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Santa Monica
City Council Meeting: September 14, 2010
Agenda Item: ~-G~
To: Mayor and City Council
From: Eileen Fogarty, Director, Planning and Community Development
Subject: Construction Contracts for the Advanced Traffic Management System,
Phase 3 Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with Terno, Inc.,
a California-based company, in the amount of $1,140,080 (including a 10%
contingency) for the construction of the Advanced Traffic Management System,
Phase 3 Project; and
2. Authorize the City Manager to negotiate and execute a Professional Services
Agreement with Willdan Engineering, aCalifornia-based company, in the amount
of $150,000 (including a 10% contingency) to provide construction management
and inspection services for the project; and
3. Authorize the Transportation Planning Manager to issue any necessary change
orders to complete additional work within budget authority.
Executive Summary
The Advanced Traffic Management System (ATMs), Phase 3 Project implements the
Transit Priority System (TPS) for both Big Blue and Los Angeles County Metropolitan
Transportation Authority (Metro) Rapid buses along the Wilshire, Santa Monica, Pico,
and Lincoln Boulevard corridors within the City. A total of 80 signalized intersections in
the City are located on the TPS corridors and are included as part of this project. The
project is funded with Metro funds. Terno, Inc. is recommended for the construction of
the project at a cost of $1,140,080 and Willdan Engineering for the construction
management and inspection services at a cost of $150,000, resulting in a total project
cost of $1,290,080.
Discussion
The City received a $4.7 million grant from the Los Angeles County Metropolitan
Transportation Authority (Metro) to install equipment to enable transit priority on the four
current Metro and Big Blue Bus Rapid Bus corridors. The Transit Priority System
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(TPS) will allow Rapid buses to communicate with the traffic signal system to trigger
extra green light time for busses that are running behind schedule. Current TPS
installations along Metro routes have shown a 25% reduction in travel times.
Implementation of the TPS within the City necessitates a major upgrade of the City's
traffic control system, including installation of fiber optic communication and other
equipment to facilitate detection, coordinate traffic and accommodate transit priority.
City staff has worked with Metro to determine how to best facilitate transit priority along
the Rapid corridors while still maintaining local control.
The Advanced Traffic Management System (ATMs) project has been divided. into a
multi-phased implementation plan, as described below. The Metro grant funds have
been used for TPS infrastructure improvements in the Downtown during Phase 2.
Phase 1 (Complete): Phase 1 included the downtown section of 4th Street and
extended between California Avenue and Olympic Drive. The project was completed in
June 2006.
Phase 2 (Complete): Phase 2 included traffic signal improvements in the Downtown
area bounded by, and including, Ocean Avenue, Wilshire Boulevard, Lincoln Boulevard
and Colorado Avenue. Phase 2 also incorporated Lincoln Boulevard from Downtown to
the southern City limit. Construction of Phase 2 was completed in 2008. Approximately
$1.4 million of the Metro grant were used for TPS infrastructure improvements in the
Downtown.
Phase 3 (Current Phase): This phase implements the Advanced Traffic Management
and bus priority system improvements along Wilshire Boulevard, Santa Monica
Boulevard, Pico Boulevard, the three other Rapid corridors. Construction will be
completed in early 2011.
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Phase 4 (Under Design): Phase 4 condenses several future phases to implement
ATMS in the Office District area, the Mid-City area, and two other transit corridors,
Ocean Park Boulevard and Main Street/Neilson Way. The construction of this phase
will commence in late 2010.
Phase 5: Phase 5 will cover outlying areas such as San Vicente Boulevard and streets
north of Wilshire Boulevard as the final phase of the ATMS project.
Contractor Selection
On July 1 and 3, 2010, the City published a Notice Inviting Bids in the Santa Monica
Daily Press and on the City's web site. The bid documents were posted on the City's
online bidding system, PlanetBids. Fifty perspective contractors made requests for the
bid documents. The City Clerk's Office received eleven formal bids that were publicly
opened by the Deputy City Clerk on August 5, 2010. The bid results are as follows:
Bidder Bid Amount
Manuel Bros. Inc. $ 1,364,000
Dynalectric $ 1,484,953
Terno, Inc. $ 1,036,437
Steiny and Company, Inc. $ 1,078,189
Lincoln Pacific $ 1,215,495
Republic ITS $ 1,664,459
Comet Electric, Inc. $ 1,548;589
Christopher R. Morales, Inc. $ 1,165,720
C.T. & F., Inc. $ 1,421,738
Freeway Electric, Inc. $ 1,919,019
California Professional Engineering, Inc. $ 1,776,229
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All bids were evaluated on competitive pricing, understanding of the project's scope,
direct experience on similar projects, approach to the work, technical competence,
qualifications of the proposed staff, and the ability to meet the required time frames.
Other criteria considered for contractor selection included consistent accuracy in
bidding, volume of projects that involve traffic signal and fiber optic improvements, and
exceptionally positive reference responses.
Staff recommends Terno, Inc. based on price, quality of services offered, and
experience with similar projects. Terno, Inc.'s price is within the City's estimate. Terno,
Inc.'s experience on similar projects is extensive and includes previous traffic signal
projects with the City, installation of traffic signals for the City of Anaheim, City of Long
Beach, City of Culver City, and City of Rialto.
Staff contacted the reference agencies and all respondents reported that Terno, Inc.'s
work was completed in a timely and cost-efficient manner while maintaining consistent
quality. The Center for Contract Compliance verified that Terno, Inc. is in good standing
and capable of handling labor compliance issues. The State Contractors' License
Board confirmed that Terno, Inc.'s license is current, active, and in good standing. Both
Terno and its subcontractors are headquartered in California.
Construction Management and Inspection Services
In January 2010, the City issued a Request for Qualifications for construction
management and inspection services. These services include inspecting the
contractor's work during construction of traffic signal upgrades, fiber optics and
conduits, reporting field changes and unforeseen conditions to construction manager,
attending contractor's safety meetings and periodic progress meetings, and maintaining
all necessary inspection documentation relevant to the work conducted during
construction. Ten firms responded and three were shortlisted and interviewed by staff.
Staff recommends Willdan Engineering based on its experience and qualifications.
Willdan Engineering provided similar services for previous traffic signal projects in the
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City of Irvine and City of Highland. Staff verified references and all respondents
reported that Willdan Engineering provided quality inspection services.
Financial Impacts 8~ Budget Actions
The contract amounts to be awarded to Terno, Inc. and Willdan Engineering are
$1,140,080 and $150,000 respectively, resulting in a total project cost of $1,290,080.
Funds are available at account number 0200407.589306.
Prepared by: Andrew Maximous, P.E., Transportation Engineer
Approved:
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Eileen Fogarty
Director, Planning and Community
Development
Forwarded to Council:
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Rod Gould
City Manager
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Reference Contract Nos.
9272 (CCS) and 9273
(ccs).