sr-072677-6eCA 77-97 RSL:SIS riak
For Council Mtg: 7J26/77
.JUL ~ ~7
Santa Monica, California
July 14, 1977
TO: Mayor and City Council
FROM: City Attorney
SUBJECT: Increase of Athletic Field Use Fees
Introduction
This report transmits the. .attached resolution
which, if adopted, would increase the fees for use of
Memorial Park, rlarine Park, and John Adams High School.
Background
This resolution was requested by the City Council
at its meeting of July 12, 1977. As directed by the City
Council, the attached resolution provides for a two-step
increase in fees, The first would occur August 1, 1977,
and the increase over present fees would amount to half the
difference initially requested. The second step would occur
on July 1, 1978, and would amount to the second half of the
requested fees,
The resolution sets forth the fees to be charged
in two schedules. The schedule that will be effective until
June 30, 1978 would be as follows:
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Day
Night F7ithout Lights
Memorial Park
Soccer - football $20.00 $ 5.25
Little League 9.50 5.25
Softball 10.00 5.25
Baseball 18.50 5.25
Marine Park 7.25 5.25
John Adams
Baseball 12.50 5,.25
Soccer - football 27.50 5.25
Lining of Field 7.50 7.50
The schedule that would be effective from and after
July 1, 1978 would be as follows:
Dav
Night Without Lights
Memorial Park
Soccer - football $30.00 $ 7.50
Little League 12.00 7.50
Softball 15.00 7.50
Baseball 22.00 7.50
Dlarine Park 9.50 7.50
John Adams
Baseball 20.00 7.50
Soccer - football 45.00 7.50
Lining of Field 10.00 10.00
The increase of Twenty ($20.00) Dollars per team in the
adult sports program is already provided for under the general
language of Resolution No. 4231, Section 2E(1)(a), since that
provision indicates that fees fog leagues and tournaments .must
cover all costs for materials, officials, lights and trophies.
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Therefore, a specific of the statement of the amount was
not included in the attached resolution.
A copy of the previous staff report is attached
for information purposes.
Alternative Solution
Not applicable.
Recommendation
It is respectfully recommended that the City Council
adopt the attached resolution.
Prepared by: Richard L. Knickerbocker, City Attorney
Samuel I. Streichman, Assistant City Attorney
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CITY Or 'ANTA MONICA, CALIFORNIA ~'
REY.,dT SUMMARY SHEET
Date Submitted: June 27, 1977 For Council Meeting:
Subject: Increase in Park Use Fees Agenda Item Number:
Summary of Situation:
Since the determination of the amount of fee charged for public use
(adults only) of athletic fields, costs have risen considerably. The
City pays more today for electricity for lights for night games, for
chalking material to line the fields, for trophies and officials, and
officials, and for groundskeeping staff. In order for the Department
of Recreation and Parks to recover costs, fihis report analyzes these
costs, and transmits a recommendation to set the fees to recover
a greater amount of the costs.
Background Information:
Currently no fees are charged for the Youth programs.
However, the adult programs, in accordance with Resolution ~E4231,
dated July 1, 1972, pay fees for the use of athletic fields.. These
adult programs are either permit groups or adult sports. Adult sports
have their own budgets, which are adjusted periodically to match
revenues to expenditures. Permit groups pay for a permit each time
the athletic field is used.
The attached report provides an outline of the increases in costs and
suggests an increase in fees commensurate to cover these increases.
Policy Implication:
No new policy implications are contained in this report, but only a
continuation and extension of the policy set by the City Council by
Resolution ~k4231, dated July 1, 1972.
Economic Impact:
The anticipated impact of these fee changes is expected to be:
Total Revenue received fiscal year 1975-76 $ 2,034
Total Revenue expected to be received 1976-77
with the same amount of usage.. $ 5,273
Recommendation:
Amend Resolution ~~4231, Section 2.E. Municipal Sports (2) Athletic
Fields - Fee for each two hour period, to increase the fees for the
use of athletic fields at Memorial Park, Marine Park and John Adams
Junior High School as listed in the attached report.
Increase the per team registration fee in the Adult Sports program
to-cover the increases in the costs of the program.
Prepared by: Donald T. Arnett-
Peter Kipp
Attachment
Santa Monica, California, June 29, 1977 "
T0: Mayor and City Council
FROM: City Staff
SUBJECT: Increase in Park Use Fees
Introduction:
A recent survey of expenses has shown that increase in costs
over the past ten years requires a commensurate increase in
fees charged. These increases are mainly in electrical lighting
costs .and ground maintenance costs, but increases affecting fees
charged are also in game official's pay and in awards and trophy
costs.
