sr-092810-3cc7®
c;cyor City Council Report
Santa Monica
City Council Meeting: September 28, 2010
Agenda Item:.°L--
To: Mayor and City Council
From: Carol Swindell. Director of Finance
Subject: Purchase of Front Load Refuse Packer Units for the Resource Recovery
and Recycling Division
Recommended Action
Staff recommends that the City Council authorize the City Manager to issue a purchase
order for the purchase of two new and unused front load refuse packer units from
Boerner Truck Center, a California based company in the amount of $515,088.
Executive Summary
In accordance with the City's vehicle management program, two front load refWSe
packer units are needed for Resource Recovery and Recycling operations. Staff
recommends that a purchase order be issued to Boerner Truck Center to furnish and
deliver two new and unused front load refuse packer units in the amount of $515,088.
Funds are available in the Vehicle Management Fund.
Discussion
On April 27, 2010, Council awarded bid #2998 to Boerner Truck Center for the purchase
of three new and unused front load packer units. Boerner Truck Center also provided
pricing for the purchase of additional units as part of that bid.
The compressed natural gas (CNG) powered front loaders will be used by Resource
Recovery and Recycling personnel to provide services for the commercial trash,
recycling. and food collection waste programs. As referenced in the Information Item
that was submitted to the City Council on January 15, 2008, two of the goals of the
Reduced-Emissions Fuels Policy for Vehicle Purchases are to reduce emissions and to
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reduce the use of .petroleum fuels. The purchase of these two additional CNG, low-
emission vehicles will contribute to these goals and comply with .California Air
Resources Board (GARB) and South Coast Air Quality Management District (AQMD)
regulations.
Vendor Selection:
Boerner Truck Center was selected as the best bidder for the following reasons:
maneuverability in alleys, maximum payload, minimum emissions, driver comfort,
ergonomics, and cost. The Crane Carrier chassis and Amrep body, bid by Boerner
Truck Center, is 9 inches to 28 inches shorter in overall length compared to those bid by
the other bidders. This allows for a smaller turning radius and better maneuverability
through tight City streets and alleys. These vehicles are the same make and model of
most of the current Resource Recovery and Recycling fleet. This consistency helps
reduce training, downtime and parts inventory.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Boerner Truck Center is $515,088.
Funds are available in the adopted FY 2010-2011 budget in account number
0540167.589200,
Prepared by: Kimberlie Nimori, Acting Purchasing Agent
Approved:
Forwarded to Council:
~~~ ~ `~
Carol Swindell Rod Gould
Director of Finance City Manager
Attachments: Attachment A -Pricing
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ATTACHMENT A
BID #2998 (ADDITIONAL UNITS)
TITLE: FURNISH AND DELIVER THREE 13) NEW AND UNUSED FRONT LOAD REFUSE PACKER I tNIrS FnR rNF cnl In wesrF nnmm~nl
VendO Koerner Truck Center Carmenita Truck Center
: Huntington Park, CA :'Santa Fe Springs, CA
Notes 2.body types see notes below -
Cab & chassi
Year/ 2010 Crane Carrier LET2-40 2011 Autocar ACX64
Make/ packe 2010 Amrep HX450FL AMHFLPO-22 2010 Amrep HX450FL AMHFLPO-22 2010 Newway Mammoth
Model
IOading arm 2010 Amrep HX450FL 2010 Amrep HX450FL same
Description Ot Unit rice Ext rice UnR nce Ext rice Unif rice Ext rice
Cost of vehicle 2 225,733.44 451,466.88 209,490.00 418,980.00 214,863.00 429,726.00
shop servicelrepair manuals/cds
covering all systems and 2 Included Included Included
components for the order
complete wiring diagrams far cab,
anassls antl hotly
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Included
Included IpCUded
3 operating manuals for
each vehicle 2 Included IOCIUded
IOCUded
manufadurar's product literature '
with specifications on all 1 Included Included Included
components
Trainlns 1 Included Included Included
electronic weigm scales 2 $ 5,245.00 $ 10,490.00 $ 5,245.00 $ 10,490.00 $ 5,245.00 $ 10,490.00
Price to atltl electronic shut off
valves at each CNG tank ~ 2 $ 500.00 $ 1,000.00 $ 500.00 $ 1,000.00 $ 500.00 $ 1
000.00
(unit price per vehicle) ,
Subtotal $ 462,956.88 $ 430,470.00 $ 441,216.00
Sales tax (9.75%) $ 45,138.30 $ 41,970.83 $ 43,018.56
Engin
Cummins 2. $ 1,750.00 $ 3,500.00 $ -1,700.00 $ 3,400.00 $ 1
700.00 $ 3
400
00
Warranty
Transmission , ,
.
Allison 2 $ 1,575.00 $ 3,150.00 $ 450.00 $ 900.00 $ 450.00 $ 900.00
Tire fe $ 42.00 $ 63.00 $ 63.00
Delivery (if any) $ 300.00 $ _ $ _
Payment Terms Net 30 upon delivery of completed equipment $250 net 21 days
Payment terms discoun N/A $ (250.00) $ (250.00)
Grand total
~.
(after discoyr>It) $ 515,087.18- $ 476,553.83 $
' 488,347.58