sr-091410-1hCity Council Meeting: Septem3~er 14, 2010
Agenda Item: ~'-`~
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Jory Wolf, Director of Information Systems
Subject: Ongoing Maintenance for Electronic Timekeeping and Attendance
Software
Recommended Action
Staff recommends that the City Council approve ongoing maintenance and support
services expenditures for the City's electronic timekeeping and attendance software in
an amount not to exceed $360,000 for the five fiscal years FY 10-11 through FY 14-15.
Executive Summary
On November 23, 2004, the City Council authorized the purchase of a time and
attendance software system from Kronos, Inc. and the related maintenance and support
costs for five years. Maintenance and support services for the next five years beginning
with FY 10-11 is estimated to be $360,000.
Discussion
In order to receive critical support and software updates for the City's electronic
timekeeping and attendance software, the City must continue to purchase maintenance
and support services from Kronos, Inc., the sole provider of these services. The City
has a contract with Kronos, Inc., to provide these support services but the expenditures
of funds for the services is subject to approval by the City Council. The total anticipated
expenditure for services for an additional five fiscal years beginning with FY 10-11 is
$360,000; this total cost includes a 10 percent contingency.
Financial Impacts & Budget Actions
The estimated cost for software maintenance and support for the five fiscal years FY
10-11 through FY 14-15 is $360,000. Funds for the FY 10-11 maintenance and support
costs are budgeted in the following Computer Software Maintenance accounts:
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01222.533580, 01304.533580 and 27441.533120. Future maintenance and support
costs will be included in the proposed budget of the respective year for Council's review
and approval.
Prepared by: Candace Tysdal, Financial Operations Manager
Approved:
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Carol Swindell Fi>„ [~_? .
Chief Financial Officer __ ((jj''
Forwarded to Council:
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Rod Gould
City Manager
Approved:
Information Officer
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