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~;,Yo, City Council Report
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City Council Meeting:. August 10, 2010
Agenda Item: ~ "~~
To: Mayor and City Council
From: Susan Cline, Acting Director of Public Works
Subject: Construction Contract for the Beach Public Restroom Facility
Replacement Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with CWS
Systems Inc., a California-based company, in the amount of $ 4,159,164
(including a 10% contingency) for the construction of the replacement public
restroom facilities at Santa Monica State Beach;
2. Authorize the City Manager to negotiate and execute a First Modification for
Agreement No. 8856 (CCS) with Roesling Nakamura Terada Architects (RNT), a
California-based company, in the .amount of $71,500 for additional design
services of the Beach Public Restroom Facility Replacement Project, resulting in
anew contract amount of $334,696; and
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within budget authority.
Executive Summary
The City is in the process of replacing or retrofitting a total of eight beach restroom
facilities at Santa Monica State Beach to achieve compliance with the Americans with
Disabilities Act of 1990 (ADA). On November 13. 2007, Council approved Agreement
No. 8856 (CCS) with RNT for the design of the replacement restroom facilities and the
preparation of construction bid documents. On June 6, 2010, the City issued a Notice
Inviting Bids for the construction of the eight replacement restroom facilities. CWS
Systems Inc. is recommended for the project at a cost of $4,159,164.
A First Modification for Agreement No: 8856 (CCS) with RNT in the amount of $71,500
is requested for additional design services to include an interpretive component at the
eight replacement restroom facilities. This component aims to create readily identifiable
imagery along with a narrative plaque customized for each of the eight sites to provide
visitors the natural, social, or architectural history unique to the site and serve as a way-
finding tool. This modification will result in a new contract amount of $334,696 with
RNT.
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Background
In accordance with a California Department of Parks and Recreation (State Parks)
Consent Decree, the City has committed to upgrading and bringing. eight public
restroom facilities at Santa Monica State Beach into compliance with the ADA. The
restroom facilities are located both north and south of the Pier as follows:
• North of the Pier
0 810 Palisades Beach Road
0 1100 Palisades Beach Road
0 1200 Palisades Beach Road
• South of the Pier
0 2000 Ocean Front Walk
0 2400 Ocean Front Walk
0 2500 Ocean Front Walk
0 2600 Ocean Front Walk
0 2800 Ocean Front Walk
On November 13. 2007, Council approved a professional services agreement with RNT
for design services of the replacement restroom facilities in the amount of $263,196.
On November 24. 2009, Council reviewed and provided comment on the concept
designs of the replacement facilities and directed staff to proceed with design
development prior to review by the Architectural Review Board. On March 1.2010, the
designs were reviewed and approved by the Architectural Review Board. On A rp it 12.
2010, Council received an Information Item with an update on the design development.
And on June 11, 2010, the designs were reviewed and approved by the Califorhia
Coastal Commission.
Discussion
Contractor Selection
On June 6, 2010, the City issued a Notice Iriviting Bids. The Notice was published in
the Santa Monica Daily Press and posted on the City's website. The scope of work
included the replacement and construction of restroom facilities and related amenities at
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seven locations and expansion and remodeling of the existing facility at one location.
The project was estimated at $4,000,000, excluding owner contingency. The City
received 13 formal bids that were publicly opened by the City Clerk's staff on June 29,
2010. The bid results were as follows:
Bidder
CWS Systems, Inc.'
New Creations Builders
Aron Development, Inc.
Angeles Contractor, Inc.
AWI Builders, Inc.
Ford E.C. Inc.
Base Bid Amount
$ 3,407,840
$ 3,567,854
$ 3,644,000
$ 3,570,000
$ 3,616,911
$ 3,947,500
USS Cal Builders, Inc.
TLD Construction Inc.
$ 3,948,470
$ 4,262,870
L.A. Builders, Inc. $ 4,290,000
Icon West; Inc. $ 4,459,255
Mackone Development, Inc. $ 4,677,270
Mallcraft, Inc. $ 4,977,000
Shefir Construction, Inc. $ 5,993,900
'Corrected bid amount is $3,406,058 after evaluation of the bid revealed
minor clerical error
Staff recommends CWS Systems, Inc. as the best bidder based on their price,
understanding of the project's scope, experience on similar projects, technical
competence, and qualifications and .experience of the proposed staff. CWS Systems'
recent experience includes Hemingway Park Aquatic Center for the City of Carson, Los
Angeles Harbor College Photovoltaic Farm, Maywood Park Aquatic Center for the City
of Maywood, and Los Angeles City College Central Plant. Staff contacted the reference
agencies and all respondents reported that CWS Systems' quality of work was beyond
satisfactory and work was completed in a timely and cost-efficient manner. The
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California Contractors State License Board verified that CWS Systems and its sub-
contractors' licenses are active and in good standing.
The contract with CWS Systems Inc. is comprised of the following:
Contract Component Amount
CWS Systems Inc. Base Bid (corrected) $ 3,406,058
Allowance for Interpretive Components $ 375,000
10% Contingency $ 378,106
TOTAL $ 4,159,164
Angeles Contractor, Inc. submitted a bid protest. Staff has determined the protest to be
without merit as the licenses of CWS Systems, Inc. and its subcontractors are active
and in good standing.
Consultant Contract Modification
The City's design consultant Roesling Nakamura Terada Architects completed the
original design and bid documentation substantially by May 26, 2010. The design
included screening of the restroom areas to ensure privacy for users while permitting
visual monitoring of the interior spaces. Development of a screen wall comprised of a
standard perforated metal plate with consistent, repetitive openings was proposed for all
eight locations. Subsequently, the design consultant suggested incorporating an
interpretive component at each of the eight sites by varying the pattern of openings in
the screen. walls to achieve readily identifiable imagery that is customized for each site.
Visible from the bicycle and pedestrian paths, parking lots, and the beach, the iconic
images along with narrative plaques aim to provide visitors the natural, social, or
architectural history unique to each of the beach sites and serve as way-finding tools.
A First Modification to Agreement No. 8856 (CCS) with Roesling Nakamura Terada
Architects in the amount of $71,500 is requested to complete additional design work
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and oversight of fabrication and installation of the interpretive components, for a new
contract total of $334,696.
Financial Impacts & Budget Actions
The contract amounts to be awarded to CWS Systems, Inc. and Roesling Nakamura
Terada Architects are $ 4,159,164 and $71,500 respectively, for a total of $4,230,664.
Funds are available in the following accounts:
0010747.589000 Park Restroom Replacement $ 800,000
0010840.589000 Beach Restroom Accessibility (including $ 2,071,500
$71,500 to RNT)
0110840.589000 Beach Restroom Access Reconstruction $ 519,164
0190840,589000 Beach Restroom Access Reconstruction $ 840,000
TOTAL $ 4,230,664
Prepared by: Voneelya Simmons, Project Manager
Approved:
Forwarded to Council:
< '
Susan ine
Acting Director of Public Works
Rod Gould
City Manager
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Reference Contract No.
9254 (CCS) and Amended
Contract No. 8856 (CCS).