sr-011111-3e~r
~;tyaf City Council Report
Santa Monica
City Council Meeting: January 11, 2011
Agenda Item: ~~'~
Ta Mayor and City Council
From: Stephanie Negriff, Director of Transit Services
Subject: Big Blue Bus Facility Security Guard Services
Recommended Action
Staff recommends that the City Council authorize the City Manager to increase the
annual expenditure for security guard services at the Big Blue Bus Facility to $471,707
and issue a purchase order to U.S. Security Associates, Inc. for a total not to exceed
$135, 903.
Executive Summary
On May 11, 2010, the City Council authorized the City Manager to negotiate and
execute a contract with U.S. Security Associates, Inc. in the amount of $336,000 for
onsite security services for the Big Blue Bus. Based on a reassessment of needs, this
report recommends an increase in the annual expenditure to $471,903 and issue an
interim purchase order to U.S. Security Associates, Inc. for an amount not to exceed
$135,903 to maintain the security service at BBB until a new formal bid process is
completed.
Background
At the May 11, 2010 meeting, Council approved an annual amount of $336,000 for U.S.
Security Associates, Inc. to provide security guard services at the Big Blue Bus campus.
Discussion
U.S. Security Associates, Inc. has been providing security services as described in the
bid and within budget since May 11, 2010. However, the contract has not been
executed since additional service needs were identified as the contract was being
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developed. The original staffing plan included the elimination of a security guard
position in the underground parking garage; however, when this position was
eliminated, an increase in security incidents occurred which impacted employee safety.
In addition, there has been an increase in the number of requests to pull digital video
recorders (DVR) from the buses. The task of recovering the DVR recordings has
become afull-time task that is being done by a mechanic. Transferring the removal of
DVR's to a security guard will ensure the chain of custody and allow the return of a
mechanic to maintenance. BBB staff worked with purchasing staff to determine the most
effective way to address the additional needs and it was determined that a re-bid of the
revised scope of work would be required.
Authorizing an increase to the annual expenditure by $135,903 and the issuance of an
interim .purchase order ih that amount will enable U.S. Security Associates, Inc. to
continue servicing the Big Blue Bus security needs until a new formal bid process
should be completed by March 31, 2011.
Financial Impacts & Budget Actions
The interim purchase order to be awarded to U.S. Security Associates, Inc. is $135,903.
Funds are included in the FY 2010-11 Budget at Account No. 41670.555020.
Prepared by: AI Davis, Transit Safety and Security Officer
Approved:
to hanie Negriff
ctor of Transit Services
Forwarded to Council:
Rod Gould
City Manager
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