sr-102610-3eCity Council Meeting: October 26, 2010
Agenda Item:: ~~~
To: Mayor and City Council
From: Susan Cline, Acting Director of Public Works
Subject: Construction Contract for the Reed Park Office Improvements Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with CST
Construction Company, aCalifornia-based company, in an amount not to exceed
$107,800 (including a 10% contingency) for improvements to the CREST Youth
Office located at Reed Park.
2. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
During the FY 2007-2008 budget process, Council approved funding for the Reed Park
Facilities Improvements Project. Staff at the CREST Youth Office located at Reed Park
has grown over time with office and storage spaces added ad hoc which has resulted in
an inefficient work area and little to no area for staff to serve the public. This remodel is
necessary to provide program managers and coordinators with an adequate, organized
and functional space and a small reception area in a shared building to better serve the
community.
Due to staff shortage, the City was unable to begin the project until FY 2008-2009.
Since that time, a space analysis was conducted, designs prepared, construction bid
documents generated, and permits obtained. The City solicited bids for the
improvements and staff recommends CST Construction Company for the project in an
amount not to exceed $107,800.
Discussion
Reed Park, located at 7th Street and Wilshire Boulevard, is a vital community gathering
place that includes Miles Playhouse, Joslyn Hall, tennis and basketball courts, a
playground, storage buildings, and the existing CREST Youth Office. The Youth Office
administers the after-school CREST Program, as well as other weekend and summer
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recreation and sports programs for elementary and middle school-age youth and their
families. The Youth Office currently receives approximately 9,000 youth registrations
annually.
The Youth Office occupies 1,725 square feet of space within two buildings at Reed
Park. The eight program coordinators occupy both buildings with four coordinators in
each building. The office is regularly visited by the public and there is insufficient
reception and counter space for computers used by the public to complete necessary
online forms. This project creates efficient space for City staff and the public.
The scope of the project includes consolidating the existing Youth Office with adjacent
meetinglstorage room to create one open space with an organized hierarchy of work
spaces. An existing covered clearstory window will be uncovered to add natural light.
New ducts, new carpet, and improved lighting will also be installed. By consolidating
staff offices into one building, a room in Joslyn Hall can be converted to amuch-needed
conference room.
Contractor Selection
The City issued a Notice of Inviting Bids on July 14, 2010. The notice was published in
the Santa Monica Daily Press and posted on the City's website. The scope of work
includes minor demolition, new finishes, new millwork, a modified kitchenette, air ducts
upgrades, new carpet and paint, and new light fixtures. The City received 13 formal
bids that were publicly opened by the City Clerk's staff on August 19, 2010. The Bid
results were as follows:
Bidder
Bid
CST Construction Company
Ventura Construction, Inc.
Acon Development, Inc.
Gimel Construction, Inc.
$ 98,000
$ 130,000
$ 130,400
$ 136,500
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Bidder Bid
Fasone Construction, Inc. $ 137,259
Kerwin Construction, Inc. $ 145,590
JR Universal Construction, Inc. $ 146,939
SGK Builders, Inc. $ 148,790
Ace Construction & Maintenance, Inc. $ 152,200
G Coast Construction, Inc. $ 167,500
Vincor Construction, Inc. $ 168,450
SPC Building Services. $ 175,831
DELMAC $ 192,500
The bids were evaluated by staff from the Community & Cultural Services and Public
Works Departments. The selection criteria were based on pricing, understanding of the
scope of the project, direct experience on similar projects, approach to the work,
technical competence, and qualifications of the proposed staff.
Staff recommends CST Construction Company based on the quality of their services
and experience with similar projects. The contractor's recently completed projects
include the Larchmont Lofts, Jefferson Creative Offices, and the City of Long Beach
Mother's Beach Park Improvements. These projects demonstrate experience with new
construction and tenant improvements. References were contacted and all. respondents
reported that the contractor's work was completed in a timely and cost-efficient manner
while maintaining consistent quality. The State Contractors License Board confirmed
that the contractor's license is current, active, and in good standing.
Construction is scheduled to begin in November 2010 and be completed by Aprii 2011.
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Financial Impacts & Budget Actions
The contract amount to be awarded to CST Construction Company is $107,800. Funds
are available in account number 0010598.589000, Reed Park Facility Improvements.
Prepared by: Shawna McCormick, Architectural Associate
Approved:
Susan
Acting Direc or of Public Works
Forwarded to Council:
'-~ ~~
Rod Gould
City Manager
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Reference Contract No.
9291 (CCS).