sr-010962-6kCITY OF SANTA MONICA
IT-E T
DATE: January 5, 1962
TO: M. M, King, Acting City T~Tanager
FROM: B. L. Kennedy, Acting City Engineer
SUBJECT: ^lhird Street MalL_.and Parking Garage -
Design Contract:
As you know, the City
November 21, 19x1 instructed the
an engineering proposal for the
!gall and an Underground Parking
with, and to report the results
to the Gity Council.
Council, at its meeting of
City Manager to solicit
design of the Third Street
Garage in connection there-
of said solicitation back
In compliance *,aith this instruction, this office
at your request prepared a draft of a contract for per-
forming the above design services and submitted the same to
the following consulting firms with the request that they
submit proposals:
Victor Gruen Associates
Charles Luckrnan Associates
The tTrdo consultants submitted their proposals as
requested; ho-vaever, both consultants had modified the
original draft considerably, necessitating further con-
ferences to arrive at proposals which were in a form
acceptable both to them and to this office. These revised
proposals have been received and reviewed; a copy of each
proposal is attached hereto.
It will be noted that the proposals provide that
the City may award a contract for either the Mall o~ the
Parking Garage or for both projects. Preliminary estimates
of the cost of these projects indicate that the-cost of the
Mall will be approximately 305,000 (per the Victor Gruen
Report); the cost of the Parking Garage will be approximately
;1,448,000; and the cost of both projects will be approximately
~1~753,000.
It also will be noted that in all respects except
the fee to be paid for the design services the two proposals
are very similar. In the matter of the fee to be paid by the
City for the design services, the Victor Gruen proposal
January 5, 1962
Subject : Third Street P~iall
Garage - Proposed
Page 2
and Parking
Design Contract.
yrovides for a sliding percentage scale, ~rrith a different
percentage fee for each cumulative X500,000 or portion
thereof of the Preliminary Estimate..- or construction cost -
as appropriate, while the Charles Luckman proposal provides
for a basic professional fee, plus 2.3 times direct technical
payroll costs, said direct technical payroll costs not to
exceed 3,8~ of the total cost of construction.
Following is a summary comparison of the two
proposals; shovaing the design fees, construction engineering
fees, and time required for preparation of Preliminary Plans
and 'rTo'rking Drawings
Gruen Luckman
Item Proposal Proposal
Design Fee°
Estimated Cost ~ 300,000 X22,500 26,200 Maximum
tt tt 400,000 30,000 O 000
3 ~ "
`° 500,000 37,500 33 800
~
@ kt
1,200;000 71,500 60,400
tt tr
1,500,000 83,500 71,800 ~~
`° 19753,000 91,596 81,414 a
" 1,800,000 93,100 83,200 •~
Progress Payments:
Upon co'rrpletion of
Preliminary Drawings
and Estimate 37.5 35/
Upon completion of 500 of
~dorking Dra~,rings 6g$ 65/
Upon completion of Working
Drawings 100~I 100/
Construction Engineering Fee: 1.125f 0.80
Estimated Cost X500,000 p 5,625 ~ 4,000
n ..~ 19500,000 .10987
12;000
January 5, 1862
Subject: Third Street Mall and Parking
Garage - Proposed Design Contract.
Item
mime Required to Prepare
Preliminary Plans and
Estimate
Time Required to Prepare
~.dorking Drawings
Gruen
Proposal
Page 3
Luckrnan
Proposal
g0 cal. days g0 cal. days
150 cal. days 150 cal. days
Under the terms of the proposed contract, the
Consultant thrill prepare Preliminary Drawings and Preliminary
Estimates for both the Mall and the Parking Garage. d~Ihen this
material_nas been approved by the City, the folloinring payment
will be made by City:
victor Gruen Proposal - X29,250 maximum
Charles Lockm an Proposal - $28,450 maximum
If the City Council, after reviewing the Preliminary
Drawings, elects to proceed with. working Drawings for the Mall
only, the to'cal fee payable upon receipt and approval of said
i;3orking Drawings and Specifications, based upon the approximate
estima'ce set forth hereinbefore, will be as follows:
Gruen Luckrnan
Item Proposal Proposal
Preliminary Drawings ~ Estimate ~2g,250 X28,450 rnaxirrum
,Dorking Drawings for Mall only
Total Fee
22,875 26,390 maximum
y~52,125 X54,840 maximum
If, on the other hand, the City Council elects to
proceed tivith `udorking Drawings for both the Pedestrian Tall and
the Underground Parking Garage, the total fee payable upon
receipt and approval of said Glorkino Drawings, based upon the
approximate estimates set fort_n hereinabove, will be as foliotvs:
Gruen Lockman
Item Proposal Proposal
Preliminary Drawings & Estimate X29,250 `b28,450 maximum
~.~Torking Drativings for both the
rylali and Parking Garage gl d 81, 814 rnax_i rnum
,59~
Total Fee X120,846 110,264
January 5, 1Go2 page L~
Sub,~ecte Third Street T4'iall and. ?arkin
Garage - P:_°oposed Desi;n Contract.
