sr-121410-3bCity Council Meeting: December 14, 2010
Agenda Item: 3~
To: Mayor and City Council
From: Susan Cline, Acting Director of Public Works
Subject: Contract Modification with Gonzalez Construction for City Hall Electrical
Room Addition Project
Recommended Action
Staff recommends that the City Council
1) Authorize the City Manager to negotiate and execute a first modification to
.Contract No. 9117 (CCS) with Gonzalez Construction, a California-based
company, in the amount of $45,000, for a total contract amount of $545,000.
2) Authorize the Director of Public Works to issue any necessary change. orders to
complete additional work within budget authority.
Executive Summary
On September 22 2009, Council approved a contract with Gonzalez Construction to
build an additional electrical room to provide adequate electrical supply to the improved
City Hall Old Jail Space. Due to material cost increases and additional. scope of work,
the project has exceeded the original contract amount plus contingency. Staff is
requesting an additional $45,000 to complete the project. The electrical room addition
is approximately 90% complete and is expected to be 100% complete by the end of
December 2010.
Discussion
The new electrical room addition, located on the southeast corner of City Hall, was
approved by City Council on February 12. 2008 and Landmarks Commission March 10,
2008. On September 22, 2009, Council .approved a contract with Gonzalez
Construction to construct an additional electrical room.. This project is funded by the
City's general fund and is the first phase of the federally-funded City Hall Seismic
Retrofit Project.
1
The City Hall Electrical Room Addition Project is required to provide additional electrical
supply to the City Hall Jail Area Tenant Improvement (TI) Project. The Jail Area TI
Project requires electrical supply that exceeds the existing capacity of the City Hall
electrical room. The existing electrical room cannot be increased due to size limitations
in City Hall. As a result, an electrical room addition for City Hall is required.
The project exceeded the original Council authorized budget due to unforeseen
conditions, which included soil reptacement in the City Hall courtyard and pipe
installation to provide for adequate drainage. In addition, a delay. in the FEMA approval
process resulted in a delay in executing the contract with Gonzalez Construction and
escalation in material costs over time.
Financial and Budget Actions
The contract modification to be awarded to Gonzalez Construction is $45,000.. Funds
are included in the FY2010-11 budget at account 0014002.589000, City Hall Electrical
Room Upgrade.
Prepared by: Alex Parry, Architect
Approved:
Susan C'lin
Acting Director of Public Works
Forwarded to Council:
Rod Gould
City Manager
2
Reference Amended
Contract No. 9117 (CCS).