sr-072710-1oCity Council Meeting: July 27, 2010
Agenda Item: ~-"-' ~
To: Mayor and City Council
From: Susan Cline, Acting Director of Public Works
Subject: Structural Repairs at the Santa Monica Pier
Recommended Action
Staff recommends that the City Council authorize the Gity Manager or his designee to
issue a purchase order to John S. Meek Company, Inc., aCalifornia-based company, in
the amount of $133,540 (including a 10% contingency) for structural repairs at the
Santa Monica Pier.
Executive Summary
John S. Meek Company, Inc. is the City's contractor for providing labor and. equipment
to replace broken deck boards at the Santa Monica Pier: During the replacement of the
deck boards, deteriorated timber structural framing was discovered that required
immediate repair. John S. Meek Company, Inc. has started the repairs to be completed
by the end of July 2010, at a cost of $133,540.
Background
In June 2009, the City issued a blanket purchase order fo John S. Meek Company, Inc.
to supply labor and equipment necessary to replace broken deck boards on a monthly
basis as directed by Pier Maintenance staff during the period July 1, 2009 through June
30, 2010. The City supplies replacement deck boards and hardware for the work.
Discussion
Pier Maintenance staff directed John S. Meek Company, Inc. to replace broken deck
boards adjacent to the Carousel Building in preparation of the Soda Jerks tenant
improvement. During the course of this work in June 2010, several deteriorations were
detected that required immediate repair.
On June 2, 2010, deterioration of existing timber structural framing was discovered
upon removal of the deck boards in this area. Several existing timber stringers, timber
cap beams, and timber piles supporting the northeast corner of the Carousel building
had severe dry rot. Structural Engineers from URS Corporation, the City's contracted
designer for the Pier Structural Upgrades -Phase 4 and the Emergency Gangway
project, investigated the deteriorated structural framing. URS Corporation worked with
John S. Meek Company and developed cost effective details and methods of repair for
the structural framing. The repair methods included replacement of existing timber
stringers and caps, wrapping and grouting of existing timber piling, and constructing
reinforced concrete footings. On June 11, 2010, John S. Meek Company provided a
cost proposal for implementing these repairs in an amount not to exceed $93,000. Staff
and URS Corporation reviewed the cost proposal and determined it to be reasonable
and cost effective based on similar work performed on the Santa Monica Pier and other
marine structures. Repair in the Soda Jerks area was expedited to allow the tenant
improvement work to proceed.
As repair work progressed, additional deterioration of timber framing and timber piles
was discovered that warranted additional repair and replacement of an additional timber
pile cap and timber stringer was recommended. On June 22, 2010 and July 7, 2010,
John S. Meek Company provided cost proposals to address these two additional repairs
in the amounts of $13,600 and $14,800.
The estimated total cost of all the repair work to date is $121,400. Staff anticipates the
repairs will be completed by the end of July 2010.
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Financial Impacts & Budget Actions
The purchase order amount to be awarded to John S. Meek Company, Inc. is $133,540,
which includes $121,400 estimated total cost of repair plus a 10% contingency. Funds
are available at account number M304006.589000 Pier Infrastructure Improvements.
Prepared by: Mark Cuneo, P.E., Principal Civil Engineer
Approved:
Acting Director o`t Public Works
Forwarded to Council:
Rod Gould
City Manager
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