sr-042865-2CITY OF SANTA MONICA
I T - T
DATE: April 20, lgb5
T0: Perry Scott, City Manager
FROM: Bartlett L. Kennedy, City Engineer
SUBJECT: Third Street Mall - Architect's Services
During Construction
As you know, it is our normal procedure to include in our
design contracts with Architect-Engineer firms a provision
for certain services to be rendered during construction of
the project. Such services include consultation and advice
on colors, patterns, and rraterials (when a choice is per-
mitted under the specifications, as well as periodic in-
spection and visits to the site during construction. Due
to the unique circumstances involved in the design contract
for the Mall, however, no mention of such services was in-
cluded in said contract.
Since the primary appeal of the Mall is its aesthetic and
architectural treatment, and since Charles Luckman Associ-
ates are responsible for the development of these features
of the Mall, it certainly is in the best interest of the
City to retain their services during the construction phase
Accordingly, Charles Luckman Associates, at the request of
this office, has submitted a proposal for performing the
services referred to above. A copy of their letter proposal
is attached hereto.
The architect°s proposal states that the fee for these
services iaill be not more than $3,97x• An allowance of
$4,000 for this purpose has been provided in the incidental
expenses for this project.
It is recommended that the City Council be requested to
authorize the administration to enter into the attached
agreement with Charles Luckman Associates to perform the
services outlined above for a fee of not to ex l: ; ,~.
~~~ ° ~ 6 a~
APR ~?9~5
~ - ~v B'Sl '~Ii
BARTLETT L. 'I~ £9~~i~#
City Engineer ~'4h ~'S~il(~.
BLK jf s
C, H A €i N H S R U C ;-C M A N ASSOCIATES planning architecture engineering
J220 sunset boulevard, los angeles, California 90069, Crestview 4-7755
Apri119, 1965
Department of Public Works and Engineering
City Hall
Santa Monica, California
Attention: Mr, Bartlett L. Kennedy
City Engineer
Re: Professional Services, 3rd Street Mall
Dear Mr, Kennedy:
In response to your request, CLA proposes to provide professional
services for the 3rd Street Pedestrian Mall during the period of
construction, as follows:
1, Check and approve samples, schedules, shop drawings and
other submissions for conformance with the design concept of
the Project and for compliance with the information given by
the Contract Documents,
2. Selection and approval of paint colors and material samples..
Such selection shall be subject to final approval by OWNER.
3, Issuance of Bulletins and Change Orders when requested by
OWNER.
4, CLA will make periodic visits to the site to observe the progress
and quality of the work and to determine in general if the work is
proceeding in accordance with the Contract Documents. CLA
will not be required to make exhaustive or continuous on-site
inspections to 'check the quality or quantity of the work and CLA
will not be responsible for the Contractors' failure to carry out
the construction work in accordance with the Contract Documents.
Mr. Bartlett L. Kennedy -2-
April l9, 1965
During such visits and on the basis of CLAYS observations while
at the site, CLA will keep the OWNER informed of the progress
of the work, will endeavor to guard the OWNER against defects
and deficiencies in the work of the Contractor,
5. Final inspection of the project when the Contractor indicates
that the job is complete.
^1 he performance of these services shall in no way negate the Con-
t-racto-r~s responsibility for carrying out all the terms and conditions
o~ the General Contract on each project. These construction obser-
vation services shall relate only to construction work performed by
the General Contractor as described in the Contract Documents.
For providing the professional services described herein, CLA shall
be paid a total fee of three-thousand nine-hundred and seventy-six
dollars (~3, 976. 00). CLA will invoice the OWNER on a monthly basis
in proportion to the progress of the construction work. No deduction
shall be made from CLAYS compensation on account of penalty, liqui-
dated damages or other sums withheld from payments to the Contractor.
If the project is suspended or terminated by the OWNER before com-
pleted, CLA shall be paid to date of such suspension or termination
based upon the degree of completion of the construction.
CLA warrants that the professional services to be furnished under
this Agreement shall be performed by, or under the direction of,
licensed Architects or Engineers.
7i the above conditions are satisfactory, please signify your approval
by signing as noted below and return one copy to CLA for our records.
Ve~ truly yours,
i
/William M. Schoenfeld!
'Project Architect
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