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City of ®I~y ®®~~1~/'I !OSip®~
Santa Moniea
City Council Meeting: October 26, 2010
Agenda Item: ~~
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Purchase of One Truck Mounted Loader
Recommended Action
Staff recommends that the City Council authorize the City Manager to award Bid #3009
to Rush Truck Center, a company based in Texas, with a local dealership in California,
for the purchase and delivery of one new and unused truck mounted loader, in the
amount of $247,567.
Executive Summary
In accordance with the City's vehicle replacement program, one vehicle currently being
used by the Water Division is due for replacement. Staff recommends that a purchase
order be issued to Rush Truck Center to furnish and deliver one new and unused truck
mounted loader in the amount of $247,567. Funds are available in the Vehicle
Management Fund.
Discussion
The proposed truck mounted loader will be used by Water Division personnel and will
replace a vehicle that has reached the end of its useful life and is scheduled for
replacement at this time. Truck mounted loaders have a front mounted bucket with a
dump body and are used to load and haul dirt and debris. As referenced in the
Information Item that was submitted to the City Council on January 15, 2008, two of the
goals of the Reduced-Emissions Fuels Policy for Vehicle Purchases are to reduce
emissions and to reduce the use of petroleum fuels. The purchase of this CNG -low
emission truck mounted loader will contribute to these goals.
1
Vendor Selection
In August 2010, the City published Notices Inviting Bids to furnish and deliver one new
and unused truck mounted loader in accordance with City specifications. Bid forms
were posted on Planet Bids and notices were advertised in accordance with the City
Charter and Municipal Code provisions. Five bids were received from three vendors
and were publicly opened and read on August 25, 2010 per Attachment A.
Bids were evaluated based on the ability to meet specifications, competitive pricing, and
quality of the equipment. The unit offered by Rush Truck Center meets all
specifications and requirements, and the firm can deliver the truck mounted loader in
the most reasonable time frame. Based on these criteria, Rush Truck Center is
recommended as the best bid.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Rush Truck Center is $247,567. Funds
are available in the adopted FY 2010-2011 budget in account number 0540167.589200.
Prepared by: Kimberlie Nimori, Acting Purchasing Agent
Approved:
L?
Carol Swindell
Director of Finance
Forwarded to Council:
-mac
Rod Gould
City Manager
Attachments: Attachment A -Pricing
2
ATTACHMENT A
BID #3009 ~ '
BID CL,03E DATE: 08/25/10 TITLE: FURNISH AND DELIVER l'1NF rot ntFw enln 1 rnu rcon rei.........r r.,~.r-r.....,~~...
Vendor . ~ -.
Koerner Track Center
' .. .~,~vv~~,~v ~V/9MGl~
Los Angeles Freightliner
Rush Truck Centers
Yeer/Make/MOtlel Of cab & chassis Hunll Ion Park, CA
2010 Crane Cerfler LEr2-40 Whltllar; CA Pico RNera, CA
PB O~erfhe Cab Loetler, Model L-250- 2011 Autocar ACX 2011 Peterbilf Model 320
Year/MakelMotlel of body Warren Inc. WXL Serles CT PB Loader Model L-260-CT epanan Tmck Cwnpany MCUa speur,.ce ~ Pe Over the Cab Loader, Model L-260
DUradae8 SLB-31a Mounted L°atlef Arm and Gamehall OuradlesS SLB-318
Deacd don Q
Cost of VBhlCle 1 Unit dee EM rice Unit ea E# ce Unlt dce E>d dce Untt ce Fit des Unit dos Ezl dce
233,594.00 233,S9A.00 238,894.00 236,694.90 219,821.51 218,821.51 231,589.51 231,688,61 216,893.82 218,693.82
opemrora Menu.l 3 Included Induded Induded Includ
d
e Included
lunnceucn Manual 2 Induded Included Included
.Included Included
sn°p M.Intenwce M°nutl 2 Induded Included In
l
d
d ~
c
u
e Included Included
m°:~mtea>°ru M.n°al 2 included Included Included i
Incit
tled
Included
EIegACOl wlnn9 schemalm 2 Included Included Induded
Included Inclutletl
Eleptronl°ehut OMV°Ivee 1
Subtotal
°
$ 233,594.0
$ 236,694.00
219,821.51
231
569
51 Included
$
8
Sales tax 9.75
~
$ 22 775.42
$ 23 077.87
21 432
60 ,
.
22 578
03 1
,693. 2
$
5 Year Warren on En ine
1 750.00
1 750
00 . , 21,322.65
5 Year Warren on Trensmission
1 575.00 .
1 575
00 3 050.00 $ 3 050.00 $ 6 350.00
5 Year Warrant on Botl Metal
bod onl included .
included bod onl 450.00
Included $ 450.00 $ 1,200.00
5 Year Warren on Paint Defects
bod on Induded
bod included $ 4 DOO:OD Included, see werce
5 Yeer Werran on Chassis
Ne Bid
No bid Included $ 4.000.00 NIA, see warcan
ref
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10 50
10 50 7 500.00 7 500.00 Inclutletl, see warren
eve an N/C N/C 50
10
$ 0 5
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