sr-091410-1k~®
c;cror City Council Report
Santa Monica°
City Council Meeting: September 14, 2010
Agenda Item: ~-`'~
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Purchase of One CNG Fueled Bucket Truck for the Public Landscape
Division
Recommended Action
Staff recommends that the City Council authorize the City Manager to award a purchase
order to Altec Industries, Inc., a company based in Birmingham Alabama, with a local
office in Southern California, for the purchase and delivery of one CNG-fueled bucket
truck, in the amount of $269,306.
Executive Summary
In accordance with the vehicle replacement program, one vehicle currently being used
by the Public Landscape Division is due for replacement. Staff recommends Altec
Industries, Inc. to furnish and deliver one new and unused CNG-fueled bucket truck at a
cost of $269,306. Funds are available in the vehicle replacement fund.
Discussion
The proposed CNG-fueled bucket truck will be used by Public Landscape Division
personnel and will replace a vehicle that has reached the end of its useful life and is
scheduled for replacement at this time. Bucket truck units are used by the Community
Forest Operations staff for tree trimming. As referenced in the Information Item that
was submitted to the City Council on January 15, 2008, two of the goals of the
Reduced-Emissions Fuels Policy for Vehicle Purchases are to reduce emissions and to
reduce the use of petroleum fuels. This CNG low emission bucket truck will contribute
to these goals.
1
Vendor Selection
Section 2.24.080 (b) of the Municipal Code allows exception to competitive bid
procedures when such competitive bid procedures have already been utilized, such as
in purchasing from Federal, State, County, City or special district government agencies,
or from cooperative purchasing agencies consisting of such agencies.
Altec Industries, Inc. has based their pricing on National Joint Powers Alliance's (NJPA)
contract #081209-ALT. NJPA is a service cooperative, based in Minnesota, which
establishes and provides nationally leveraged and competitively solicited purchasing
contracts. Through this process, Altec Industries, Inc. was awarded the contract. NJPA
contracts are also supported and widely used by government agencies throughout the
United States.
Financial Impacts & Budget Actions
The purchase order amount to be awarded to Altec Industries, Inc. is $269,306. Funds
are included in the FY 10-11 budget in account number 0540167.589100.
Prepared by: Kimberlie Nimori, Acting Purchasing Agent
Appro/'v,~ed,,:D
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Carol Swindell h~. e. ~ ,
Director of Finance
Forwarded to Council:
--
.-
Rod Gould
City Manager
Attachments: Attachment A -Pricing
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ALTEC INDUSTRIES, INC.
NJPA Contract #: 081209-ALT
ORDER PRICE REVIEW ~_.
20-1
Customer Contact: Matt Hadley
Phone:858-232-9189 /Fax: 866-244-1440 /Email: Matthew.Hadley Itec.com
Quoted by: Courtney Meredith Date: 8/6/2010
Phone:205-241-3165 / Fax:205-458-3881 / Email: Courtney.Meredith Itec.com
REFERENCE ALTEC MODEL: LRV60-E70 Base Price $137,995.00
Per Altec Commercial Standard Specifications plus Options listed below
(A.1 NJPA PRICE LIST OPTIONS
1 Delivery Cost to Customer from Dixon, CA (410 miles at $1.70) $697.00
2 Engine StarUStop with Secondary Stowage $2,376.00
3 SPOT 3 - 4 point recessed LED strobe system $1,013.00
(g,) (OPEN MARKET ITEMS !Items Below are Listed ata 20% Markup Excluding the Chassis ata 3% Markuol
1 LRV60-E70RM -Rear Mount in Lieu of Standard ($695.00 at 20%) $834.00
2 Automatic Auot Boom Stow Securin System ($592.00 at 20%) $710.00
3 Platform Floor Liner with Step ($113.00 at 20%) $136.00
4 Power Distribution Module ($467.00 at 20%) $560.00
5 Rectan ular PTO Hour Meter $94.00 at 20%) $113.00
6 7-wa Trailer Rece tacle in lieu of Standard 6-wa (No Char a $0.00
7 Altec MPS stem $174.00 at 20% $209.00
8 Secondary set of 242 Outriggers. Mod. A Frame ($2,040.00 at 20%) $2,448.00
9 Shut off Valve at Return Filter ($26.00 at 20%) $31.00
10 Lower Boom Liftin Eye ($127.00 at 20%) $152.00
11 Si ht and Temp. Gua a for H draulic Reservoir ($59.00 at 20%) $71.00
12 Delete Standard Body -$8,830.00
13 Custom Bod - PL 164.102 for Rear Mount Unit - $6,754.00 at 20% $8,105.00
14 DOT Certification ($102.00 at 20%) $122.00
15 Delete Standard Diesel Chassis -$56,869.00
16 assis - utocar A 42 - w ummins I - or app ication( 15 7 .00 at 3 0 $155,508.00
SUBTOTAL FOR UNIT AND CHASSIS: $245,381.00
TOTAL FOR UNIT AND CHASSIS
**Pricing valid for 90 days**
NOTES
PAINT COLOR: White to match chassis, unless otherwise specified
WARRANTY: 12 months or 12,000 miles parts and labor, 90 days travel charges for chassis
and mounted equipment (parts only for overseas customers).
TO ORDER: To order, please contact Courtney Meredith.
CHASSIS: Per Altec Commercial Standards