sr-112310-3n (2)~®
~ ~;,Yof City Council Report
Santa Monlca~
City Council Meeting: November 23, 2010
Agenda Item: , ~~
To: Mayor and City Council
From: Eileen Fogarty, Director, Planning & Community Development
Subject: Contract Amendment with Cityworks Design for design integration and
specifications related to the Expo Light Rail Project.
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute an amendment to Contract #9172(CCS) with Cityworks Design in the amount of
$125,000 for a total contract amount of $492,799 to provide continued technical support
on a time and materials basis for design integration. and specifications related to the
Expo Light Rail Project.
Executive Summary
Cityworks Design is assisting the City in developing design solutions to integrate the
Expo light rail line (Expo LRT), particularly in the Colorado Avenue street-running
portion and prioritize functionality to address Santa Monica's vision as established by
the Land Use & Circulation Element (LUCE). As part of the planning effort anticipating
the Expo LRT, Cityworks Design and its- subcontractors developed design
recommendations, cost estimates, traffic and roadway recommendations and analysis
of utility location conflicts, culminating in a comprehensive package of City light rail
integration standards that were given to both of the competing design-build teams
through the Exposition Construction Authority (Expo CA).
As the Expo CA proceeds with the next phase of design, there will be a continued need
for technical expertise to address the street-running portion of the line, including the
poles, wiring and trackway specifications, streetscape design, refinement of possible
betterment requests, and cost estimating. In order to be able to respond quickly as
these needs arise, staff is requesting to amend the Cityworks Design contract by an
amount not-to-exceed $125,000, bringing the total not-to-exceed contract amount to
$492,799.
Background
The. selection process for the initial contract to develop Light Rail Integration Standards
was initiated on October 27, 2009, with distribution of a widely advertised RFQ to
develop a consultant list for Expo LRT design related efforts critical to the City. Five
1
firms out of 22 submittals were selected to prepare proposals to develop design and
integration criteria for the street-running portion of the Expo LRT, including
recommendations for portions of the light rail trackway design.
On February 9, 2010, City Council authorized a contract with Cityworks Design and a
team of select technical sub-consultants to provide assistance to the City in the Expo
Light Rail integration effort. Cityworks Design is a small firm, whose principal, Lisa
Padilla, has led numerous urban design projects related to light rail development in the
Los Angeles region. Ms. Padilla is partnered on this contract with landscape architect
Patricia Smith ASLA, and sub-consultants include KPFF (engineering), Francis Krahe &
Associates (lighting), Lenax (cost estimating) and Fehr & Peers (multi-modal access
consultation). Their work-to-date has shown high quality while meeting the very
aggressive deadlines dictated by the schedule. set by the Expo CA. The team has been
instrumental in identifying issues, analyzing site information and Metro performance
criteria, developing a range of creative site-specific solutions for Colorado Avenue, and
cost estimating.
Discussion
In September, the Expo CA's two design-build teams submitted plans to the City for a
"Stage A" plan check, which was the City's first opportunity to review and comment on
proposed track and pole location details, on-street and off-street parking, turning radii,
traffic signals, utility conflict solutions, sidewalk widths, street trees, landscaping,
stormwater run-off capture, lighting, station design and interface, and aerial structures.
Staff anticipates receiving responses from the Expo CA in December. Many of staffs
comments were informed by the light rail integration criteria, which were largely not
incorporated into the plans submitted by either design-build team. Once adesign-build
team has been selected to complete the Expo Phase II project, the next level of more
detailed design development will begin. The proposed contract will allow Cityworks
Design and its sub-contractors to continue to assist the City to refine design options,
prepare cost estimates, and evaluate alternatives to encourage the Expo CA to
construct infrastructure that facilitates the long-term objectives articulated in the LUCE.
2
The contract continues to be on a time and materials basis with flexibility to allow the
consultants to respond to the City's needs as the project evolves.
Financial Impact and Budget Actions
The contract to be awarded to Cityworks Design is in the amount of $125,000. Funds
are included in the FY10/11 budget in Account #0200224.589065 (Prop A Rail
Reserve).
Prepared by: Elizabeth Bar-EI, AICP, Senior Planner
Approved:
~ ("~
~%
~~>-~-E
Eileen P. Foga ,Direct r
Planning & Community Development
Department
Forwarded to Council:
Rod Gould
City Manager
3
Reference Amended
Contract No. 9172 (CCS).