The abo?re surnr~lary and tabulations show that, should.
t'fle Ci Uy ^,OUnC11 elect t0 abanCt Ci'1 tT1e prO;JeCt of t2T' file rc CeljJt
Of Prelimin$_i~y DraVving S, C_' t0 1J rOCeed v7i th tfle ~O I'epara tl0n Of
do_^~;ing DraG~ings r^or the ~ edostria_n P~tall only, the. J ro~oosal of
Victor Gruen Associates involves the lo,test fee to be pa9_d by
the City for the required serv__co-s.
Ho,'Tever, should the Ci'cy Council elect to proceed
'yq i til the "3 r2$Jara ti On Of ~e'TOr'i1n~ Dr aE~i 1Y'i~S f Or t''7. Oti'1 t'fi:?
i~edeStr tan Ball and t'tle Ui'1 C12 _'`; T`OU_Y1d i~a. r'%{i ng Cxara~e, tree _J'f'O_uOSal
CI Charles LuCrCYilafl !~SSOCateS inVO1VeS the 1CV~T2St fee t0 02 Uaid.
by the City for the _r-equi red services.
Since both of the consultants subrn_tt_ng of^o,oosals
are recognized nationals as e-coeits in
-y" 1. t'le field o~ Tanning
and oeszgnJ_n; this tzrpe of faCZl_Lti', 1L ['rOUld apoear cnav Lhe
City COUld 2ngage^ iit'le^~' CCn slal'GB.nt 471 tit ti'12 aS SUrBnCE "i,'f1_at t_~2e
facility desionecr would be entirel~~ satisfactory, ~- n~f
I~ the~~ ore
ap_Oears that the City's interests r:,iould best be served by
SeleCtl Yl~% tT1-2 COi2 SLlltant 'Jr0'JO ii'>>' ? O- the
o S_ _ th. l OS?6.6t fee f r ~
U
services required.
In vievr o:E' the f ae% that the cost to the City of the
Cilarl e.S LLl C.t{lllan t;.SSOCiateS~ Jr0_OOSal 1S On~~% Slightly higher[',
if the pro,jeet ? s abandoned after rece ipt o? p:"eliminary Drasrin~: s
_j
or if ,~;orT~i_r,,; Dr ay;ngs for the r~iall only are reauired, v;hile the
COBt t0 file City Of SaiC`i'. _Qr OOOSai is COnsid.c^"1"ably lOiiTer if
~To_rr.ing Drawings for both trle P~iall and the Parking Garage are
required, ; t i s recommended that the City_ Council be -requested,
_ -.._w .__.~ .._
CO cc.CC O_C file JY'OiJOSal Of Charles 1"UC'~rnan i1SSOCi ~.teS.
1'c further is recommended that the City: Council be
requested to authorize the City Rlanager to ma'..re a~oplioation
for a plannir_~ advance from tre Community Facilities Adr~~ini-
strat;o_n of tine United States in sus'=°icieilt amount to cover
the cost of the Charles Lockman Associates proposal.
^his office presently is solicit~n;g ~rooosals for
an eCOYlOmiC a_O~OT'a.1Sal Of' t}le tiia11 an0'O t'~arking Ga:C'o.~2 plan,
an0'_ bdi ll rBTJOrt file 1^e SUl'LS Of Sa"~C! SOll Clta tl 0=1 at file 22,r 11e St
~OSSi.ble date,
BARTh%TT L, h_,iJi7EDY, 9
:~etin' C?ty En~'ineer
Attaenments: b-
Victor Gruen Associates p~^oposal
Charles Luci';man Associates proposal