sr-102064-8b CITY OP SANTA MONICA
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DATE: Seoternber 23, 1864
TO:
Perry Scott, City i:lanager >' s n •
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FROM: Bartlett L. Kennedy, City Engineer .. + F
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SUBJECT: Neti>> Ivain Libra.-r~j Basement Auditorium _
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Gn January 10, 1904, bids were opened for the construction
of the Nevaialain Library at Sixth Street and Santa Konica
Boulevard. A11 bidders were instructed to submit an alter-
nate bid for the installation of the seats for the basement
auditorium. mhe lora bidder, Parr Contracting Company, did
not subir,it an alternate bid for this item.
In the "Recommendation of Award of Contract" prepared by
this office, dated January 13, 1964, the following ;paragraph
was included; "Alternate 2, seats for the basement auditorium,
is a necessary item. Bids received from the bidders indicate
that this iter„ should cost betti~reen X8,000 and ~g,000, A
change order can be issued during construction to provide fo-r
this item."
The Contractor has been requested to furnish us with a cost
for furnishing and installing American Seating Company Seats,
as specified in the specifications .f or the Library, In com-
pliance with this request, the Contractor submitted a price
of X8,737.47 for a change order as follows;
210 seats @ X36,18 each $7,597.80
15q Overhead and Profit ,,,,,,,,,,,,,, 1,138.67
Total Amount for Seats ............... X8,737.47
It is the opinion of this office that the X1,139.67 overhead
and profit the Contractor i.s requesting is uncalled for, since
American Seating Company furnishes and installs the seats
complete in place, and the Contractor has no Yvork to perform,
Therefore, it is reeornrnended 'chat approval be granted to issue
a Purchase Order directly to the American Seating Company in
the amount of x(,597.80, waiving the requirement of calling
for bids, for the following reasons:
September 23, 196~+ Page 2
Subject: New P%tain Library Basement Auditorium
Seats - `sdaive Call for Bids,
1. American Seating Company seats are the seats that were
specified in the Specifications for the Library.
2. The Librarian and the Color Consultant have selected
a color, fabric, etc. that is supplied in the American
Seating Company seat.
3. A savings to the City of ;pl,l3g.o7 will be realized by
rot issuing a Change Order to the Contractor.
BARTLETT L, KENNEDY
City Engineer
CITY OF SANTA MONICA
INTER-DEPARTMENT MEMO
DATE October 7, 1964
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FROM:
SUBJECT:
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W. GT. Dundore, Finance Director-City Controller - __~
A. D. Shaw, Purchasing Agent
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Seating for Main Library Auditorium ~ _
I have discussed the ~ ~" F°`'"' `~'°
purchase of seats for
the new main Library Auditorium with the City Engineer
and it is my recommendation that the City Council
authorize the issuance of a Purchase Order direct to
American Seating Gompany in the amount of $7,587.80 for
210 seats, including delivery, installation and taxes.
These seats were originally included in the
call for bids for the construction of the library as an
alternate item and the City Engineer may issue a change
order for the installation, however there is no obliga-
tion to the contractor on this item, therefore we should
not pay the higher cost for these seats.
In my opinion, to advertise would be a waste
of time and cause unnecessary expense and delay.
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A. D. SHAW
Purchasing Agent
ADS:ep
cc: K. 0. Grubb, City Clerk
B. L. Kennedy, Director of Public Works
R. G. Cockins, City Attorney
City Council (7)