sr-121410-3oCity Council Report
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City Council Meeting: December 14, 2010
Agenda Item:
To: Mayor and City Council
From: Susan Cline, Acting Director of Public Works
Subject: Construction Contract for CityTV Tenant Improvements
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a construction contract with SBS
Corporation in an amount not to exceed $1,632,360 including a 10% contingency for
tenant improvements of the new CityTV facility.
2. Authorize the Director of Public Works to issue any necessary change orders to complete
additional work within budget authority.
Executive Summary
CityTV is responsible for the government community cable channel of the City of Santa Monica.
CityTV has been operating from a leased space at 525 Broadway, which the lease expired last
year, and operations were temporarily relocated to 1717 4~h Street. In April 2010, the City
purchased the building located at 1654 19~h Street as a permanent location for CityTV. The City
hired Nonzero Architecture to provide design services for the new facility. The facility design is
complete and is now ready for construction. A request for bids for construction services was
issued and upon evaluating bids received, City staff recommends SBS Corporation to provide
tenant improvements to the new CityTV facility, with a total project cost not to exceed $1,632,360.
This amount includes the base bid and most items irrthe alternate bid.
Background
CityTV is responsible for the government community cable channel of the City of Santa Monica.
The channel is funded, programmed, and operated by the City, and is available to every cable
television subscriber within the City. CityTV's flagship station provides live coverage of public
meetings,. news, series, and live call-in programming. CityTV is known across the country for its
quality programming and innovative uses of its channel. The channel has been recognized with
nine Emmy awards, and awarded a SCAN NATOA STAR Award as the best channel in the state
for six of the last eight years.
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For the last 10 years, CityTV has been operating from a leased space at 525 Broadway. In April
2009, the lease expired and operations were temporarily relocated to 1717 4th Street, First Floor.
On October 29 2009, Council approved the purchase option of the lease space at 1654 19tH
Street as a permanent location for CityTV. In April 2010, the property acquisition was completed.
Nonzero Architecture was hired to design the new facility for CityTV: On February 23, 2010,
Council approved a final modification to the Nonzero Architecture contract to include .additional
design services required of the project. The facility design is complete and is now ready for
construction.
Discussion
A Notice Inviting Bids was issued on September 15, 2010, and published in the Santa Monica
Daily Press and posted on the City's website. The scope of work includes the construction of the
studio and office spaces, and related improvements and upgrades. A total of 40 firms attended
the pre-bid job walk held on September 29, 2010. The City. Clerk's Office received 18 sealed
bids that were publicly opened by the Deputy City Clerk on October 15, 2010. The bid results are
as follows:
Bidder
Pub Construction, Inc.
J. Evans Construction
Western Group, Inc.
SBS Corporation
Harry H. Joh Construction, Inc.
Avi-Con, Inc. DBA CA Construction
TLD Construction, Inc.
DELMAC
JR Universal Construction, Inc.
Acon Development, Inc.
Vincor Construction, Inc.
Taslimi Construction Company, Inc
ICON West
ALFA 26 Construction Company
United Contractors Company, Inc.
LA Builders, Inc.
G2K Construction, Inc.
Newman Midland Corporation
Base Bid
$854,700.00
$1,149,592.93
$1,170,000.00
$1,256,779.41
$1,299,000.00
$1,346,000.00
$1,386,200.00
$1,392,600.00
$1,398,910.00
$1,441,040.00
$1,639,370.00
$1,699,916.00
$1,714;598.13
$1,750,000.00
$1,805,200.00
$1,832,375.00
$1,843,260.00
$1,997,712.00
Add Alternate
$132,700.00
$193,599.00
$168, 000.00
$231,895.21
$149,200:00
$187,000.00
$155, 000.00
$155, 370.00
$185,194.00
$153,400.00
$99,427.00
$141,248.00
.$199,063.40
_$242,000.00
$222,500.00
$180,000.00
$240,000.00
$267,899.00
Total Bid
$987,400.00
$1,343,191.93
$1,338,000.00
$1,488,674.62
$1,448,200.00
$1,533,000.00
$1,541,200.00
$1,547,970.00
$1,584,104.00
$1,594,440.00
$1,738,797.00
$1,841,164.00
$1,913,661.53
$1,992,000.00
$2,027,700.00
$2,012,375.00
$2,083,260.00
$2,265,611.00
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A selection committee comprised of City staff from the Public Works Department and CityTV
evaluated the bids based on competitive pricing, understanding of the project scope,. accuracy in
bidding, past experience, and references. The first and third lowest bidders, Pub Construction,
Inc. and Western Group, Inc., were considered non-responsive because they did not list all of
their subcontractors as required per Public Contract Code of the State of California, Section 4100.
The second lowest bidder, J. Evans Construction, was not selected due to their lack of similar
project experience. SBS Corporation is recommended due to their past project experience, staff
experience, competitive price, and responsiveness.. Staff checked references and all reported
that SBS Corporation performed very well on their projects and indicated that they would hire
SBS Corporation again.
Financial Impacts & Budget Actions
The contract to be awarded to SBS Corporation is $1,632,360. Funds are included in the
FY2010-11 budget at account 0044031.589000 - CityTV Studio-Adelphia Funds.
Prepared by: Karen Domerchie, Architectural Associate
Approved:
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Acting Direc or of Public Works
Forwarded to Council:
_ __ ~ _
Rod Gould
City Manager
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Reference Contract No.
9307 (CCS) .