sr-101210-3cCity Council Meeting: October 12, 2010
Agenda Item: 3"C--~
To: Mayor and City Council
From: Carol Swindell, Finance Director
Subject: Purchase of Pay-By-Space Machines for Main Street Parking Lots
Recommended Action
Staff recommends that City Council authorize the City Manager award a purchase order
to Digital Payment Technologies, a Canada based company, in the amount not to
exceed $340,000 for pay-by-space machines for the City's Main Street parking lots.
Executive Summary
The Digital Payment Technologies machines will replace 351. parking meters at Main
Street parking with 20 pay-by-space machines. Replacing parking meters with pay-by-
space machines will provide customers with an electronic pay option and will reduce
..labor and maintenance costs. The cost of 20 pay-by-space machines is $340,000.
Discussion
The Digital Payment Technologies machines will replace 351 single-space meters with
20 pay-by-space machines at City parking lots located on Main Street between 2300
and 2600 Neilson Way. These pay-by-space machines will provide customers with an
electronic pay option and will reduce labor and maintenance costs associated with the
collection and deposit of monies collected from parking meters and maintenance of
meters.
Currently, the City operates eight Digital Payment Technologies pay-by-space machines
at various City-owned parking lots, including the lot adjacent to the Annenberg
Community Beach House. These machines are maintained by City and the parking
operator's staff and have been found to be reliable, user-friendly, multi-lingual, and
secure. In addition, they are compatible with parking enforcement equipment and are
powered using solar power.
1
Vendor Selection
Staff recommends Digital Payment Technologies as a sole source provider for the 20
pay-by-space machines heeded to replace the single space meters at the Main Street
lots. The City currently has Digital Payment Technology machines in five locations and
having compatible equipment in various locations increases the efficiency of the
operations and maintenance of the equipment, would allow for parking operation's staff
to program the machines remotely for all lots, ensures the public has a consistent
parking experience, and allows the City to produce consolidated parking reports. The
City has had good experience with these machines. Several other cities in southern
California including Long Beach, Glendale, and Ventura, have recently selected these
pay-by-space machines. The price quoted to Santa Monica is consistent with that
provided to these cities. Revenue from all pay by space machines will able to record in
one consolidated report. The proprietary copyright of the software-owned by Digital
Payment Technologies will only able to work on Digital Payment Technologies pay-by
spaces machines as the hardware. Compatibility of these new machines with existing
inventory is of paramount consideration.
Financial impacts & Budget Actions
The purchase order to be awarded to Digital Payment Technologies is $340,000. Funds
are included in the FY 10/11 budget at account 0774056.589000. Funds for for ongoing
maintenance will be requested in each annual budget cycle for council approval.
Prepared by: Frank Ching, Parking Coordinator
Approved:
~~P
/j' ~0~(ISa'
Carol Swindell
Director, Finance Department
Forwarded to Council:
~~ ~
Rod Gould
City Manager
2