sr-111561-6n`"', DATE:
_`= TO:
`:_
;--;$ "<, FROM:
CITY OF SANTA MONICA
~~% I ~ T
November 9, 1901
Maurice M. King, Acting City Manager
B. T, Kennedy, Acting City Engineer
SUBJECT: Preliminary Plans, New Transportation Department Facility
As you know, the City% has engaged the consulting
engineering firm of Parker, Zehnder and Associates to design
the new Transportation Department Facility which will occupy
tine abandoned Pacific Electric Railway right of vvay between
Fiftn Street and Lincoln Boulevard and tine old trailer park
adjacent thereto on the northvaest.
Section 3(b} of t'_ne design contract requires the
consulting engineer to prepare prel-imina-ry plans and _pre-
lirninary cost estimate or' the proposed improvement and obtain
ap~oroval thereo?' by the City Council. Section 3(c) of said
contract _orovides that the engineer vrill, afte~° preliminary
plans and estimate have been approved, and if ordered so to
do by the City Council, ;orepare ,corking draawings and spe~ifi-
cations necessary for th.e award. of a contract for the con-
struction of said Trans=oortation Department racility. If
th.e low bid on the project exceeds by ten percent the
preliminary estimate, Section 6(a} of said contract requires
the consultin engineer to redesign the entire project, if
necessary, to bring the cost of said" project arith.ir? ten
oereent of the ~oreliminary esti;;:ate at nn adctitionai cost
to t'r_e City.
mhe prel"i:Minary pans and yreliminary esti.;ane
have been eo:,~pleted and are ready for presentation to the
City. Council for approval. The amount of the pre Lmina~°y
estimate for the basic facility is 489,C(1. The consulting
ei7~ineer =~.aS alSO SuJmitted eSti_:ateS Of t11e COSG Of Certain
additional desirable items ,'which can be added t0 the con-
StrL1Ct10n cOntT'aCt aS Additive lilterZlateS 1i'1 tn.2 2vent %Z7e
iota bid is less tn.an the au.ount of the above estimate.
The p-reli,?ina,ry7 plans have been reviewed and
approved by the Transportation Superintendent. The plans
and iorelirrinary cost estimate have been re vi e?gyred and approved
by this office,
idovernbe-r g, 19b1 Page 2
Subjecte Preliminary Plans, purr
Trans~oortation Depart,,,ent Facility
P_~ior to the construction of the ne~rr Facility,
certain other projects required to :may>e the site usable
_°or said H~aCility must be completed. ^hese projects,
*.~rhich are a.n integral part of the over-all i:mprovernent,
are su.~:^marized 'aelow:
(1~ The construction of a storm drain in the
abandoned 'right of tira~r, extending from Lincoln Boulevard
to Fifth Street, to carry storm taater runoff from the sump
on Lincoln Boulevard under the net,7 Facility. The estimated
total cost of this storm drain is X129,470. This runoff
previously flot,~red dot~m the old right of way, aizd the storm
drain must be constructed before said right of irsay can be
filled to t'ne net~r Prade, A portion of the cost of the
work i n Lincoln Boulevard, ar,~ounting to approximately
~7, 000, irrill be paid for ,~ri 'ch State Hight~iay Funds . The
cost of that portion of the storm drain ~r~ithin the right of
vJay of Seventh. Street, also a.raounting to approxir~iately
X7,000, t~.ill be paid for tnrith State Gasoline Tax Fuizds
obtained firer„ our Contingency Project No. 113. The
estimated City funds required to construct this storm drain,
therefore, a're ~11j,470.
(2} The removal of the Seventh Street bridge and
the lot~rering of the roadway of Sevent'_r, Street to a grade
suitable to permit access from said street to the neta
Facility. This ~nTork, estimated to cost s~53,030, will be
financed with State Gasoline Tax funds at no cost to the
subject Facility. Included as a part of this cortraet,
but to be paid for with City funds, is the construction
of an employee's parking lot in the fillets -right of ,rray
bet?green Lincoln Boulevard and Seventh Street, at an
estimated cost of 512,540.
In addition to the cost items listed. above, the
total cost of the _project tfrill include engineering and
design fees and the cost of certain items of equipment
not included in the construction contract for the
1^ransportation Facility.
November 9, 1861 Page 3
Subject: Prelir,ina'r~r Plans, P1eUa
Transportation Department Facility
~~ `,
1 ,_
,. ,~ . ._.
{
_..
v.~.
The tctal estimated cost of the complete project,
exclusive of costs to be paid for Teri th State funds, is
summarized belot~r:
Surveys, Engineering, and
by City (all projects)
Consulting i3ngineer's Fee
Transportation Facility
Construction Contract,
Transportation F~'acility
Equipment, 11^ransportation
Construction Contract, St
IiZSpection _
---------------._- S~ 17,000
for design, `Y
---------------- 25,1bb
--------------- 489,071
Faeilit~,r ------ 20,000
arm Drain ------ 11j,470
Construction Contract, Parking Lot ------ _ 12,540
Total Estimated Cost $ 0779 7
Budgeted funds in the amount of ~o'g1,223 are
available in Account 303-1211 to finance the construction
cf the entire project.
Mr, Jack Zehnder, representing the consulting
engineers, ~~ril1 be present at the Gity Council meeting to
ansTnre-r any questions raised bzr members of the Gouncil.
It is recommended t'riat trig City Courci 1 approve
the subject preliminary plans and preliminary cost estimate
and authorize the preparation of s~rorking drat?ings and
specifications for the ne,v Transportation Department
racility.
BARTLETT L. tiENNEDY;
Acting City Engineer