debris from
wood chippers when trimming trees. As referenced in the Information Item that was
submitted to-the City Council on January 15, 2008, two of the goals of the Reduced-
Emissions Fuels Policy for Vehicle Purchases are to reduce emissions and to reduce
the use of petroleum fuels. The purchase of this propane-fueled unit will contribute to
these goals.
1
Vendor Selection
In September 2010, the City published Notices Inviting Bids to furnish and deliver one
new and unused chipper box truck in accordance with City specifications. The bid was
posted on the City's on-line bidding site, Planet Bids, and notices were advertised in the
Santa Monica Daily Press in accordance with the City Charter and Municipal Code
provisions. Three bids were received from two vendors and were publicly opened and
read on September 27, 2010 per Attachment A.
Bids were evaluated based on the ability to meet specifications, competitive pricing, and
quality of the equipment. The bid submitted by Downtown Ford Sales included a
Cummins diesel engine which does not meet specifications. In addition, operating a
diesel engine in this application would require an exemption granted by the South Coast
Air Quality Management District and there are alternative fuel engine options available.
The propane fueled unit offered by Reynolds Buick, Inc. meets all specifications and
requirements. Based on these criteria, Reynolds Buick, Inc. is recommended as the
best bid.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Reynolds Buick, Inc. is $131,622. Funds
are available in the adopted FY2010-11 budget in account number 0540167.589100.
Prepared by: Kimberlie Nimori, Acting Purchasing Agent
Approved:
t
Carol Swindell
Director of Finance
Forwarded to Council:
~,
Rod Gould
City Manager
Attachments: Attachment A -Pricing
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