Background
July 1, 1972 the Santa Monica City Council passed
Resolution ~E4231 declaring its policy for the use of facilities
operated by the Recreation and Parks Department to be:
" ..custom recognizes the appropriateness ',
of assessing .nominal fees for participation
in activities that entail expense beyond
the normal cost of activities in the general
program or for use of facilities or equipment
and for materials consumed in pragrams.
The members of the public are entitled to have
those making use of a limited public f acility
pay their just share of the cost of operating,
maintaining and constructing such facilities;... ',
Fees shall be charged and assessed for use
of recreation facilities when:
(1) The particular service is relatively
costly to render.
To: Mayor and City Council -2- June 29, 1977
(2) The particular service demanded '!
by comparatively few persons and the cost
of providing the facilities therefore is
relatively high.
(3) When the service is primarily ~,
for adults..
(4) When "the service is enjoyed by a
majority of non-residents who are not taxpayers
of the local jurisdiction.
(5) When the activity is non-recreational
or is limited to private or exclusive gro ups,
as in such instances the Recreation .and Parks
Department frequently is in competition with
private and commercial agencies which have
built facilities to meet the demand of this
type of activity.
(6) The schedule of fees shall be set according
to-accessibility, conditions, and current rate
for use of such facilities within the community
or adjacent area.
"D. The Recreation and Parks Department
shall exercise the responsibility in giving
preference to activities in accordance to the..
value to the community and the recreational
program rather than determining preference
on the basis of monetary return to the
Recreation and Parks Department or the city..."
"E. Municipal Sports
(1) Leagues and tournaments
(a) Shall cover all costs for
materials, officials, lights
.and trophies.
This analysis covers three recreational programs which
use three different areas:
Programs
Adult Sports
Youth Sports
Permit Groups
To: Mayor and City Council -3-
Areas
Marine Park
Memorial Park
John Adams Junior High School
June 29, 1977
The Adult Sports program uses a separate budget for each sport
charging each team an entry fee to cover all expenses incurred.
This budget could be adjusted for increases in electrical lighting
charges and ground maintenance costs. The sports played are
basketball, softball and volleyball.**
Adult Softball League Budget
Income
Expenses
$ 582.00
549.50
The Youth Sports program costs are totally covered by the Santa
Monica City Council annual budget which includes all costs of
officials, equipment, field marking and awards, following the
stated policy of making no charges for youth programs. (See
Council Resolution ~~4231, Section l.A.)
Permit groups pay for a permit for the use of sports fields which
completely covers all expenses, except for .trophies and officials.
No trophies are awarded and permit groups bring their own officials.
Permit fees do not cover equipment, staff on duty, lights and grounds
maintenance.
'~*Fees for volleyball and basketball programs do not include
charges for electricity, since these costs are absorbed by the
School District
To: Mayor and City Council
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June 29, 1977
Sports Fields Used
Memorial Park
Soccer (adults)
Little League (youth)
Softball (adults)
Baseball (adults)
Marine Park
Rugby (adult)
Baseball (adult)
John Adams Junior High School
Youth Sports only
Electric Lighting Costs
In analysing the electrical costs for the three fields.
used for Adult Sports, Youth Sports and Permit Groups, i.e.,
Memorial Park, Marine Park and John Adams Junior High School,
the increased cost results from both a higher charge per kilowatt
by the Southern California Edison Company as well as more
electricity being used:
of
Memorial Park 19b6-67 1975-76 Increase
Cost per year $. 6,387 $ 21,286 233
Cost per kilowatt $ .0405 $ .0566 39.7%
Number Kilowatts per
~
year
141,840 376,320 165
Marine Park
Cost per year $ 2,407 $ 4,873 102
To: Mayor and City Council -5- June 29, 1977
°1° of
1966-67 1975-76 Increase
Cost per kilowatt $ .028b •0531 85.7%
No. kilowatts per yr. 84,053 $ 91,840 9.2%
John Adams Junior High School
Cost per year $ 1,083 $ 7,740 615
Cost per kilowatt $ .0203 $ 0789 289
No. kilowatts per yr. 53,440 98,080 83.5%
Memorial Park
The addition of a lar ge gymnasium as well as a crafts
building with lounge and k itchen facilities has increased the
n eed for equipment capable of carrying the increased peak load.
