Loading...
sr-081010-1mCity Council Meeting: August 10; 2010 Agenda Item: 1'"' M To: Mayor and City Council From: Stephanie Negriff, Director of Transit Services Subject: Contract for Real-Time Signs Recommended Action Staff recommends that City Council: 1. Authorize the City Manager to negotiate and execute a contract with Trapeze Software Group, aCanadian-based company, in the amount of $1,992,110 to provide for the licenses, software integration, production, installation, and three- year support program for 96 real-time signs (94 on street and 2 spares) to be placed in the new Council-approved bus shelters being created for the bus stop redevelopment program; and 2. Approve the budget changes as outlined in the Financial Impacts & Budget Actions section. Executive Summary The Big Blue Bus (BBB) plans to implement electronic real-time signs and a mobile transit application, as part of its bus stop improvement project. These two systems will provide the public with several methods of accessing real-time bus service information. In addition, the systems will work seamlessly with BBB's existing fleet management electronic infrastructure, as they will utilize the information from the BBB's existing scheduling system to provide the public with up to the minute transit information. Funds of $1,992,110 are available in FY 2011 discretionary funds and Prop C MOSIP funds at 0410114.589000, Background Bus stops are a powerful marketing tool and act as a `store window' for transit services. They are also an important platform for information including new real-time informational signs that provide actual bus arrival or departure times on computerized information boards. 1 On March 3, 2009, Council authorized a Professional Service Agreement with Lorcan O'Herlihy Architects for design services for the Bus Stop Redevelopment Project, and on January 12, 2010 Council approved a conceptual design (see Attachment A) of a bus stop :that included seating, shelters, new signage, trash and recycling containers, and real-time arrival/departure signs at higher volume locations. A map showing all bus stops within the. City and their boarding volume is located in Attachment B. Real-time signs will be placed at all very high (over 1,000 hoardings per day), high (between 100 and 999 hoardings .daily), and medium-volume (between 50 and 99 hoardings daily) shelter locations, a total of 94 stops. These signs, built into the shelter's structure, will inform passengers of the next arrival times at that location. Discussion On August 17, 2009 the Big Blue Bus issued a Request for Proposals (RFP) for the implementation of the real-time signs. The BBB received six. responses to the RFP. A selection committee comprised of BBB and Information Systems. Department staff evaluated five proposals and invited the bidders for interviews and to product demonstrations. After careful review, the selection committee determined that Trapeze was the most responsive bidder. The committee based their decision on Trapeze's ability to provide seamless integration with the BBB exists systems, their ability to utilize the BBB's existing radio infrastructure to update and manage the real-time signs, the company's stability, the technical expertise of their proposed subcontractors, and their ability to meet all the requirements of the BBB's RFP. The BBB has a successful history with the Trapeze Software Group. We currently own and operate their scheduling and customer service systems and their dispatch software. These systems are tightly integrated and deliver all the information that is required by a real-time sign. 2 Trapeze will work in conjunction Lorcan O'Herlihy Architects to develop the exact specifications for the real time signs that will be built into the new bus shelters, and they will provide a seamless integration to the BBB's existing communications infrastructure to provide real time data to the signs and the mobile transit application. Trapeze Software, Inc. is headquartered in Mississauga, Ontario, Canada with offices worldwide (Australia, Denmark, Germany, the Netherlands, Spain, the United Kingdom and the United States). The office contracted to produce the real-time signs is located in Cedar Rapids, Iowa. Although Trapeze operates a customer support office in Scottsdale, Arizona, the company will certify that it will not engage with any Arizona- based businesses in the performance of this project. Financial Impacts & Budget Actions The contract amount to be awarded to Trapeze Software Group for the production and installation of the 94 signs plus two spares, the three-year service agreement, the mobile applications and contingency totals $1,992,110. The contract requires an appropriation of FY 2011 Sec. 5307 Discretionary funds in the amount of $1,122,000 and Prop C MOSIP funds of $870,110 to account 0410114.589000, Subledger 90079W. Prepared by: Dan Dawson, Customer Relations Administrator Approved: Forwarded to Council: Ste nie Negriff ~ j Direc r of Transit Services Rod Gould City Manager 3 Attachments: A. Council Approved Conceptual Design Bus Stop B. City Plan Showing Bus Stop Locations C. Sample Real-Time Sign 4 ATTACHMENTA ATTACHMENT E ATTACHMENT C High ~ Medium Volume Stop Signage Reference Contract No. 9264 (CCS).