Payment for this equipment is spread over a number of years, and
is reflected in increased costs. Also, an increase of interest
in playing soccer accounts for some of the increase of electrical
lighting costs at Memorial Park.
Marine Park
Additional tennis courts may account i n part for some
of the additional costs at Marine Park.
John Adams Junior High School
There has been considerable increase in the use of this
field by girl's activities over the past ten years.
The variation in costs per kilowatt is due to the
rate structure of the Southern California Edison Company which
varies according to the "demand meter" which in turn depends
upon the maximum useage at certain time periods. T'nis peak
load determines which ..equipment is .installed, which helps-
determine the cost per kilowatt.
To: Mayor and City Council -6- June 29, 1977
Ground. Maintenance Costs
Ground Maintenance is total field preparation, and
includes: dragging the field, filling in around the pitcher's
mound and around home plate, drawing the field lines, moistening
down the infield to settle the dust and washing off the bleachers.
Ground maintenance costs have risen approximately
93% -- 104% over the past ten years.
Officials' Pay
The increase in pay to officials does not impact the fees
paid since permit groups bring in their own officials --- the
cost is not included in the permit fee. The staff., however, is
on duty to insure lights are turned on and off, at a minimum of
two hours pay per permit, at $2,74 per hour today. In 1966-67
the officials were paid $2.10 per hour.
Likewise, the impact is minimal on youth groups, and
adults sports --- youth groups because they pay no fees, and
adult sports because this cost is budgeted separately by the
individual budget of the league, and is carried by the charge
to each team.
Awards and Troph y Costs
Awards and trophies do not materially impact the fees
charged by the Department.
In the Adult Sports Program, the team entry fee is adjusted
under-a separate budget to cover all costs, including trophies.
To: Mayor and City Council
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June 29, 1977
In the Youth Sports Program, as with other costs, the City
Council budget is adjusted to cover costs, to make these sports
available at no charge to the youth.
In the Permit Groups program, no awards or trophies are
given, therefore, there are no costs for this item included in
the permit fee.
Research indicates in the past ten years trophy costs have
doubled, so today a $10.00 trophy costs $20.00.
Cost Increase Each Permit
Memorial Park (Electricity)
Soccer - Football $ 28.90
SUGGESTED FEE $ 30.00
Little League $ 11.91
SUGGESTED FEE $ 12.00
Softball $-14.45
SUGGESTED_FEE $ 15.00
Baseball- $ 21.29
SUGGESTED FEE $ 22.00
Marine Park (Electricity)
Lights & ground.maintenance $ 9.11
SUGGESTED FEE $ 9.50
John Adams Junior High School (Electricity)
Baseball $ 20.20
SUGGESTED FEE $ 20.00
Soccer - Football $ 43.82
SUGGESTED FEE $ 45.00
To: Mayor and City Council
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Cost Increase - Adult Softball Budget
Additional cost increase per "_.
team $ 19.35
SUGGESTED FEE
June 29, 1977
$-20.00
Economic Impact
The anticipated economic impact of these fee charges is expected
to be:
Total Revenue received fiscal year 1975-76 $ 2 034
Total Revenue expected to be received
1976-1977 (with same amount of usage) $ 5 273
Recommendation:
It is the recoR~nendation of the Staff that the City Council direct
the City Attorney to prepare a resolution amending Resolution ;4231,
Section 2.C Municipal Sports (2) Athletic Fields Fee for each two hour
period; to increase the fees for the use of Athletic Fields at Memorial
Park, Marine Park, and John Adams Jr. High School as follows:
Night
Now
Memorial Park
Soccer $10.00
Little League 7.00
Softball 5.00
Baseball 15.00
To Be
$30.00
12.00
15.00
22.00
Day
Without Lights
Now To Be
$3.00
3.00
3.00
3.00
$7.50
7.50
7.50
7.50
Marine Park 5.00 9.50 3.00
7.50
To: Mayor and City Council
John Adams
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June 29, 1977
Baseball 5.00 20.00 3.00 7.50
Soccer-
Football 10.00 45.00 3.00 7.50
Lining of Field 5.00 10.00 5.00 10.00
It is also recommended that an increase of $20.00 per team
in the Adult Sports program be charged to cover the increases
in costs of this program.
Prepared by; Donald T. Arnett
Peter Kipp